Executive & personal assistants Work, Jobs in Linlithgow, Wln (with Salaries)

Executive Assistant
Pet Blood Bank UK —Dunfermline
- From £19,665.71 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Data analysis skills
- Free parking
- Health & wellbeing programme
Quick apply
8h
Guardianship Manager and Personal Assistant to Director
DANDHLAW LTD —Scotland
- From £24,420 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
Executive Assistant
Circle Health Group —Stirling
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee discount
- Life insurance
12d
Elected Members Officer - City Chambers
City of Edinburgh Council —Edinburgh
- £34,452 - £40,501 a year
- Full-time
11d
252232 (AJM) Personal Assistant to Senior Management Team
NHS Scotland —Lothian
- £31,537 - £34,303 a year
- Monday to Friday
- Communication skills
11d
252395 (LI) Personal Assistant
NHS Scotland —Edinburgh
- £31,537 - £34,303 a year
- Call to connect
7d
Assistant Private Secretary to the Advocate General
Ministry of Justice —Edinburgh
- £30,001 - £50,000 a year
- Part-time
- Hybrid work
- Presentation skills
- Travel
- Organisational skills
- Annual leave
- Employee discount
11d
Personal Assistant / Business Support
Patria Investments —Edinburgh
- Hybrid work
- Financial services
- Communication skills
- Work from home
Appointments Administrator (Modern Apprentice)
The Scottish Government —Edinburgh
- Full-time
- Hybrid work
- Microsoft Office
- Presentation skills
- Travel
PA to Executive Director, Commercial & Residential Services
University of Edinburgh —Edinburgh
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Employee discount
Constituency Assistant – Lloyd Melville MSP
Scottish National Party (SNP) —Edinburgh
- £29,720 a year
- Full-time
- Microsoft Office
- Administrative experience
- Driving
12d
Management Team Secretary
NHS Scotland —Coatbridge
- £31,537 - £34,303 a year
- Call to connect
- Customer service
- Organisational skills
- Business
- Annual leave
- Sick pay
5d
Business Support
BAM Nuttall —Glasgow
- Microsoft Office
- Organisational skills
- Communication skills
13d
Modern Apprentice - Accounts Commission support
Audit Scotland —Edinburgh
- £25,099 a year
- Call to connect
- Hybrid work
- Microsoft Outlook
- SharePoint
- Business
14d

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executive & personal assistants jobs near linlithgow, wln

Executive Assistant

Pet Blood Bank UK
Dunfermline

Quick apply

Job details

Permanent | Part-time
From £19,665.71 a year
8 hours ago

Benefits

Free parking
Health & wellbeing programme
Free flu jabs
Company pension
On-site parking

Qualifications

Microsoft Word
Power BI
Microsoft Excel
Data analysis skills
Microsoft Office
Administrative experience
Analysis skills
Organisational skills
Typing
Phone etiquette
Communication skills
Time management

Full job description

Executive Assistant

Permanent | Part-time 26 hours | Dunfermline (hybrid) | from £28,364 pro rata

The role

Award-winning animal charity Pet Blood Bank UK is recruiting for the position of Executive Assistant to join our team in a hybrid role, combining office-based working in Dunfermline with home working. This is an exciting opportunity to support the Managing Director and senior team in a wide and varied range of tasks, helping Pet Blood Bank continue its lifesaving work across the UK. This is an administrative role where you can make a genuine difference to the lives of pets.

Background

Launched in 2007, Pet Blood Bank UK is the only charity that provides a blood bank service for all vets across the UK. As part of our charitable remit, our aim is to advance animal health and welfare and to relieve suffering by providing quick and convenient access to blood. Every unit of blood helps save up to four other lives, saving thousands of lives every year.

Our values

Caring. Pioneering. Real. These are the values Pet Blood Bank UK is built upon. Our values bind us together as a charity and guide everything we do. We expect every team member to know, understand and embody our values, helping to build our reputation as a pioneering, caring and practical charity. Read more about our values.

What you’ll do

· Proactively manage the Managing Director's diary, meetings, and priorities, ensuring effective planning and use of time.

· Prepare agendas, papers, briefings, and minutes, maintaining accurate records and tracking actions to completion.

· Support the Managing Director with research, data analysis, presentations, and reports to inform strategic decision-making.

· Coordinate travel, expenses, and administrative support for the Managing Director, Trustees, and Senior Management Team.

· Monitor organisational contracts, insurance, and key corporate responsibilities, supporting compliance and governance.

· Act as the central liaison between the Managing Director, department heads, and external Health and Safety Advisers, coordinating actions and monitoring progress.

· Support the administration of IT systems, Microsoft 365, equipment, and user accounts, working closely with external IT providers.

· Maintain accurate records, documentation, and confidential information in line with data protection requirements.

· Build positive working relationships across the organisation, acting as a key point of contact for colleagues, Trustees, and external stakeholders.

· Provide flexible, high-quality executive and administrative support, contributing to the smooth running of the organisation and supporting wider organisational priorities as required.

What we need

We're looking for a proactive, highly organised individual who thrives in a fast-paced environment and enjoys supporting senior leaders. You'll be confident managing competing priorities, handling confidential information with discretion, and building positive relationships across the organisation.

We’re looking for someone who has:

· Experience in an Executive Assistant, Personal Assistant, or senior administrative role.

· Excellent organisational, planning and time management skills, with the ability to prioritise competing demands and work independently.

· Strong Microsoft Office skills (particularly Excel) and confidence using a range of digital systems.

· Excellent written and verbal communication skills, with experience preparing reports, presentations, meeting minutes, and executive summaries.

· Strong analytical skills, with a keen eye for detail and the ability to present information clearly.

· A professional, proactive, and discreet approach, with sound judgement and integrity when handling confidential matters.

· Strong interpersonal skills and the ability to build effective working relationships with colleagues, Trustees, and external partners.

· A genuine enthusiasm for working in the charity sector.

Desirable:

· A business or administration qualification (or equivalent experience).

· Experience of data analysis, Power BI, or other reporting tools.

· Knowledge of Health and Safety administration or compliance.

· Experience working within the charity or third sector.

What’s in it for you

In return, we offer full training, contributory pension scheme, lifestyle rewards, and 30 days annual holidays (pro rata, including bank holidays).

Further details

This is a part-time role working 26 hours per week, over 4 days (Mon –Thu). The suggested working pattern would be 9am – 4pm with a half hour lunch break, but we're happy to discuss the working pattern at interview.

For more information or to request a full job description, please contact: [email protected]

Before applying, please read our Guidance for Candidates. To apply, please complete our application form and email it to [email protected].Applications forms can be found on our website : www.petbloodbankuk.org

Only completed Pet Blood Bank Application Forms are accepted and processed as part of our recruitment process.

Job Types: Permanent, Part-time

Pay: From £19,665.71 per year

Benefits:

Free flu jabs
Free parking
Health & wellbeing programme
On-site parking

Work Location: In person

Quick apply

Refine Your Search

executive & personal assistants jobs in linlithgow, wln

Executive Assistant

Guardianship Manager and Personal Assistant to Director

Executive Assistant

Elected Members Officer - City Chambers

252232 (AJM) Personal Assistant to Senior Management Team

252395 (LI) Personal Assistant

Assistant Private Secretary to the Advocate General

Personal Assistant / Business Support

Appointments Administrator (Modern Apprentice)

PA to Executive Director, Commercial & Residential Services

Constituency Assistant – Lloyd Melville MSP

Management Team Secretary

Business Support

Modern Apprentice - Accounts Commission support

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