Personal Assistant
We are a growing group of companies operating across AI, technology, investment, and private client sectors. We are looking for a highly organised, discreet, and proactive Personal Assistant to support the Founder across both business and personal matters.
This is a trusted support role for someone who can manage details, protect time, stay ahead of tasks, and keep day-to-day operations running smoothly.
The right person will be polished, reliable, confident in communication, and comfortable working in a fast-paced environment where priorities can change quickly.
The Role
As Personal Assistant, you will help keep the Founder organised across multiple businesses and responsibilities.
You will support with:
- Diary and calendar management
- Email, call, and message handling
- Travel, bookings, and logistics
- Meeting preparation and follow-ups
- Document organisation and admin systems
- Personal errands and day-to-day support
- Coordination with clients, suppliers, contractors, and internal teams
- Tracking deadlines, renewals, payments, and important tasks
- General business and personal administration
You will be expected to take ownership, use initiative, and keep things moving without needing constant direction.
Key Responsibilities
- Manage calendars, appointments, meetings, reminders, and schedules
- Handle emails, calls, messages, and general correspondence professionally
- Arrange travel, accommodation, itineraries, bookings, and reservations
- Prepare meeting notes, agendas, documents, summaries, and follow-up actions
- Maintain organised files, records, receipts, documents, and admin systems
- Coordinate with suppliers, contractors, partners, clients, and internal team members
- Track deadlines, renewals, payments, personal tasks, errands, and follow-ups
- Assist with purchases, deliveries, events, and ad hoc requests
- Handle confidential personal, business, financial, and sensitive information
- Identify issues early and help improve day-to-day efficiency
What We’re Looking For
- Highly organised, reliable, and detail-focused
- Excellent written and spoken English
- Professional, discreet, and trustworthy
- Confident managing calendars, emails, documents, and multiple priorities
- Polished and professional communication style
- Comfortable speaking with clients, suppliers, contractors, and team members when required
- Able to work independently and follow through without being chased
- Calm under pressure and able to adapt when priorities change
- Comfortable using tools such as:
- Google Workspace
- Microsoft Office
- Notion
- Slack
- Zoom
- CRMs
- Calendar and task management systems
- Previous experience as a Personal Assistant, Executive Assistant, Administrator, Office Manager, Client Support Assistant, or similar role preferred
- Driving licence preferred if errands or in-person support are required
Ideal Candidate
You are someone who makes life easier for the person you support.
You notice what needs doing, stay organised, communicate clearly, and keep things moving without constant reminders.
You are discreet, dependable, and proactive. You can manage both small details and important priorities, while understanding the importance of trust, professionalism, and confidentiality.
This role suits someone who takes pride in being organised, reliable, and one step ahead.
Pay: £25,500.00-£29,500.00 per year
Benefits:
- Additional leave
- Company car
- Company events
- Discounted or free food
- Employee mentoring programme
- Financial planning services
- Free fitness classes
- Free or subsidised travel
- Gym membership
- Health & wellbeing programme
- Life insurance
- Private dental insurance
- Private medical insurance
- Relocation assistance
- Sick pay
- Work from home
Work Location: Remote
