Overview
The Facilities and Health & Safety Coordinator will support the effective operation of the organisation's premises by coordinating facilities management activities, maintenance requests, contractor engagement, and Health & Safety administration. The postholder will work closely with the Operations Manager to ensure compliance processes are maintained, records are accurate, and actions are completed in a timely manner.
This is a varied role where no two days are the same. You'll be the go-to person for facilities and maintenance issues, working with colleagues, contractors, and suppliers to ensure our sites remain safe, compliant, and well maintained. You'll also play a key role in supporting Health & Safety processes, keeping records up to date, coordinating training and audits, and helping us demonstrate good governance across the organisation.
This role would suit someone with experience in facilities, operations, administration, compliance, office management, or a similar coordination role who is looking for a position where they can make a real impact.
An IOSH qualification would be welcomed, but we are equally interested in candidates with the right skills, attitude, and willingness to learn.
Responsibilities
- Act as the first point of contact for all estates-related queries, including maintenance requests and facilities issues.
- Log, prioritise, and coordinate estates issues with internal teams and external contractors, ensuring timely resolution.
- Maintain an up-to-date estates log and ensure accurate record-keeping of all issues, actions taken, and outcomes.
- Liaise with Team Leads and Managers to ensure compliance with cleaning, waste disposal, and other site-specific requirements.
- Monitor stock levels of estates-related supplies and raise orders when needed.
- Support the Operations Manager in implementing and maintaining Health & Safety policies across all sites.
- Assist in scheduling, preparing, and documenting Health & Safety audits, meetings, and inspections.
- Maintain accurate records of Health & Safety training, certifications, and risk assessments.
- Utilise existing platforms such as Practice index to record and maintain serviceable records, for both checks to show due diligence and training where required.
- Conduct and Health and Safety inductions for new colleagues and those needing refresher training and ensure understanding
- Provide general administrative support to the Finance Manager and Deputy Operations Manager, including correspondence and data entry.
- Assist with procurement processes and supplier liaison for estates and Health & Safety-related requirements.
Experience
- Proven experience in facilities management or health & safety coordination within a similar environment.
- Certification or training in IOSH (Managing Safely) highly desirable.
- Strong report writing skills with the ability to produce clear, concise documentation.
- Experience supporting Health & Safety compliance activities
- Knowledge of relevant health & safety legislation and best practices in organisational settings.
- Ability to assess risks accurately and implement appropriate mitigation strategies.
Pay: Up to £14.00 per hour
Work Location: In person
