Experienced recruitment Work, Jobs in London, Eng (with Salaries)

EA to the COO
Wellcome Trust —London
- £47,040 - £58,800 a year
- Oracle
- Microsoft Office
- IT
4d
Head of Learning & Development
Searchlight Ventures —Westminster
- £60,000 - £70,000 a year
- Full-time
- Leadership
- Employee assistance programme
- Employee discount
Quick apply
11d
Head of Learning & Development
Searchlight Ventures Ltd —London
- £60,000 - £70,000 a year
- Full-time
- Leadership
- Employee assistance programme
- Employee discount
11d
Treatment Coordinator
Invisiblebraces4u —Mottingham
- £300 - £450 a day
- Sales
- Free parking
Quick apply
9d
Legal Assistant
Royal Borough of Greenwich —London
- £40,182 - £42,060 a year
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
- Annual leave
3d
Executive Assistant
doris Talent LTD —Canary Wharf
- £17 - £25 an hour
- Temporary
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
11d
Senior Immigration Compliance Officer
University College London —London
- £43,981 - £52,586 a year
- Full-time
- Analysis skills
- Continuous improvement
- Annual leave
- Employee assistance programme
10d
Fundraising Operations Lead
Scope —London
- £50,133 a year
- Full-time
- Hybrid work
- Customer service
- Leadership
- Work from home
- Employee discount
3d
Admin Team Manager (Mental Healthcare)
London Psychiatry Clinic —London
- £45,000 - £48,000 a year
- Full-time
- Hybrid work
- Management
- Administrative experience
- Supervising experience
- Work from home
- Sick pay
Quick apply
Best Start Inclusion Lead
Newham Council —London
- £45,750 - £49,056 a year
- Full-time
- Working with children
- Leadership
- Communication skills
6d
Recruitment Associate | Talent Acquisition | Core Operations
FTI Consulting —London
- Full-time
- Spanish
- Microsoft Office
- Organisational skills
Business Associate
Kyriba —London
- £40,300 - £51,100 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Master's degree
Recruitment Consultant
GMS International Resources —Beckenham
- £30,000 - £35,000 a year
- Full-time
- Sales
- Business development
- Bachelor's degree
- Annual leave
- Gym membership
Quick apply
10d
MLRO / Compliance Officer (FTC)
Global Exchange Currency Exchange —Hounslow
- £65,000 a year
- Temporary
- English
- Microsoft Office
- Analysis skills
- Employee discount
- Bereavement leave
Quick apply
13d
HR Assistant
The Shipowners Club —London
- Microsoft Word
- Microsoft Excel
- Microsoft Office
12d
SEND Information, Advice and Support Advisor
Southwark Council —London
- £42,912 - £49,155 a year
- Full-time
- Hybrid work
- School
- Annual leave
- Employee assistance programme
13d
International Projects Coordinator
University of the Arts London —London
- £40,199 - £49,072 a year
- Full-time
- School
5d
Supported Housing Officer
Places for People —London
- £35,000 a year
- IT
- Communication skills
- Annual leave
- Employee discount
Human Resources Manager
HG Walter —London
- £55,000 - £64,000 a year
- Full-time
- Management
- Supervising experience
- Human resources
- Employee discount
Quick apply
13d
Franchise Business Development Manager
FOODHUB —London
- £40,000 - £50,000 a year
- Full-time
- Hospitality
- Management
- Sales
Quick apply
11d

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EA to the COO

Wellcome Trust -
London

Apply Now

Job details

Permanent
£47,040 - £58,800 a year
4 days ago

Qualifications

Oracle
Project coordination
Microsoft Office
IT
Communication skills
Time management

Full job description

Salary: £47,040 - £58,800 p.a

Closing date: 15 July 2026

Contract type: Permanent

Interview dates: 1st stage (w/c 20 July 2026), 2nd stage (w/c 27 July)

Wellcome is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships.

We plan to spend £16bn over the next ten years, funding new discoveries in life, health and wellbeing and taking on three global health challenges: mental health, infectious disease and climate and health.

