Reporting to: Managing Director
Location: Kibworth, Leicestershire, LE8 0YE
Type: Permanent, Full Time, Office-based
About Us
We are a fast-growing business specialising in bespoke retail displays, store fixtures, and technology solutions for global brands and retailers. As we scale, we are strengthening our internal operations and financial discipline to support continued growth.
The Role
We are looking for a hands-on Office & Finance Coordinator to take ownership of day-to-day office operations while managing core finance processes, including bookkeeping, Accounts Payable (AP), and Accounts Receivable (AR).
This is a key role at the centre of the business, working closely with the Managing Director and supporting Sales, Operations, and Finance teams.
Key ResponsibilitiesFinance (40-50%)
- Manage Accounts Payable (AP):
- Process supplier invoices and match to purchase orders
- Prepare and manage payment runs
- Liaise with suppliers on queries
- Manage Accounts Receivable (AR):
- Raise and issue customer invoices
- Monitor outstanding balances and actively chase payments
- Support credit control and cash collection
- Perform bank reconciliations and maintain accurate records
- Ensure all transactions are properly recorded within ERP systems
- Support periodical accounts preparation and reporting
Procurement & Vendor Management (5%)
- Support vendor onboarding:
- Collect and verify supplier information (bank details, terms, compliance documents)
- Set up and maintain supplier records in system
- Assist with Purchase Order (PO) placement:
- Raise POs based on approved sales orders or internal requirements
- Ensure correct pricing, quantities, and delivery timelines
- Send POs to suppliers and track acknowledgements
Office & Administration (35%)
- Oversee smooth day-to-day office operations
- Manage office suppliers, facilities, and general administration
- Maintain organised documentation and filing systems
- Coordinate meetings, schedules, and internal communications
- Recruiting scheduling and new staff onboarding
Executive Support & Coordination (10%)
- Support the MD and senior members with diary management, reporting, and follow-ups
- Assist with preparation of business reports and presentations
- Coordinate across teams to ensure actions and deadlines are met
What We’re Looking For
- Highly organised, proactive and accountable
- Multi-tasking and efficient time management
- 5+ years’ experience in bookkeeping, accounts assistant, or finance admin role
- Strong working knowledge of:
- Accounts Payable & Receivable
- Bank reconciliations
- Basic accounting principles
- Experience with accounting/ERP systems
- Strong Excel skills and attention to detail
Salary & Benefits
- Basic salary: £35,000 per annum
- Workplace pension
- Income protection insurance
- Free parking
- Holiday: from 21 to 25 days
Job Type: Full-time
Pay: £35,000.00-£40,000.00 per year
Benefits:
- Company pension
- On-site parking
Ability to commute/relocate:
- Leicester LE8 0RX: reliably commute or plan to relocate before starting work (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
