Assistant head of year Work, Jobs in London, Eng (with Salaries)

EA to the COO
Wellcome Trust —London
- £47,040 - £58,800 a year
- Oracle
- Microsoft Office
- IT
12d
Executive Assistant to CEO Co-founder
Healthtech-1 —London
- £60,000 - £85,000 a year
- Overtime
- School
- Annual leave
- Work from home
5d
Assistant Head of Reservations
The Lanesborough —London
- English
- Hotel
- Employee discount
- Life insurance
Marketing Assistant
Lane7 - Head Office Marketing —London
- £30,000 - £32,500 a year
- Full-time
- Hybrid work
- SharePoint
- Referral programme
Quick apply
Head of Office, Chamber and Participation Team
House of Commons UK Parliament —London
- £100,194 - £143,273 a year
- Full-time
- Leadership
- Annual leave
5d
Executive Assistant
Carwow —London
- Full-time
- Hybrid work
- Google Suite
- Organisational skills
- Communication skills
- Annual leave
- Referral programme
Receptionist/ Administrative Assistant
University College London —London
- £31,904 - £35,575 a year
- Full-time
- Microsoft Outlook
- Doctoral degree
- Customer service
- Annual leave
13d
Head of Capital Programmes
Barnet Council —London
- Full-time
- Hybrid work
- Oracle
- Presentation skills
- Communication skills
- Annual leave
- Flexitime
Customer Support Assistant - Part Time
urbanest —London
- Part-time
- Customer service
- Employee assistance programme
- Employee discount
Quick apply
Head of Knowledge Management
International SOS —London
- Computer Science
- Master's degree
- Bachelor's degree
Head of Recruitment and Retention
EMJ —London
- £70,000 - £75,000 a year
- Monday to Friday
- Hybrid work
- Analysis skills
- Human resources
- Organisational skills
Quick apply
9d
Customer Support Assistant
urbanest —London
- From £28,860 a year
- Weekend availability
- Customer service
- Employee assistance programme
- Employee discount
Quick apply
9d
Assistant Manager, Consumer Operations
Michael Kors —London
- £47,000 - £63,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
Store Assistant - 12 Hours - Sweaty Betty London, England Harrods, London
Wolverine Worldwide —London
- 12 hour shift
- Communication skills
- Retail sales
- Flexible schedule
- Referral programme
Front of House Receptionist
Inspired —London
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
12d
Assistant Head Baker
Authentique Boulangerie —London
- £40,000 - £45,000 a year
- Full-time
- Bar
- Cooking
- Bakery
- Store discount
- Annual leave
Quick apply
Executive Assistant to CEO
Fim Limited —London
- Up to £40,000 a year
- Full-time
- Hybrid work
- Organisational skills
- Communication skills
- Employee assistance programme
- Life insurance
Quick apply
Assistant Head Sommelier
Murano —London
- £49,003 a year
- Full-time
- Management
- Administrative experience
- Restaurant
- Annual leave
- Employee assistance programme
Quick apply
Group Finance Assistant
Eclipse Hotels Group —London
- £28,000 - £30,000 a year
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Excel
- Employee assistance programme
- Employee discount
Quick apply
13d
AML Assistant
Chang Hwa Commercial Bank —London
- £2,500 - £2,900 a month
- Full-time
- English
- Accounting
- Communication skills
Quick apply
10d

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assistant head of year jobs near london, eng

EA to the COO

Wellcome Trust -
London

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Job details

Permanent
£47,040 - £58,800 a year
12 days ago

Qualifications

Oracle
Project coordination
Microsoft Office
IT
Communication skills
Time management

Full job description

Salary: £47,040 - £58,800 p.a

Closing date: 15 July 2026

Contract type: Permanent

Interview dates: 1st stage (w/c 20 July 2026), 2nd stage (w/c 27 July)

Wellcome is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships.

We plan to spend £16bn over the next ten years, funding new discoveries in life, health and wellbeing and taking on three global health challenges: mental health, infectious disease and climate and health.

