Job Summary
Monday- Friday 9.00am - 3.00pm with the flexibility of attending 2-4 monthly evening meetings and 2-5 weekend days per year.
The Deputy Town Clerk plays a vital organisational role within the Town Council office, providing administrative support and ensuring the smooth operation of municipal functions. This position requires a professional with excellent organisational skills, strong communication abilities, and proficiency in various IT and office software. The Deputy Town Clerk will assist with record keeping, public enquiries, allotments, cemetery admin and other administrative tasks, contributing to the efficient delivery of services to the community. This paid position offers an opportunity to develop a comprehensive understanding of local government processes while supporting community initiatives.
Responsibilities
- Assist the Town Clerk in managing official records, documents, and correspondence with accuracy and confidentiality.
- Respond to public enquiries via phone, email, or in person, providing excellent customer service.
- Prepare reports, presentations, and official documents using Microsoft Word, PowerPoint, and Excel.
- Organise meetings, including scheduling appointments, preparing agendas, and recording minutes.
- Maintain and update databases using Microsoft Outlook and other relevant software systems.
- Support the organisation of community events and public consultations.
- Collaborate with the Town Clerk to ensure compliance with policies and procedures.
- Perform general administrative duties such as filing, photocopying, and data entry with organisational precision.
- Assist with IT-related tasks as required such as website updates, ensuring smooth operation of office technology.
Qualifications
- Proven experience in office administration or similar administrative roles.
- Strong organisational skills with attention to detail and accuracy.
- Excellent communication.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with IT systems relevant to local government functions is advantageous.
- Customer service experience demonstrating professionalism and courtesy.
- Ability to work independently as well as part of a team in a busy environment.
- Prior office experience within a governmental or public service setting is desirable but not essential. This role offers an engaging opportunity for individuals committed to public service excellence and community development through effective administrative support within local government operations.
- Experience with EDGE IT systems preferred but not mandatory
Pay: £15.06-£16.35 per hour
Benefits:
- Company pension
- Free parking
- On-site parking
Work Location: In person
