Program administrator Work, Jobs in Leven, Fif (with Salaries)

Facilities Administrator
Computershare —Edinburgh
- Full-time
- Customer service
- Microsoft Office
- First Aid Certification
1d
Administrator
McCarthy & Stone —Edinburgh
- £13.01 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance programme
- Employee discount
Quick apply
Test Centre Administrator (Edinburgh, UK) (24729)
Pearson —Edinburgh
- £13.60 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee stock purchase plan
- Employee discount
1d
Pensions Associate
Gallagher Benefit Services —Edinburgh
- Microsoft Office
- Analysis skills
- Communication skills
- Employee stock purchase plan
- Life insurance
6d
Administrator, Credit Operations, Edinburgh
Hampden Bank —Edinburgh
- Computer literacy
- Organisational skills
- Communication skills
- Annual leave
- Employee assistance programme
Trainee Debt Recovery Finance Administrator (Edinburgh or Glasgow)
Morton Fraser MacRoberts LLP —Edinburgh
- £24,500 - £26,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
- Employee discount
- Life insurance
Quick apply
1d
Wealth Administrator - 18 month FTC
Royal Bank of Canada —Edinburgh
- Full-time
- Microsoft Outlook
- Customer service
- Microsoft Office
Principal Pensions Associate
Gallagher Benefit Services —Edinburgh
- Microsoft Office
- Analysis skills
- Mentoring
- Employee stock purchase plan
- Life insurance
6d
Maintenance Assistant
EQUANS —Edinburgh
- Full-time
- Computer literacy
- English
- Annual leave
- Employee assistance programme
Hotel Receptionist
Dakota Hotels —Queensferry
- £26,500 a year
- Weekend availability
- Hospitality
- Computer literacy
- Hotel
- Employee assistance programme
- Employee discount
Quick apply
7d
Senior Identity Access Management (IAM) Engineer - Identity Governance
Analog Devices —Edinburgh
- Full-time
- Microsoft Access
- Azure
- Computer Science

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Facilities Administrator

Computershare -
Edinburgh

Apply Now

Job details

Full-time
1 day ago

Qualifications

Customer service
Catering
Microsoft Office
First Aid Certification
Organisational skills
Front desk
Communication skills

Full job description

Location: Edinburgh (UK)

In this office-based position you’ll experience a supportive approach to your wellbeing and continuous learning opportunities in our friendly and inclusive workplace. Find out more at computershare.com/flex.

We give you a world of potential

We are looking for a motivated professional to take on a full-time, site-based role focused on Reception and Facilities support, ensuring the smooth day-to-day operation of the workplace and delivering an outstanding customer experience.

This role covers the full spectrum of reception duties, including visitor management, building access, and maintaining site security, while also providing administrative and operational support to the Facilities team. The successful candidate will contribute to maintaining the properties to a high standard of functionality and amenity, supporting business-as-usual activities and ensuring efficient workplace operations.

You will work supporting the implementation of Health and Safety policies and procedures, carrying out tasks aligned with the Health and Safety Handbook. The role also involves assisting with the collection and reporting of key workplace data across programs such as ESG, Workplace Occupancy, Health and Safety, Workplace Design, and Projects, contributing to broader workplace initiatives and continuous improvement efforts.

A role you will love

The role is a full-time, site-based position responsible for delivering a professional front-of-house experience while supporting day-to-day facilities operations. Acting as the first point of contact for staff, visitors, and contractors, the role ensures excellent customer service, effective visitor management, and secure building access.

In addition to reception duties, the position provides administrative support to the Facilities team to help maintain a safe, well-presented, and efficiently managed workplace. The role supports health and safety activities, workplace compliance, and the coordination of day-to-day operational requirements.

Key responsibilities:

Meet & greet at reception, manage calls, and provide professional customer service to visitors and employees.
Liaise and coordinate with building occupiers, handling queries and operational requirements.
Manage the facilities inbox or ticketing system, ensuring efficient tracking and resolution of issues.
Administer access control, visitor management, access audits, and employee onboarding/offboarding processes.
Organise and manage meeting rooms, including bookings, room setup, and logistical coordination.
Carry out assigned inspections and provide administrative coordination with contractors, consultants, landlords, and facilities-related activities.
Manage purchase orders, validate and process invoices, and produce accurate management reports and data.
Support VIP visits, corporate events, and catering services, ensuring a smooth and professional experience.
Administer health & safety (H&S) activities, ESG data, fire warden duties, and act as first aid contact point.

What will you bring to the role?

We are looking for an experienced Facilities Administrator with strong office administration and customer service skills in a commercial office environment.

Experience in reception or front-of-house roles within a commercial office environment, with strong understanding of general business operations
Excellent communication skills (verbal and written), with the ability to liaise confidently and professionally at all levels internally and externally
Strong organisational skills with the ability to manage multiple competing priorities, high attention to detail, and effective problem-solving and conflict management skills
Strong understanding of health, safety, and security requirements within an office environment
Proven ability to deliver a welcoming, safe, clean, and well-presented reception area, ensuring high levels of customer satisfaction for staff and visitors
Strong interpersonal and relationship-building skills, with the ability to work collaboratively and independently, and demonstrate dependability, flexibility, and adaptability

Other key skills you will bring to the role:

Strong communication and customer service skills
Good organisation and attention to detail
Ability to multitask and manage priorities
Basic MS Office and admin experience

Rewards designed for you

Flexible work to help you find the best balance between work and lifestyle.
Health and wellbeing rewards that can be tailored to support you and your family.
Invest in our business by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well.
Extra rewards ranging from recognition awards, and team get togethers, to helping you invest in your future.
And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.

Apply Now

Refine Your Search

program administrator jobs in leven, fif

Facilities Administrator

Administrator

Test Centre Administrator (Edinburgh, UK) (24729)

Pensions Associate

Administrator, Credit Operations, Edinburgh

Trainee Debt Recovery Finance Administrator (Edinburgh or Glasgow)

Wealth Administrator - 18 month FTC

Principal Pensions Associate

Maintenance Assistant

Hotel Receptionist

Senior Identity Access Management (IAM) Engineer - Identity Governance

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