Job Description:
At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a dedicated Contracts & Risk Administrator to join our talented team at our office located in Alderley Park, Manchester, UK.
The Contracts & Risk Administrator provides foundational operational, administrative, and office support to the EMEA Contracts and Risk department. Reporting directly to the Compliance & Risk Manager, you will maintain project risk logs, coordinate contract documentation, and run day-to-day office administration. A core focus of this role is managing the Third-Party Worker Process, ensuring all contractors, freelancers, and external consultants are vetted, compliant, and properly onboarded across our EMEA operations.
Key Responsibilities
Third-Party Worker Process Management
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Onboarding & Vetting: Coordinate the end-to-end compliance checking and onboarding process for all third-party workers, independent contractors, and external consultants.
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Compliance Vetting: Verify that third-party workers meet all corporate compliance mandates, including right-to-work, professional insurances, and anti-bribery (ABAC) signoffs.
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Classification Tracking: Assist the manager in tracking and documenting regional worker classifications (such as IR35 status determinations in the UK or local equivalent regulations across EMEA).
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System Management: Own the data entry, profile creation, and ongoing system updates for third-party workers within internal databases and procurement tools.
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Offboarding: Manage the formal offboarding process, ensuring system access is revoked and contract end-dates are accurately archived.
General Office & Departmental Administration
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Office Coordination: Perform general administrative and office duties to ensure the smooth daily running of the department (e.g., managing post, ordering office supplies, archiving physical files).
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Meeting & Event Logistics: Schedule regional risk workshops and department meetings, prepare agendas, book rooms/digital links, and take detailed minutes where needed.
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Training Support: Manage invitations, attendance logging, and materials distribution for regional compliance training programmes.
Contract & Documentation Administration
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System Maintenance: Organise and maintain the central repository for Master Services Agreements (MSAs), EPCMV contracts, subcontracts, and non-disclosure agreements (NDAs).
Risk Tracking & Reporting Support
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Risk Register Updates: Maintain and update the EMEA Regional Risk Register under the direction of the Compliance & Risk Manager.
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Audit Coordination: Coordinate logistics for internal compliance reviews, preparing documentation folders and tracking open action items.
Qualifications & Requirements:
- Experience: Minimum of 2+ years of administrative, office management, or project coordination experience within a corporate environment.
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Process Knowledge: Prior exposure to onboarding workflows, contingent worker processes, or basic HR/procurement administration.
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Software: High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint) and document management systems.
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Education: Minimum of A-Levels, a relevant college diploma, or equivalent professional administration experience.
Preferred
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Prior experience handling third-party contractors, independent consultants, or agency worker administration.
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Familiarity with worker compliance concepts (e.g., IR35 guidelines, contractor vetting software).
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Background within engineering, construction management, legal operations, or corporate procurement environments.
Soft Skills & Competencies
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Detail-Oriented: A methodical approach to managing large volumes of worker profiles and legal documentation with zero compromise on data accuracy.
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Time Management: Strong ability to prioritise urgent onboarding requests alongside routine office duties and project deadlines.
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Communication: Clear, professional written and verbal communication style suitable for interfacing with external contractors, suppliers, and internal project leads.
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All interviews are conducted either in person or virtually, with video required.
About Us:
IPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.
Specialties
Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.
All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.
Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.
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