Do you love keeping things organised and running smoothly behind the scenes? We’re looking for a friendly and efficient Venue Coordinator to help support our team of passionate Membership Recruiters (Charity Fundraisers). In this part-time role, you’ll be key to making sure our teams have great venues to work from across the region.
You’ll work 30 hours a week across 5 days, with some flexibility around start and finish times, and provide remote “on-call” support one weekend a month to help with any urgent venue issues.
If this role interests you but you're unable to work 30 hours per week, please get in touch—there may still be an opportunity available, with a minimum of 25 hours per week.
The salary for this role based on 30 hours per week is £19,824.57 per annum, pro-rated from a full-time equivalent of £24,780.71, plus a performance-related bonus ranging from £1,750 to £5,050 per year. If you’re someone who enjoys variety, values nature, and thrives in a busy, purpose-driven environment, we’d love to hear from you.
What you will do as a Venue Coordinator:
- Source, book, and assign high-quality venues and events for fundraising teams across set regions.
- Keep the database up to date daily, ensuring all information is accurate and reliable.
- Build and maintain strong relationships with venue partners.
- Evaluate venue performance using feedback and results to inform future bookings.
- Handle any on-the-day venue issues, arranging alternative locations quickly when needed.
- Produce monthly schedules within agreed deadlines.
- Liaise with the Institute of Fundraising as required.
- Occasionally travel to support event set-up and logistics.
- Coordinate with Membership Recruiters regarding their schedules and planned events.
- Plan and coordinate recruiter schedules, including annual leave, sickness, and other absences.
About you:
- You have excellent attention to detail, ensuring all information related to bookings is accurately maintained on our cloud-based Salesforce CRM system.
- You possess strong organisational and communication skills.
- You have excellent IT skills, with significant experience using MS Office packages and databases.
- You bring strong people skills — you are tactful, diplomatic, and confident in negotiation.
- Experience in event or venue booking is desirable.
- You are flexible and able to adapt quickly and calmly within a fast-changing environment.
- Due to the remote location of our office, a full driving licence and access to a car are essential.
- We’re ideally looking for someone based locally to our office near Bicester, or within reasonable travel distance, to support the in-person requirements of the role.
About us:
- Wildlife Fundraising (Central) Limited (WFC) is a not-for-profit company, wholly owned by a group of Wildlife Trusts.
- The Wildlife Trusts is a federation made up of 46 Wildlife Trusts and a central charity (the Royal Society of Wildlife Trusts) who work together across the UK to; bring wildlife back, help everyone to take meaningful action for nature and create an inclusive society where nature matters.
- Our fundraisers work at pre-arranged venues and events across the following counties- Essex, Hertfordshire, Berkshire, Buckinghamshire, Oxfordshire, Warwickshire, Leicestershire, Lincolnshire and Nottinghamshire.
To apply for the Venue Coordinator position, please submit your CV and a covering letter detailing your interest in the role and relevant experience.
The deadline for applications is 08 July 2026.
We anticipate a high volume of applications and may close the advert early once capacity is reached, so we strongly encourage early submission.
Please note: Including a tailored cover letter is highly recommended to ensure your application is given full consideration.
#INDVC
Job Types: Part-time, Permanent
Pay: £19,824.57 per year
Benefits:
- Casual dress
- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking
- Work from home
Application question(s):
- Do you have experience in booking or coordinating venues or events?
- Are you available to work 30 hours per week across 5 days, with some flexibility around start and finish times? If not please state how many hours you can work between 25-30 hours.
- Do you have experience using CRM systems (e.g., Salesforce) or managing databases?
- Are you happy to occasionally travel, including longer distances, to support event setup and logistics when needed?
- Why is protecting wildlife and nature important to you, and how does that connect with your interest in this role?
- Please state your home address town and postcode.
Licence/Certification:
- UK driving licence and access to a car? (required)
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Bicester OX25 1TW
