Administration manager Work, Jobs in Kidlington, Oxf (with Salaries)

Apprenticeship Administration Manager
Oxford Energy Academy —Witney
- £30,000 - £40,000 a year
- Full-time
- Data analysis skills
- Organisational skills
- In-person
- Free parking
Quick apply
4d
Secretary to the Divisional Director
The Orders of St Johns Care Trust —Oxford
- £23,786 a year
- Hybrid work
- Free parking
- Annual leave
Quick apply
4d
Head of Arboricultural Administration
Nicholsons —Bicester
- £28,000 - £35,000 a year
- Full-time
- Customer service
- Organisational skills
- Communication skills
Quick apply
14d
Office Manager & Team Assistant
Yugo —Oxford
- £40,000 - £43,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
10d
HR & Office Manager
LV Fuel Services —Banbury
- £28,000 - £32,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Microsoft Office
- Free parking
- Health & wellbeing programme
Quick apply
3d
Executive Assistant to the Head of Department
University of Oxford —Oxford
- £35,681 - £41,636 a year
- Full-time
- IT
- Communication skills
4d
Personal Assistant to the Events Director
IRL Oxford —Oxford
- £26,000 - £28,000 a year
- Part-time
- Hybrid work
- Hospitality
- Administrative experience
- QuickBooks
Quick apply
7d
Office Manager/Workplace Experience Assistant
Proxima Fusion —Oxford
- Part-time
- Hybrid work
- Hospitality
- Travel
Executive Assistant/Office Manager
Oodle Finance —Oxford
- Full-time
- Organisational skills
- Employee assistance programme
- Employee discount
Quick apply
9d
Executive Assistant to Director of the Bennett Institute
University of Oxford —Oxford
- £35,681 - £45,212 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- IT
9d
Part Time Office Manager
Meridian Interiors Limited —Milton Keynes
- £35,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
Quick apply
12d
Assistant Front Office Manager
Old Bank Hotel —Oxford
- Full-time
- Bar
- English
- Hotel
- Employee assistance programme
- Employee discount
Quick apply
11d
Assistant Subject Lead - Physics TLR £3527 p.a. plus R&R £5,000
Gosford Hill School —Kidlington
- £36,443 - £54,575 a year
- School
11d

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Secretary to the Divisional Director
The Orders of St Johns Care Trust —Oxford
Maintaining comprehensive and up-to-date records for each home, including internal audit reports, latest CQC inspection reports, Quality Review Plans (QRPs) and…
£23,786 a year
Quick apply
4d
Consultant in Endocrinology & Diabetes
Great Western Hospitals NHS Foundation Trust —Swindon
The Department sees the full range of Endocrinology & Diabetes conditions, plus offers specialist clinics: Endocrinology - Thyrotoxicosis, Male Hypogonadism,…
£113,565 - £150,569 a year

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administration manager jobs near kidlington, oxf

Apprenticeship Administration Manager

Oxford Energy Academy
Witney

Quick apply

Job details

Permanent | Full-time
£30,000 - £40,000 a year
4 days ago

Benefits

Free parking
Company pension
On-site parking

Qualifications

GCSE
Data analysis skills
CSCS
Organisational skills
Communication skills
Marketing

Full job description

Are you a data-savvy, compliance-driven professional with a passion for learner welfare? Do you thrive in an environment where operational excellence directly impacts educational success?

We are seeking a structured, proactive, and experienced Apprenticeship Administration Manager to oversee the end-to-end administrative lifecycle of our apprenticeship programmes. This pivotal role ensures full compliance with DfE funding rules, manages crucial employer and learner relationships, and maintains the absolute highest standards of Safeguarding and Prevent across our sites.

If you possess a "compliance-first" mindset and want to be the operational backbone of an impactful training provider, we want to hear from you.

Key Responsibilities

Safeguarding & Prevent Support

Act as a key point of contact for Safeguarding and Prevent concerns, ensuring a safe, supportive environment for all staff and apprentices.

