Accounts Administrator
Location: Lee Mill, South Devon (office-based)
Hours: 30 hours per week.
Salary: £25,000–£30,000 per annum depending on experience.
Role purpose
To support the day-to-day operation of the finance function through accurate transactional processing, reconciliations, supplier liaison, and reporting, working within established controls and approval processes.
Key responsibilities
Purchase ledger & invoice processing
- Download and manage supplier and overhead invoices received via email or supplier systems
- Process supplier invoices and credits accurately in Sage 50
- Match invoices against internal purchase orders and maintain purchase order records
- Monitor purchase order values and liaise with internal stakeholders where limits are exceeded or POs are ready to close
- Ensure invoices are correctly prepared internally before posting to accounts
Supplier liaison
- Act as point of contact for supplier queries relating to invoices, statements, remittances and payment timing
- Obtain missing invoices, credits, statements and supporting documentation as required
- Resolve routine discrepancies by liaising with suppliers and internal teams
Payment preparation & reconciliation
- Prepare weekly payment lists (UK and international) for director approval, including discounted and pro-forma invoices
- Post approved payments to Sage once payments have been made
- Allocate payments accurately against invoices and credits
- Reconcile supplier accounts and review supplier statements
Income & month-end support
- Record daily income streams from platforms such as Shopify, Klarna and PayPal
- Prepare end-of-month takings reports and support reconciliations to bank accounts
- Assist with month-end processes and reporting
Credit cards & expenses
- Collate company credit card receipts and process transactions in Sage
- Reconcile credit card statements
General
- Liaise with internal teams to ensure timely and accurate financial information
- Attend meetings with the Operations Manager and Directors as required
Controls & boundaries
- Bank access, payment authorisation, VAT returns, cashflow oversight and financial decision-making are retained elsewhere in the business
- The role operates within established approval and control frameworks
Experience & skills
Essential
- Proven experience in a transactional accounts or purchase ledger role
- MUST HAVE Strong working knowledge and experience of Sage 50
- High attention to detail and accuracy
- Confidence liaising with suppliers and internal stakeholders
- Ability to manage deadlines and work independently within defined processes
Desirable
- AAT qualification (or equivalent), or working towards
- Experience in e-commerce, retail or stock-based businesses
- Strong spreadsheet skills (Excel or Google Sheets)
Closing Date 15th July 2026.
Job Type: Part-time
Pay: £25,000.00-£30,000.00 per year
Benefits:
- Company pension
- Employee discount
- Free parking
- On-site parking
Work Location: In person
