office manager Work, Jobs in kilsyth (with Salaries)

Office Manager and Training Coordinator
glasgow maritime academy llp / world of superyachts ltd —Glasgow
- From £15 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
Quick apply
10d
Office Manager / Operations
Caledonia Waste Management Ltd —Glasgow
- £28,000 - £32,000 a year
- Full-time
- Sales
- Supervising experience
- Organisational skills
Quick apply
Office and Business Support Manager
Babcock International —Dunfermline
- £39,237 - £40,064 a year
- Full-time
- Management
- Team management
- Leadership
- Annual leave
- Employee assistance programme
7d
Administrative Officer
Scottish Courts and Tribunals Service —Falkirk
- From £28,782 a year
- Full-time
- Organisational skills
- Communication skills
- Annual leave
- Employee discount
14d
Office Manager
Versatile Electrical Solutions Ltd —Airdrie
- £24,420 - £33,737 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Sick pay
Quick apply
Deputy Practice Manager/Office Manager
Peel View Medical Centre —Glasgow
- Full-time
- Customer service
- GP surgery experience
- Microsoft Office
Quick apply
Studio Manager
erz Limited —Glasgow
- £30,000 - £35,000 a year
- Part-time
- Microsoft Excel
- Microsoft Office
- Accounting
Quick apply
6d
Vice President Chief Data Analytics Office - Programme Manager
Barclays —Glasgow
- Agile
- AI
- Negotiation
7d
Vice President Chief Data Analytics Office - Delivery Lead
Barclays —Glasgow
- Agile
- AI
- Communication skills
7d
Office Manager
Universal Windows —Bellshill
- £24,420.00 - £32,015.55 a year
- Part-time
- Customer service
- Microsoft Office
- Accounting
Quick apply
Office & Systems Manager
RAMH —Paisley
- Up to £33,604 a year
- Full-time
- Customer service
- Administrative experience
- Supervising experience
- Annual leave
- Employee assistance programme
Quick apply
9d
Administration Officer
LUXI CONSULTING LIMITED —Glasgow
- £27,000.00 - £31,000.48 a year
- Full-time
- Hybrid work
- Microsoft Word
- CRM software
- Microsoft Excel
- Free parking
- Health & wellbeing programme
Quick apply
Assistant Front Office Manager
AC by Marriott Glasgow-Front Office/Reception —Glasgow
- Weekend availability
- Hotel
- Front desk
- Guest services
- Employee assistance programme
Quick apply
Front Office Manager (Reception)
Mercure Livingston —Livingston
- £28,000 a year
- Full-time
- Bar
- Hotel
- Organisational skills
- Free parking
- Employee assistance programme
Quick apply
3d
Family Office & Private Client - Manager - Tax Compliance (Scotland)
KPMG —Glasgow
- Part-time
- Analysis skills
- Communication skills
- Tax experience
Administrator
Service Care Solutions —Old Kilpatrick
- £14 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Office Manager
Kosher Scotland —East Kilbride
- £13 - £16 an hour
- Part-time
- Google Suite
- English
- Administrative experience
Quick apply
Office Admin
Cura —Broxburn
- From £25,350 a year
- Part-time
- Supervising experience
- Driving
- In-person
- Free parking
- Store discount
Quick apply
8d
Business Administrator
Bower Care Home —Linlithgow
- £15.14 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Supervising experience
Quick apply
Front Office Manager
Radisson Hotel Group —Glasgow
- Full-time
- Hotel
- Organisational skills
- Front desk
- Employee discount
Quick apply
2d

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Office Manager and Training Coordinator

glasgow maritime academy llp / world of superyachts ltd
Glasgow

Quick apply

Job details

Permanent | Full-time | Fixed term contract | Self-employed | Zero hours contract
From £15 an hour
10 days ago

Benefits

Free parking
Casual dress
Canteen
Company events
On-site parking

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Social media management
English
Administrative experience
Canva
Content creation
LMS
AI

Full job description

Location: Glasgow G40 2DD
Working Pattern: Full-time, in person, Monday to Friday
Hours: 8:30 am to 5:00 pm, 42.5 hours per week guaranteed
Contract: Permanent
Pay: From £15.00 per hour

About Us

Glasgow Maritime Academy delivers classroom-based maritime training, online courses, simulator-based learning, AI-powered training content, and Pearson VUE test sessions.

