Job Summary
We are seeking a skilled and dynamic Finance and Administration Lead to oversee our organisation’s financial operations and administrative functions. The Finance and Admin Lead will be a key member of the Senior Management Team, working closely with the Chief Executive & Artistic Director and Deputy Chief Exec / Director of Operations to shape and deliver Scala’s strategic vision and business plans. The postholder manages reporting, budgets, payroll and systems.
Key Responsibilities
. Part of the Senior Leadership Team.
· Producing reports, providing accurate financial information.
· Producing monthly management accounts and P&L sheet.
· Performing bank reconciliation.
· Manage the purchase ledger, including processing invoices and payments
· Acting as one of the bank signatories.
· Liaising with the accountant and auditors’ year end, charity Confirmation statements etc.
· Producing and updating cash-flow documents.
· Leading on the development of the annual Scala budget with Scala CEO and Deputy CEO.
· Processing transactions.
· Running monthly payroll.
· Maintaining grant / restricted income, donation and membership systems.
· Oversee and submit Gift Aid claims
· Responsibility for contractual agreements with artists, companies and hirers and
other CRM financial responsibilities.
· Working with Scala’s box office and scheduling systems.
· Responsibility for PRS.
· Develop and review HR policies and frameworks to ensure Scala is attractive,
efficient and inclusive employer.
· Lead Scala’s annual insurances renewal, ensuring sufficient cover for building,
income protection and liabilities, advising the Board on any significant changes or
risk.
· Foster a culture of inclusion, collaboration, and professional development.
Please download the full Job Description & Person Specification below.
How to Apply:
Send a CV and Supporting Statement (maximum 2 pages) to Hannah Phillips at [email protected]
In the Supporting Statement, please outline how your skills and experience meet the person specification, referencing specific projects or tasks from your previous roles. Please ensure you:
* Provide an example of how you have developed a financial strategy or
created a financial scenario model to support decision-making.
* Outline your experience with payroll administration, including pension
compliance.
* Describe your experience with Charity SORP (Statement of Recommended Practice), particularly regarding restricted and unrestricted fund management.
* Outline your experience with VAT (specifically partial exemption rules),
Theatre Tax relief and Gift Aid claims.
* Mention which accounting software packages you are proficient in (e.g., Xero, QuickBooks, Sage), and what is your level of proficiency with Excel?
* Describe your organisational administrative experience with reference to People & Culture systems
All applications must be received no later than 9am on Friday 19 June 2026.
Please be aware that we may close this vacancy before the stated deadline if we receive a high number of applications. We strongly advise you to submit your application as early as possible. Late applications will not be considered.
Short-listing
We will inform shortlisted candidates by the end of the day on Wednesday, 24 June 2026, at the latest.
Interviews
Shortlisted candidates will be invited to an interview on Monday 30 June 2026.
Other Responsibilities
· Undertake any other duties necessary to support cross-organisational objectives.
Pay: £40,000.00 per year
Work Location: Hybrid remote in Worcester WR1 3QS
