Job Overview
Finnmark Limited is a UK-based bespoke wellness company specialising in the design, manufacture, and installation of high-end saunas, steam rooms, and spa environments. Operating across Bespoke Projects, E-Commerce and Modular divisions, we work with a wide range of clients — from private residences to elite sporting venues. As we continue to grow, we are looking for a motivated and organised individual to join our team and support both the day-to-day running of the office and our developing HR function.
This is a varied, hands-on role sitting at the heart of the business. The Office Admin & HR Assistant will provide administrative support across the organisation while taking ownership of key HR processes — from onboarding and record-keeping to supporting employee relations and policy compliance. The right candidate will be proactive, discreet, and comfortable working in a fast-paced SME environment.
Duties
- Office Administration
- Manage day-to-day office operations including supplies, facilities liaison, and general upkeep of the working environment.
- Act as the first point of contact for visitors, directing queries to the appropriate person.
- Maintain and organise company records, filing systems, and shared drives to ensure information is accurate and accessible.
- Coordinate meeting schedules, room and accommodation bookings, and travel arrangements for the senior leadership team.
- Support document management across departments — formatting, filing, and distributing correspondence and reports.
- Assist with procurement administration including raising purchase orders, tracking deliveries, and liaising with suppliers.
- Provide ad hoc administrative support to Directors and Managers across all divisions as required.
HR Support
- Maintain accurate and up-to-date employee records across the HR system (PeopleCloud), ensuring GDPR compliance at all times.
- Coordinate the end-to-end onboarding process for new starters, including right-to-work checks, contract issuing, and induction scheduling.
- Support the offboarding process, including exit administration and return of company property.
- Assist with the recruitment process — advertising vacancies, managing applications, scheduling interviews, and communicating with candidates.
- Track and administer absence, holiday, and leave records, flagging patterns or concerns to management.
- Support the administration of performance review cycles, probationary period tracking, and action plans.
- Assist in drafting and maintaining HR policies, procedures, and documentation in line with current employment legislation.
- Act as a liaison point with the company's external employment law consultants (Avensure) for routine queries and documentation.
- Support employee relations processes by preparing correspondence and maintaining accurate case notes and records.
- Assist with the coordination of staff training, certifications, and compliance records.
Experience
Essential
- Previous experience in an office administration role.
- Strong written and verbal communication skills with a professional manner.
- High level of discretion and confidentiality when handling sensitive information.
- Well-organised with strong attention to detail and the ability to manage competing priorities.
- Competent user of Microsoft Office 365 (Word, Excel, Outlook) and general office technology.
- Ability to work independently and use initiative within a small, busy team.
- A positive, can-do attitude and willingness to take on varied tasks.
Desirable
- Experience in an HR administration or HR assistant role.
- Familiarity with HR systems or databases (experience with PeopleCloud an advantage).
- Knowledge of basic UK employment law and HR best practice.
- CIPD Level 3 qualification or equivalent (or working towards).
- Experience working in a trade, construction, or manufacturing SME environment.
- Experience using project management or operational tools such as monday.com.
This position provides an engaging environment where organisational skills and HR knowledge are valued highly. The ideal candidate will be eager to learn and grow within a supportive team dedicated to excellence in administration and human resources management.
Pay: £27,000.00-£29,000.00 per year
Benefits:
- Casual dress
- Free parking
- On-site parking
Ability to commute/relocate:
- Spennymoor DL16 6JF: reliably commute or plan to relocate before starting work (required)
Application question(s):
- I understand that the position is subject to a CRB check.
Experience:
- Office Admin/HR: 2 years (required)
Work Location: In person
