Are you organised, reliable, and looking for a flexible part-time opportunity? We're looking for a Personal Assistant/Admin Manager to support our Managing Director and assist with the day-to-day administration of our growing business.
This is a great opportunity for someone with strong attention to detail, excellent communication skills, and previous administrative experience.
We’re looking for someone who is highly flexible and adaptable to join our team.
The core hours for this role are Monday to Thursday, 8:00am to 12:00 noon, but please note that these may vary depending on the needs of the business and the occasional Friday may be required.
We believe in mutual flexibility — if you're happy to support us when needed, our Director is equally happy to be flexible with you in return.
If you're someone who values work-life balance but can also roll up your sleeves when needed, we’d love to hear from you!
You will work directly for the Director and, for significant periods, will be required to operate independently. This role therefore demands a highly proactive individual who can take ownership of responsibilities, ensure that matters are progressed and resolved in the Director’s absence, and maintain clear, consistent communication to enable timely decision-making and prompt resolution of any issues that arise. A high standard of professionalism is essential, and the role requires absolute discretion, confidentiality, and loyalty at all times to support the best interests of the business.
No two days can always be the same - you'll often be asked to research, gather information and adapt to changing priorities.
What You’ll Do:
- Process invoices through Hubdoc/Xero for processing by Accountant
- Complete Xero account reconciliations and monthly statement reviews
- Organise and process invoice payments
- Maintain up-to-date staff records and contracts
- Organise and record staff training
- Manage timesheets and collate hours for payroll
- Track staff holidays and compliance
- Coordinate maintenance calls
- Order office supplies
- Draft letters and respond to customer reviews
- Responsible for Health & Safety paperwork
- Risk Assessments
- Petty cash reconciliation
What We’re Looking For:
- Must have previous experience in a similar PA or admin role
- Proficiency in Microsoft Office, especially Excel, Word
- Proficiency in Xero required
- High level of accuracy and attention to detail
- Strong organisational and time management skills
- Friendly, professional, and confidential
- Must be flexible
You’ll Be:
✅ Honest and trustworthy
✅ Approachable and confident
✅ Flexible and dependable, pro active self starter
✅ A great multitasker with a positive attitude
Job Type: Part-time
Pay: £16.00-£19.00 per hour
Benefits:
- Company pension
- Free parking
- On-site parking
Application question(s):
- Do you have experience writing formal letters or professional correspondence as part of your previous roles?
Experience:
- Administrative: 5 years (required)
Work Location: In person
