Personal assistant Work, Jobs in Livingston (with Salaries)

Executive Assistant
Circle Health Group —Stirling
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee discount
- Life insurance
Site Administrative Assistant - Engineering Solutions
Plexus —Livingston
- Hybrid work
- Administrative experience
- AI
- Annual leave
- Employee assistance programme
6d
Administrator (Rehabilitation Assistant)
Proclaim Care Limited —Hamilton
- £24,500 - £26,500 a year
- Full-time
- Administrative experience
- Mentoring
- Organisational skills
- Annual leave
- Employee assistance programme
Executive Assistant
Glenmorangie —Edinburgh
- Full-time
- Microsoft Office
- Communication skills
5d
Personal Assistant GC262
Thistle Foundation —Craigmillar
- £13.45 - £13.55 an hour
- Weekend availability
- IT
- Leadership
- Annual leave
- Gym membership
14d
Personal Assistant NS261
Thistle Foundation —Craigmillar
- £13.45 - £13.55 an hour
- IT
- Leadership
- School
- Annual leave
- Gym membership
PA to Executive Director, Commercial & Residential Services
University of Edinburgh —Edinburgh
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Employee discount
Management Team Secretary - Management Offices
NHS Scotland —Wishaw
- £31,537 - £34,303 a year
- Call to connect
- Customer service
- Business
- Communication skills
- Annual leave
- Sick pay
6d
Personal Assistant
Private Household —Motherwell
- £14 an hour
- Overtime
- Hybrid work
- Care experience
- Administrative experience
- Driving
- Annual leave
- Sick pay
Quick apply
Senior Executive Assistant to the CEO
Blue Energy —Edinburgh
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
1d
Personal Assistant Kirkintilloch KS/RC/1.26
GCIL East Dunbartonshire (we are not the employer) —Kirkintilloch
- £14 an hour
- Part-time
- Driving
- In-person
- Care plans
Quick apply
5d
Personal Assistant (Kirkintilloch) – GCIL ED CM/RC/1.26 – temporary cover
GCIL East Dunbartonshire (we are not the employer) —Kirkintilloch
- £13.50 an hour
- Temporary
- Travel
- Organisational skills
- In-person
- Annual leave
- Sick pay
Quick apply

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Site Administrative Assistant - Engineering Solutions
Plexus —Livingston
AI Adoption & Process Improvement: Identify opportunities to integrate AI tools and modern software into daily workflows, automating routine tasks and driving…
6d
Contracts Support Assistant
Perfect Service Solutions Ltd —Stirling
Issue completed reports and supporting documentation to customers. Prepare job packs, purchase orders and contract administration documents.
£27,000 - £30,000 a year
Quick apply
1d

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personal assistant jobs near livingston

Executive Assistant

Circle Health Group -
Stirling

Apply Now

Job details

Permanent | Full-time

Benefits

Company pension
Private medical insurance
Employee discount
Life insurance

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Organisational skills
Medical terminology
Communication skills
Time management

Full job description

Closing date02/08/2026
HoursFull time
Role TypePermanent

Location(s)

Kings Park Hospital - Stirling

Overview

Executive Assistant
Kings Park Hospital
37.5 Hours & Permanent
Salary: Competitive salary (depending on level of experience, training and qualification)

Kings Park Hospital in Stirling is part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

We have an opportunity for a Executive Assistant to join their team of staff in the Senior Management Team.

This is a full-time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern.

Duties of this role include:

Provide professional and confidential support to the SMT, including diary management, email handling, document preparation, and timely dissemination of key information.
Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently.
Prepare high-quality reports, presentations, and meeting packs using Microsoft Office tools, ensuring a consistent and professional format.
Manage the full cycle of hospital meetings including the Medical Advisory Committee (MAC), governance, operational, and financial meetings.
Issue agendas and supporting documents in advance, attend meetings, take accurate minutes, and ensure prompt circulation of actions and outcomes.
Track and follow up on action points to ensure completion and accountability.
Oversee the accurate and up-to-date maintenance of consultant practising privileges documentation in line with CHG policies.
Serve as the first point of contact for complaint handling, ensuring all complaints are acknowledged, investigated, and managed in line with CHG’s Complaints Policy.
Manage travel arrangements for the SMT, including booking transport, accommodation, and meeting venues as required.

Applicants should meet the following criteria:

Proven experience as an Executive Assistant or senior-level administrative support within a fast-paced environment.
Excellent organisational and time management skills with the ability to prioritise and manage multiple tasks.
Strong verbal and written communication skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
High level of discretion, professionalism, and attention to detail.
Confident in working with senior leaders, consultants, and multidisciplinary teams.
Experience within a healthcare, hospital, or regulated environment.
Knowledge of medical terminology or governance processes (e.g. MAC, clinical complaints).
Familiarity with systems such consultant databases.
Event coordination and minute-taking experience in formal meeting settings.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

25 days holiday per year + bank holidays, increasing to 30 days with service
Private Pension Scheme
Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
Friends & Family Hospital Discounts
Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
Non-contributory life insurance
Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
Access to resources, tools and services to support your wellbeing
Employee recognition programmes
Industry leading training and development opportunities

…and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.

To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy

Apply Now

Refine Your Search

personal assistant jobs in livingston

Executive Assistant

Site Administrative Assistant - Engineering Solutions

Administrator (Rehabilitation Assistant)

Executive Assistant

Personal Assistant GC262

Personal Assistant NS261

PA to Executive Director, Commercial & Residential Services

Management Team Secretary - Management Offices