Job Title: Timetable & Register Coordinator
Department: Business Support - Student Administration
Salary: £33,302 to £36,376 per annum
Job Type: Full-time (35 hours per week), Permanent
The Timetable & Registers team is responsible for providing a key service, ensuring timetables and registers are recorded and maintained in accordance with college policy and procedures. Working in collaboration with schools and departments to provide guidance to ensure there is efficient and effective utilisation of resources which reflects the curriculum plan and adheres to funding rules. To be responsible for timetabling and room booking requirements for all teaching spaces as agreed with Senior Leadership, ensuring procedures are in place to satisfy audit compliance as required.
Responsible to: Head of Student Administration
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Co-ordinate the day-to-day work of the timetabling service, including timetables and registers for students, staff and ad-hoc room bookings, ensuring agreed service levels are achieved.
- Line manage and appraise Timetable and Registers Officers to ensure the clearest expectations are set, performance is managed and development needs are supported.
- Maintain adequate resources, ensuring efficient training, development and rotas are in place to provide an excellent service.
- Develop and maintain an excellent working knowledge of the ProSolution timetable module, the associated funding rules and course set up to ensure the service provided is efficient and accurate.
- Develop an excellent understanding of the curriculum plan and liaise with other departments to ensure courses and groups are set up accurately.
- Co-ordinate the Timetabling team to collaborate with a variety of stakeholders to produce accurate timetables and registers for students and staff by published deadlines.
- Report regularly on the progress and issues in respect of timetabling and register activities across the college, including creation, room utilisation and grouping learners.
- Manage the processes for checking student timetables, planned hours etc. for accuracy and errors, including what remedial action has been taken, ensuring it is effectively communicated to relevant parties, so lessons are learnt.
- To participate in the development and implementation of systems and processes to inform strategic decision making as and when required.
- Respond to queries and resolve any issues that arise.
- To liaise and negotiate with staff across the College as required.
Additional responsibilities:
- To support other College wide activity such as enrolment and invigilation at peak periods.
- To participate in any other duty appropriate to grade and service needs as determined by management.
- To adhere to college policies and procedure including Safeguarding, Health and Safety, GDPR, Equality and Financial Regulations.
- To contribute fully to the mission and values statement of the College, ensuring its effective implementation in all aspects of College life.
- To participate in professional development, training, and appraisal processes.
Essential Criteria:
- Excellent administrative and organisation skills with a minimum of 5 years working in MIS or a similar role.
- Excellent skills in the use of management information systems, such as ProSolution, to complete skilled tasks and complex processes.
- Excellent computer literacy skills, including proficient use of Microsoft Office packages.
- Ability to analyse and manipulate data.
- Excellent customer service skills with a positive approach to change.
- Demonstratable experience in delivering system training and support to others.
- Ability to be flexible and adapt workload/priorities to meet the demand of the service.
- Ability to perform a variety of functions within a team.
- Minimum of Level 2 literacy and numeracy.
Desirable Criteria:
- Experience of managing a service or team.
- Experience of training and developing a high performing team.
- Knowledge of the education sector and funding rules.
Please Note
This role may close earlier than the advertised deadline if we receive sufficient applications. Early submission is strongly encouraged.
Why Join The City of Liverpool College?
As a valued member of our College community, you’ll enjoy a comprehensive range of benefits, dedicated wellbeing support, and meaningful opportunities for professional growth and development.
Here are some of the benefits available to you:
Generous holiday allowance
Up to 30 days annual holiday allowance, plus 1 wellbeing day. You’ll also benefit from 5 to 7 days statutory closure and 2 further days closure at Easter.
Pension Scheme
You'll be part of the Aviva pension scheme, with contributions of up to 10%.