Request and review safeguarding histories for all new starters during onboarding, communicating risks to tutors and staff.

Ensure the "Prevent" duty is seamlessly integrated into both the curriculum and employer inductions.

Handle sensitive disclosures with maturity, absolute confidentiality, and impeccable record-keeping.

Compliance, Data & Funding Management

Manage the timely and accurate submission of monthly ELD (Enter Learner Data) and DAS (Digital Apprentice Service) records.

Act as the internal subject matter expert on apprenticeship funding rules, technical guidance, and Off-the-Job (OTJ) hour calculations.

Maintain trackers for learner demographics and completions, compiling statistical data for QAR, SAR, and QIP reports.

Be a key contributor in ensuring OFSTED compliance

Learner Progress & Reviews

Directly conduct and coordinate regular progress reviews with apprentices and employers to ensure learning milestones and performance targets are met.

Manage the cross-site timetable for reviews, creating templates and booking physical/virtual meeting rooms.

Record and upload all review outcomes to tracking systems, ensuring clear follow-up actions and technical accuracy.

Onboarding, Recruitment & Stakeholder Relations

Work closely with the Sales and Marketing Manager to screen CVs, match apprentices to employers, conduct interviews, and manage Recognition of Prior Learning (RPL) assessments.

Identify Special Educational Needs (SEN) and coordinate adjustments or extra time with Awarding Bodies.

Serve as the primary contact for employers regarding wages, progress reports, CSCS cards, and co-funding invoices.

Gateway & End Point Assessment (EPA)

Manage the Gateway process, registering learners on the EPA database and securing signatures via DocuSign.

Finalise OTJ hours, claim final certificates, and conduct meaningful exit interviews.

What you must bring (Essential):

Experience: Proven track record in apprenticeship administration and directly conducting formal learner progress reviews.

Knowledge: Deep understanding of DfE Funding Rules and Safeguarding/Prevent legislation within a Further Education (FE) or training setting. Strong financial understanding of funding rules.

Skills: Exceptional organisational skills to manage complex review timetables across multiple locations.

Communication: Outstanding interpersonal skills; the ability to handle highly sensitive safeguarding disclosures and lead disciplinary meetings with maturity and professionalism.

Attributes: A dedicated "compliance-first" mindset paired with a genuine, demonstrable commitment to learner welfare and safety.

What would give you an edge (Desirable):

Prior experience acting as a Designated Safeguarding Lead (DSL) or Officer.

Familiarity with sector-specific software including E portfolio platforms, accounting systems, and government digital platforms and ILR submissions.

Advanced data analysis skills tailored for SAR/QIP reporting.

Experience participating in marketing initiatives or employer engagement events.

The ability and willingness to train other staff members on apprenticeship systems and safeguarding protocols.

What We Offer:

Competitive salary (dependent on experience)

Company pension

Optional Bupa cover

Opportunities for professional development

A supportive, collaborative working environment dedicated to student success

Pay: £30,000.00-£40,000.00 per year

Benefits:

Company pension
Free parking
On-site parking

Ability to commute/relocate:

Witney OX28 4XZ: reliably commute or plan to relocate before starting work (required)

Education:

GCSE or equivalent (preferred)

Work authorisation:

United Kingdom (required)

Location:

Witney OX28 4XZ (preferred)

Work Location: In person

Quick apply

Refine Your Search

administration manager jobs in kidlington, oxf

Apprenticeship Administration Manager

Secretary to the Divisional Director

Head of Arboricultural Administration

Office Manager & Team Assistant

HR & Office Manager

Executive Assistant to the Head of Department

Personal Assistant to the Events Director

Office Manager/Workplace Experience Assistant

Executive Assistant/Office Manager

Executive Assistant to Director of the Bennett Institute

Part Time Office Manager

Assistant Front Office Manager

Assistant Subject Lead - Physics TLR £3527 p.a. plus R&R £5,000

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