We are a small, busy, tech-forward training centre based in Glasgow. This role is central to the daily running of the academy.

The Role

This is a varied administrator role combining training coordination, student support, office administration, basic accounts, exam administration, and AI-assisted content creation.

A typical day may include opening classrooms, preparing tea and coffee for students, answering emails and phone calls, monitoring live chat, registering students, checking documents, printing course materials, ordering lunch, coordinating lecturers, managing calendars, issuing certificates, chasing payments, setting up Zoom links, enrolling students onto e-learning, and helping create social media or course content using AI tools.

This is not a coding role, but you must be confident with computers and willing to learn modern AI tools.

Key Responsibilities

Office and Student Administration

Open and prepare classrooms each morning
Organise tea, coffee, refreshments, and student lunches when required
Answer emails, phone calls, live chat, and student enquiries
Greet students, visitors, lecturers, and exam candidates
Register students for courses
Check IDs, certificates, and course prerequisites
Print course materials, attendance sheets, and certificates
Scan, file, and maintain student records
Add students to WhatsApp groups
Send joining instructions and course information
Advise prospective students on suitable courses
Pearson VUE exam support

Course Coordination

Manage course booking lists
Schedule courses and maintain calendars
Coordinate with lecturers across different countries and time zones
Create Zoom meetings
Enrol students onto e-learning and LMS courses
Support tutors with class setup and materials
Track attendance, results, feedback, and course completion
Create and issue student certificates

Basic Accounts and Payments

Send invoices where required
Record VAT expenses and basic business expenses
Monitor incomings and outgoings
Track payments before course start dates
Chase overdue invoices professionally
Maintain payment records and booking updates

Compliance and Quality Support

Contribute to audits and quality reviews
Support ISO, MCA, and internal quality documentation
Keep records ready for inspections, audits, and approvals

AI Content, Marketing and Social Media

Create simple social media posts for LinkedIn, Facebook, Instagram, and other platforms
Use AI tools to create course graphics, images, and short videos
Help prepare course promos, captions, blogs, scripts, and marketing emails
Support AI-powered training videos, simulator content, and learner guidance material
Test online learning and simulator workflows from a student point of view

Tools You May Use

You should be comfortable learning tools such as:

Microsoft Word, Excel, Outlook, and PowerPoint
Zoom, WhatsApp, Gmail, Google Drive
LMS platforms
Pearson VUE systems
Canva
ChatGPT or similar AI tools
AI video/image tools such as Synthesia, Veo, Sora, Gemini, Claude, Grok, Chat GPT, Meta AI, Nano Banana, or similar
iSpring or similar quiz/content tools

What We Are Looking For

Must-Have

Strong administration skills
Very good computer confidence
Ability to learn new systems quickly
Clear written and spoken English
Excellent organisation and attention to detail
Confident phone, email, live chat, and face-to-face communication
Ability to manage several tasks in a busy training centre
Reliable, punctual, and trustworthy
Comfortable handling confidential information
Willingness to use AI tools for content and admin support
Able to work in person in Glasgow

Nice to Have

Previous office administration experience
Training, education, or test centre experience
LMS or online learning experience
Canva, social media, or content creation experience
Basic accounts, invoicing, or credit control experience
Interest in maritime training, education, AI, or technology

Benefits

Paid lunch / lunch provided
Free parking and on-site parking
Casual dress
Company events
Canteen facilities
Training on our systems, workflows, templates, and AI tools
Opportunity to grow into training coordination, operations, marketing, or learning design

How to Apply

Please include:

Your CV
A short note explaining why you are interested in the role

Job Type

Full-time, Permanent

Pay

From £15.00 per hour

Pay: From £15.00 per hour

Benefits:

Canteen
Casual dress
Company events
Free parking
On-site parking

Work Location: In person

Quick apply

Refine Your Search

office manager jobs in kilsyth

Office Manager and Training Coordinator

Office Manager / Operations

Office and Business Support Manager

Administrative Officer

Office Manager

Deputy Practice Manager/Office Manager

Studio Manager

Vice President Chief Data Analytics Office - Programme Manager

Vice President Chief Data Analytics Office - Delivery Lead

Office Manager

Office & Systems Manager

Administration Officer

Assistant Front Office Manager

Front Office Manager (Reception)

Family Office & Private Client - Manager - Tax Compliance (Scotland)

Administrator

Office Manager

Office Admin

Business Administrator

Front Office Manager

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