Employee Benefits Platform
As part of your role, you’ll have access to the COLC Employee Benefits Platform, a one-stop hub for a wide range of perks designed to support your wellbeing, work-life balance, and everyday savings. You’ll be able to access discounts at major supermarkets, fashion and lifestyle retailers, tech stores, travel providers, and more. You’ll also benefit from the Cycle to Work Scheme, cinema and leisure discounts and tech and home appliance discounts, with the option of spreading the cost through salary sacrifice. The platform is part of our commitment to supporting you in every aspect of your working life – and beyond.
Health and Wellbeing
As part of our commitment to supporting your health and wellbeing, all employees have access to the Health Assured Employee Assistance Programme (EAP) – a completely confidential support service available 24/7, 365 days a year. Whether you’re facing personal challenges, looking for advice, or simply need someone to talk to, Health Assured is here to help. Through Health Assured, you can access a 24/7 confidential helpline, face to face, online or telephone counselling, as well as structured support for a wide range of issues including stress, anxiety, relationships, bereavement, legal and financial concerns.
You'll also have access to the online wellbeing portal, a secure, user-friendly platform offering a wide range of self-help resources, health assessments, articles, and guidance covering emotional, physical, and financial wellbeing, and to the Wisdom App, which offers mood trackers and wellbeing tools, meditation guides, fitness videos, and self-help modules
as well as daily wellbeing tips.
Medicash Scheme
Access to Medicash health plans – supporting you and your family with enhanced access to treatment, wellbeing services, and expert care whenever you need it. We also offer free flu vaccinations to help keep you feeling your best all year round.
Life Assurance
We offer life assurance to give you and your family added peace of mind — with a benefit of up to three times your annual salary payable in the event of death in service.
Travel
We offer interest-free loans to help you buy annual travel passes from Merseytravel and Merseyrail. That means you can enjoy the savings of up to two months' free travel—without having to cover the full cost upfront. It’s all about making your commute more affordable and less stressful.
Flexible Working
We offer flexible working options depending on business need to support our employee's work-life balance.
Professional Development
We’re passionate about helping you thrive, offering a mix of formal and informal professional development opportunities—designed to sharpen your skills, expand your knowledge, and accelerate your career.
College Benefits
Our excellent sports and fitness facilities can be used free of charge by staff. You can also access a range of discounted hair and beauty treatments at our Academy and Graduate Hair & Beauty Salons, and a staff discount at our Academy Restaurant.
About The City of Liverpool College
The City of Liverpool College is a leading education provider for almost 12,000 students across the Liverpool City Region, from ages 16 and up.
Our passion for nurturing talent and personal approach to teaching makes sure all our students are fully equipped to realise their potential and be empowered to live out their career ambitions.
We believe in opportunity for all and offer access to both academic and vocational courses. From GCSE to degree level, our students achieve some of the highest exam results in the region.
As a recognised leader in skills and education, we are proud to have been named the Liverpool Chamber of Commerce 2024 Skills Provider of the Year, a testament to our deep-rooted commitment to delivering outstanding education that meets the needs of our students and the regional economy. We are also a proud member of the Chartered Institution for Further Education, reinforcing our position as a centre of excellence within the sector. Our recent Ofsted inspection rated us ‘Outstanding’ for Adult Provision and Personal Development, highlighting our dedication to providing life-changing education that empowers learners at every stage of their journey.
Our Mission
To provide high quality skills and education by delivering opportunities for growth to all people and businesses of the Liverpool City Region.
Our Goals
- Deliver world class skills in business
- Provide an outstanding learning and student experience
- Develop the talent for sustainable employment
Safeguarding Our Students
The City of Liverpool College is dedicated to safeguarding and promoting the welfare our learners, and all staff will require an Enhanced DBS check.
Ready to Take the Next Step in Your Career?
Join a dynamic team shaping the future of education in the Liverpool City Region. With over 600 dedicated staff, five campuses, hundreds of courses, and more than 10,000 students, we're proud to be a leader in learning and innovation. Ready to make an impact? Apply now and become part of our journey.
