About Liberty Space
Liberty Space operates flexible business centres across West Fife, providing offices, workspaces, meeting rooms and storage for a wide range of local businesses.
We’re a small, hands-on team looking for an organised and reliable Part-Time Bookkeeper / Finance Administrator to support the smooth running of our finance and administration processes.
About the Role
This is a bookkeeping-led role with wider finance and administration responsibilities. You’ll help manage the day-to-day financial admin of the business, including bookkeeping in Xero, reconciliations, purchase invoices, client billing, credit control and finance queries.
You’ll also support general business administration, helping us stay organised with areas such as utilities, business rates, insurance renewals, supplier records, client information and recurring admin deadlines.
This role would suit someone who enjoys accuracy, order and routine, but who is also comfortable working in a small business where common sense, initiative and flexibility are important.
Key Responsibilities
- Carry out regular bookkeeping tasks using Xero
- Post and reconcile bank transactions
- Process purchase invoices and supplier payments
- Support client billing and deal with billing queries
- Monitor aged debtors and assist with credit control
- Help prepare information for VAT returns, payroll and expenses
- Keep client, supplier and financial records accurate and up to date
- Maintain organised records for utilities, insurance, business rates and supplier agreements
- Track renewal dates, contract dates and recurring admin deadlines
- Support client onboarding and offboarding
- Help improve simple systems, checklists and trackers as the business grows
- Provide general finance and administrative support to the directors and centre team
About You
We’re looking for someone who is organised, accurate and dependable, with a good eye for detail and a confident approach to bookkeeping and finance administration. You’ll enjoy keeping things in order, staying on top of recurring tasks, and helping the business run smoothly day to day.
Essential Skills & Experience
- Previous bookkeeping or finance administration experience
- Experience using Xero, or strong experience with similar accounting software such as Sage or QuickBooks
- Confident with bank reconciliations, invoices and financial records
- Good spreadsheet skills
- Strong attention to detail
- Well organised and able to manage recurring deadlines
- Clear written and verbal communication skills
- Comfortable working independently and as part of a small team
Desirable Skills & Experience
- Experience using Dext, GoCardless, Stripe or similar systems
- AAT qualified, part-qualified or qualified by experience
- Experience assisting with VAT return preparation
- Experience in property, serviced offices, facilities management or a multi-site business
Job Types: Part-time, Permanent
Pay: £14.50-£16.00 per hour
Benefits:
- Company pension
- On-site parking
Work Location: In person
