Occupational Requirement - To be a practising Christian as an active member of a local church and be able to clearly demonstrate a personal commitment to the mission, principles, values and practises contained in our Ethos Statement.
Purpose of role:
The Executive Assistant & National Office Lead plays a vital role in upholding the Christian ethos, mission and values of OMF UK by providing high-level executive support to the National Director, coordinating key ministry and organisational events, and leading the smooth, safe and welcoming operation of the UK National Office. The role supports effective leadership, prayerful ministry, good governance, and a professional office environment that enables the OMF UK team to serve well.
Responsibilities:
Executive Support to the National Director:
· Provide proactive, confidential and effective executive support to the National Director, helping to manage priorities, deadlines, correspondence and follow-up actions.
· Manage the National Director’s diary, meeting preparation, travel arrangements and related administration as required.
· Assist the National Director with credit card reconciliation, expenses and other administrative requirements.
· Maintain an effective and accessible online filing system, ensuring documents are stored consistently and confidentially.
· Prepare agendas, papers and meeting packs as required, ensuring the National Director has the necessary information in advance of meetings.
· Take minutes at meetings facilitated by the National Director where appropriate and ensure agreed actions are recorded and followed up.
· Support the Leadership Team and Senior Leadership Team with administrative coordination where agreed by the National Director.
· Manage travel arrangements for Leadership Team members and visiting OMF leaders where required.
· Carry out any other reasonable duties assigned by the National Director in line with the purpose and seniority of the role.
· Work collaboratively with the People & Culture, Finance, Communications, Mobilisation and Ministry teams to ensure office processes support the wider mission of OMF UK.
OMF UK Events, Prayer and Ministry Coordination:
· Arrange and participate in regular internal events such as Home Assignment Workshops, UK Team Days, retreat days, National Office prayer gatherings and other team functions.
· Support the organisation and logistics for OMF UK events, conferences, prayer gatherings and mission-related activities.
· Ensure that OMF UK events, prayer gatherings and office activities reflect OMF’s Christian mission, vision and values.
· Take part in corporate and individual prayer for UK Members at Home Assignment Workshops.
· Support and participate in OMF International’s mission by regularly leading UK team prayers and being open to opportunities to lead devotions and/or worship.
· Present departmental prayer points and lead prayers at quarterly UK Mornings of Prayer, as well as at biannual OMF UK Days of Prayer and UK Team Retreats.
· Assist with coordinating Christian mission events attended by the National Director and UK team members.
· Work with colleagues to ensure events are well planned, welcoming, inclusive, accessible and pastorally sensitive.
National Office Lead Responsibilities:
· Lead the day-to-day coordination of the UK National Office, ensuring it is welcoming, safe, organised and equipped for staff, members, volunteers, visitors and external partners.
· Act as the first point of coordination for practical office matters, escalating issues to the National Director, landlords, contractors or relevant colleagues as appropriate.
· Oversee office routines and shared working practices, including meeting room use, visitor arrangements, hospitality, office supplies, post, storage, stationery, kitchen areas and shared spaces.
· Coordinate conference room and meeting room bookings, prioritising use where required and ensuring rooms are appropriately set up and left in good order.
· Respond to and organise accommodation requests for National Office visitors where needed.
· Coordinate schedules and practical arrangements for International Directors and other OMF leaders visiting the UK National Office.
· Coordinate the National Office daily, monthly and biannual prayer rotas.
· Coordinate office rotas, including coffee, hospitality and other shared responsibilities, ensuring they are fair, clear and communicated in good time.
· Promote a professional, respectful and hospitable office culture that reflects OMF’s values and supports effective team working.
· Maintain clear office guidance for staff and visitors, including access arrangements, office expectations, room use, refreshments, security and emergency procedures.
· Support new starters, volunteers, interns and visitors with practical National Office induction, including orientation to office systems, facilities and shared working expectations.
Compliance:
· Coordinate the implementation and regular review of National Office Health & Safety policies, procedures and risk assessments, liaising with the National Director and relevant advisers as required.
· Arrange the appointment, training and record keeping for fire marshals and first aiders, ensuring appropriate cover is maintained for the National Office.
· Coordinate fire drills, evacuation procedures and office safety checks, ensuring outcomes and actions are recorded and followed up.
· Oversee the practical management of office maintenance, repairs, utilities, cleaning, contractors and facilities queries, escalating matters where appropriate.
· Maintain office records relating to Health & Safety, facilities, first aid, fire safety, visitor arrangements and relevant office checks.
· Ensure that staff and visitors are appropriately informed of National Office safety procedures, including signing-in arrangements for visitors where required for safety and security.
· Support the organisation to move towards proportionate, digital and efficient office systems, reducing unnecessary paper processes where appropriate.
· Participate in and provide occasional administrative support for other National Office projects as required.
Link with International Centre:
· Coordinate the distribution of the Mission Round Table magazine.
· Coordinate and collate UK input for the International Days of Prayer.
· Support practical arrangements, schedules and meetings for International Centre colleagues and International Directors visiting the UK National Office.
· Maintain positive and professional communication with International Centre colleagues where the role supports cross-OMF coordination.
Terms of Appointment
· Salary £28,000-£32,000 per annum
· Non-contributory pension of 8% of salary
· 35 hours a week based in OMF UK’s Manchester office.
· Paid annual leave entitlement of 25 days in addition to public holidays.
· Applicants must be eligible to work in the UK.
Your application
To apply for this role, please submit a CV and covering letter to [email protected]
Safeguarding Statement
OMF UK is committed to safeguarding and promoting the welfare of children and vulnerable adults. All roles may be subject to safer recruitment checks including references and a DBS check where appropriate. For our full Safeguarding Policy visit: omf.org/uk/safeguarding/
Equality Statement
OMF UK is committed to being an equal opportunities employer and welcomes applications from all suitably qualified candidates. We particularly encourage applications from underrepresented groups within mission and ministry.
Data Protection
All personal data provided to OMF UK as part of the recruitment process will be treated confidentially and in accordance with our Data Protection Policy, which can be read in full here: omf.org/uk/privacy-policy/
Accessibility
If you require any reasonable adjustments during the recruitment process, please let us know.
Pay: £28,000.00-£34,000.00 per year
Benefits:
- Company events
- Company pension
Application question(s):
- Occ Req - Are you a practising Christian?
- Occ Req - Are you an active member of a Church?
- Occupational Requirement - Would you be prepared to sign our statement of faith?
Work authorisation:
- United Kingdom (required)
Work Location: In person