We are looking for an Executive Assistant who will provide support to Maggy Chan, our Chief Operating Officer (COO).

Where in Wellcome will I be working?

You will help the COO to deliver the mission by ensuring her time is optimised and prioritised for the benefit of Wellcome.

What will I be doing?

This is an exciting opportunity for an experienced Executive Assistant to play a key role in supporting the COO and the broader Operations team in delivering on Wellcome’s inspiring mission. Your primary focus will be using your judgement to proactively anticipate challenges, adjusting schedules, managing stakeholders and working with internal teams and external stakeholders effectively to ensure delivery to deadlines. The role is essential to the smooth running of the COO’s office, being the central point of contact for the team and working closely with the Head of Executive Office, ensuring access to the COO as required.

As an Executive Assistant you will:

Provide comprehensive executive and departmental administrative support to the COO, proactively resolving operational issues and coordinating effectively with the CEO Office, Executive Director offices, and key teams across the organisation.
Manage the COO’s complex diary and scheduling, using sound judgement to coordinate meetings, resolve conflicts, and adapt calendars dynamically to changing priorities.
Prepare and coordinate high-quality agendas, briefing materials, presentations, and meeting documentation, ensuring the COO was effectively supported for internal and external engagements through timely collaboration with stakeholders across the organisation.
Coordinate internal, external, and department-wide meetings and events, managing agendas, documentation, and minutes while collaborating across teams to ensure effective planning and delivery of key organisational initiatives.
Manage complex domestic and international travel arrangements for the COO, producing detailed itineraries and coordinating tailored briefing packs to support effective engagement during business trips.
Ensure compliance with organisational policies and procedures, maintain departmental business continuity plans, and promote adherence to governance, expenses, hospitality, and compliance requirements.
Support departmental budget management by monitoring expenditure, reviewing financial reports, and processing expenses and invoices in line with organisational policies and procedures.
Manage departmental office operations and facilities, coordinating workspace moves, procurement of furniture and supplies, and liaising with facilities teams to maintain an efficient working environment.

Is this job for me?

You will enjoy this role if you thrive in a fast-paced environment, enjoy supporting senior leaders, and excel at managing complex priorities. You are highly organised, proactive, and skilled at coordinating meetings, travel, communications, and operations while building strong relationships across an organisation and ensuring everything runs smoothly.

Minimum Criteria:

Executive Assistant/Office Management experience, supporting stakeholders at a senior level.
Advanced IT Skills – excellent working knowledge of Microsoft Office software, expenses software (e.g. Oracle), CRM (e.g. Salesforce).
Manage calendars effectively while demonstrating strong written and verbal communication, organisation, planning, and the ability to prioritise multiple tasks.
Excellent time management, and project coordination skills to ensure efficient scheduling and delivery of work.

You can read more about the benefits we offer our employees on our website

Our Hybrid Way of Working

We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. We are currently working 3 days per week (Tuesday, Wednesday and Thursday) from our Euston Road offices (as part of our hybrid Ways of Working) with the remaining 2 days working either remotely or in the office.

Diversity and Inclusion is at the heart of everything we do

Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition.

Please visit our website for more information on adjustments and accessibility, or contact us at [email protected]

#LI-BC1

#LI-Hybrid

Apply Now

Refine Your Search

experienced recruitment jobs in london, eng

EA to the COO

Head of Learning & Development

Head of Learning & Development

Treatment Coordinator

Legal Assistant

Executive Assistant

Senior Immigration Compliance Officer

Fundraising Operations Lead

Admin Team Manager (Mental Healthcare)

Best Start Inclusion Lead

Recruitment Associate | Talent Acquisition | Core Operations

Business Associate

Recruitment Consultant

MLRO / Compliance Officer (FTC)

HR Assistant

SEND Information, Advice and Support Advisor

International Projects Coordinator

Supported Housing Officer

Human Resources Manager

Franchise Business Development Manager

I want to receive the latest job alerts for experienced recruitment in london, eng

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