Job Summary
We are seeking a proactive Purchasing Support professional to join our dynamic operations team. In this role, you will play a vital part in streamlining the purchasing process, ensuring seamless coordination between suppliers, logistics, and internal departments. Your expertise will help optimize supply chain operations, manage procurement data efficiently, and support strategic sourcing initiatives. This position offers an exciting opportunity to contribute to a fast-paced environment where your skills will drive operational excellence.
Responsibilities
- ·Raise Internal Sales Orders.
- Proactively negotiate and manage stock purchases to resolve shortages and keep projects on schedule.
- Maintain and update project tracking through Google Sheets, ensuring accurate and up-to-date information.
- Process invoices accurately and efficiently, supporting smooth financial operations.
- Monitor and chase outstanding equipment for both Head Office and Newcastle Office to maintain project momentum.
- Investigate and resolve invoice discrepancies, working collaboratively with internal teams and suppliers.
- Book in Newcastle stock and allocate equipment to sales orders, ensuring timely fulfilment.
- Allocate and issue cables and materials to support successful project delivery.
- Build strong relationships with suppliers, coordinating orders and resolving queries promptly.
- Keep Project Managers informed of stock availability and potential supply issues, helping to minimise project delays.
- Manage product returns and equipment changes, ensuring a seamless experience for internal teams and customers.
- Maintain compliance with ISO processes and company quality standards, supporting operational excellence.
Desirable Experience
- ·Experience in a purchasing or procurement.
- Experience of processing sales orders, purchase orders, and invoices.
- Experience of Sage 50.
- Experience working within an installation, engineering, or technical environment.
Skills / Competencies
- Excellent organisational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.
- Strong attention to detail, ensuring accuracy when processing orders, invoices, stock movements, and project information.
- Confident communicator with the ability to build positive working relationships with colleagues and suppliers.
- Good negotiation skills, with the ability to source products and resolve stock shortages effectively.
- Strong problem-solving ability and a proactive approach to identifying and resolving issues.
- Competent in Microsoft Office and comfortable using Google Sheets.
- Ability to work independently while contributing effectively as part of a collaborative team.
- Effective time management skills with the ability to meet deadlines and adapt to changing business priorities.
- Flexible and willing to support the wider team where required.
The small print:
This is a full-time permanent post - part time considered.
Position is subject to a probation period.
Basic hours of work are Monday to Friday 08:30-17:00 with a 30-minute lunch break.
Salary is dependant on experience.
The holiday leave year runs from 1 January to 31 December. Holiday entitlement for full-time employees is 23 days per annum, including 3 days between Christmas and New Year, plus statutory holidays. Holiday entitlement rises with length of service.
Pay: £25,500.00-£27,000.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Free flu jabs
- Free parking
- Health & wellbeing programme
- On-site parking
Experience:
- Purchasing: 1 year (preferred)
- Sage: 1 year (preferred)
- Administrative: 1 year (preferred)
Location:
- Keighley, West Yorkshire (preferred)
Work Location: In person
