KOTRA London provides recruitment services to companies based in the UK and South Korea. As part of its services, we place job advertisements on behalf of our clients, review applications, and provide application details to our clients.
Our client Korea Development Bank, London Branch is recruiting an Junior Analyst / Administration to join their business in the UK.
KDB London is the European hub for the KDB Global Network offering diverse financial services in the areas of corporate finance, trade finance, derivatives, securities investment and treasury.
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1. JOB TITLE: Junior Analyst / Administration
2. MAIN FUNCTION OF JOB
The main focus is to help Admin/HR team with all general administrative tasks and ad-hoc duties in order to ensure the smooth day-to-day running of the office.
3. KEY TASKS
Main responsibilities: General administrative duties and Office Management (including but not limited to)
- Screening incoming calls
- Sorting and distributing incoming mail. Managing outgoing mail. Logging incoming posts
- Deliveries and liaising with off-site consolidation centre. Requesting courier services
- Visitors’ management incl. registering visitor log (QR codes) in the system, welcoming visitors
- Maintaining meeting room calendar and setting up meetings when required
- Registering, amending, and terminating access cards for staff
- Monitoring the stock levels and ordering stationery, office supplies and refreshment
- Preparing, Ordering, and distributing business cards
- Maintaining a well-presented canteen area
- Filing, photo-copying, scanning and typing documents
- Maintaining and updating office databases incl. update office plan, Back-up Plan, Org. chart, Cabinets review etc.
- Off-site storage arrangement incl. liaising with the off-site storage vendors for ordering, collection, keeping the record updated
- Events planning incl. Christmas party, Farewell arrangement, leaving cards etc.
- Assist with account payable / receivable when required
- Processing invoices internal system
- Collecting and recording monthly corporate cards expenditure
- Implementing new procedures and systems as and when required
- Supporting Managers, Senior Admin Officer or any other team member on matters that may arise.
- Providing cover to other team members during their absence
- Undertaking any Ad-hoc Admin/HR assignments requested by the General Manager or Administration managers.
4. REQUIRED SKILLS AND COMPETENCIES
- Fluent in English
- Strong communication and interpersonal skills
- Ability to collaborate with internal stakeholders across different cultural and professional backgrounds
- Proficient in MS Office applications
- Ability to prioritise multiple tasks.
- Excellent time management and organizational skills
- Strong attention to detail and accuracy
5. ESSENTIAL EXPERIENCE
- Experience in administrative support, office coordination (not required but preferred)
- Experience in MS Office
6. DESIRABLE QUALIFICATIONS AND KNOWLEDGE
- Proficient in MS Office applications
- Knowledge of advanced Excel
The tasks listed in this job description are not exhaustive. Additional duties may be assigned by the manager and adjusted in line with organizational needs. The employee may also be assigned or transferred to different functions within the branch, depending on business needs.
7. MORE INFORMATION
- Work type: in person (no remote work working available)
- Visa: Valid right to work in the UK (required)
- Address: 22 Bishopsgate, City of London, London
- Annual Salary: Will be determined after interviews depending on skills and experience
- Recruitment: Full-time / Permanent / 3-month probation
- Working hours: 7 hours/ 5 days (Mon-Fri, 08:30 – 16:30, 1 Hour lunch break)
- Holiday: 23 working days in the first full holiday year (+ UK Bank Holidays)
* Please note company’s holiday year runs from 1st Jan to 31st Dec
- Insurance: Group life assurance, Group income protection, Upon successful completion of probation period - Private health and dental insurance
- Recruitment period : Rolling basis (applications are reviewed on a rolling basis)
6. How to proceed
- (1) Document review (Written review of submitted documents)
- (2) Introductory screening call
- (3) First interview (Comprehensive evaluation of skills required for job performance through interview and language evaluation)
- (4) Second interview
- (5) Screening
※ Interview candidates will be notified individually only to those who pass the document screening and screening call.
Job Type: Full-time
Work authorisation:
- United Kingdom (required)
Work Location: In person