We are looking for an Executive Assistant who will provide support to Maggy Chan, our Chief Operating Officer (COO).

Where in Wellcome will I be working?

You will help the COO to deliver the mission by ensuring her time is optimised and prioritised for the benefit of Wellcome.

What will I be doing?

This is an exciting opportunity for an experienced Executive Assistant to play a key role in supporting the COO and the broader Operations team in delivering on Wellcome’s inspiring mission. Your primary focus will be using your judgement to proactively anticipate challenges, adjusting schedules, managing stakeholders and working with internal teams and external stakeholders effectively to ensure delivery to deadlines. The role is essential to the smooth running of the COO’s office, being the central point of contact for the team and working closely with the Head of Executive Office, ensuring access to the COO as required.

As an Executive Assistant you will:

Provide comprehensive executive and departmental administrative support to the COO, proactively resolving operational issues and coordinating effectively with the CEO Office, Executive Director offices, and key teams across the organisation.
Manage the COO’s complex diary and scheduling, using sound judgement to coordinate meetings, resolve conflicts, and adapt calendars dynamically to changing priorities.
Prepare and coordinate high-quality agendas, briefing materials, presentations, and meeting documentation, ensuring the COO was effectively supported for internal and external engagements through timely collaboration with stakeholders across the organisation.
Coordinate internal, external, and department-wide meetings and events, managing agendas, documentation, and minutes while collaborating across teams to ensure effective planning and delivery of key organisational initiatives.
Manage complex domestic and international travel arrangements for the COO, producing detailed itineraries and coordinating tailored briefing packs to support effective engagement during business trips.
Ensure compliance with organisational policies and procedures, maintain departmental business continuity plans, and promote adherence to governance, expenses, hospitality, and compliance requirements.
Support departmental budget management by monitoring expenditure, reviewing financial reports, and processing expenses and invoices in line with organisational policies and procedures.
Manage departmental office operations and facilities, coordinating workspace moves, procurement of furniture and supplies, and liaising with facilities teams to maintain an efficient working environment.

Is this job for me?

You will enjoy this role if you thrive in a fast-paced environment, enjoy supporting senior leaders, and excel at managing complex priorities. You are highly organised, proactive, and skilled at coordinating meetings, travel, communications, and operations while building strong relationships across an organisation and ensuring everything runs smoothly.

Minimum Criteria:

Executive Assistant/Office Management experience, supporting stakeholders at a senior level.
Advanced IT Skills – excellent working knowledge of Microsoft Office software, expenses software (e.g. Oracle), CRM (e.g. Salesforce).
Manage calendars effectively while demonstrating strong written and verbal communication, organisation, planning, and the ability to prioritise multiple tasks.
Excellent time management, and project coordination skills to ensure efficient scheduling and delivery of work.

You can read more about the benefits we offer our employees on our website

Our Hybrid Way of Working

We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. We are currently working 3 days per week (Tuesday, Wednesday and Thursday) from our Euston Road offices (as part of our hybrid Ways of Working) with the remaining 2 days working either remotely or in the office.

Diversity and Inclusion is at the heart of everything we do

Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition.

Please visit our website for more information on adjustments and accessibility, or contact us at [email protected]

#LI-BC1

#LI-Hybrid

Apply Now

Refine Your Search

assistant head of year jobs in london, eng

EA to the COO

Executive Assistant to CEO Co-founder

Assistant Head of Reservations

Marketing Assistant

Head of Office, Chamber and Participation Team

Executive Assistant

Receptionist/ Administrative Assistant

Head of Capital Programmes

Customer Support Assistant - Part Time

Head of Knowledge Management

Head of Recruitment and Retention

Customer Support Assistant

Assistant Manager, Consumer Operations

Store Assistant - 12 Hours - Sweaty Betty London, England Harrods, London

Front of House Receptionist

Assistant Head Baker

Executive Assistant to CEO

Assistant Head Sommelier

Group Finance Assistant

AML Assistant

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