Department: UK People Team - role known internally as People Executive
Location: London, Sea Containers - hybrid 2/3 days onsite
Contract type: 12 Month Fixed Term Contract
Full Time/Part time: Full Time, 35 hours per week
We are looking for an exceptionally organised, process-driven People (HR) Administrator to join our busy Talent Team on a 12-month fixed-term contract.
This is an administrative, hands-on role focused on the day-to-day coordination of our employee lifecycle. If you're someone who takes pride in flawless execution, loves a busy to-do list, and is happiest when processes are running smoothly and data is accurate, this could be a great role for you!
This role is perfect for someone with previous experience as an Office Administrator, Recruitment Coordinator, or HR Assistant who loves the "people" side of a business. Because this is a fixed-term contract focusing on operational delivery, it is best suited to someone who enjoys mastering a process and executing it brilliantly, rather than someone looking for immediate career progression or strategic HR development.
As our HR Administrator, you will be a pivotal part of the team. You will handle everything from preparing contract amendments to ensuring our HR system (Workday) is perfectly maintained. You will also be the friendly, organised first point of contact for employee queries and coordinate our onboarding process to give new starters a seamless welcome.
Responsibilities
- Administrative Ownership: Prepare all paperwork for employee changes (probations, promotions, contract amendments, salary increases, and leaver details) accurately and in a timely manner.
- Data Management: Act as the gatekeeper for our employee data, maintaining and updating our HRIS system (Workday) to ensure 100% accuracy and compliance.
- Onboarding Coordination: Coordinate the logistics for new joiner inductions, ensuring all admin, IT requests, and paperwork are completed so their first day is a success.
- First Point of Contact: Manage the shared HR inbox, answering day-to-day queries regarding benefits, policies, and agency life with tact, empathy, and professionalism.
- Payroll & Ops Liaison: Provide accurate monthly change data to the Payroll and Front of House teams to ensure seamless execution.
- Process Efficiency: Work closely with the People Advisors to keep our templates, files, and admin processes organised and up to date.
- Strong Administrative Experience: Proven experience working in a fast-paced administrative role (e.g., Office Admin, Recruitment Administration, Operations, or HR Admin).
- Exceptional Attention to Detail: You are someone who spots the missing detail in a contract and takes pride in error-free data entry.
- Superb Organisation Skills: You love structure, know how to prioritise a busy workload, and are driven by meeting deadlines.
- Great Communication & Interpersonal Skills: You are a natural helper who enjoys interacting with people and can handle sensitive/confidential information with discretion.
- Systems Confident: Comfort using databases and systems.
- A Reliable, Hands-On Attitude: You are happy to get stuck in, work independently to get tasks done, and support a busy, collaborative team.
As a People Administrator, you are pro-active and approach every task with a can-do attitude. You take pride in your work and strive for operational excellence. You are organised, display a keen eye for detail and are solutions focused. You maintain an awareness and consideration of the wider business context in everything that you do.
We believe that every role here at Ogilvy UK should allow for development and growth. So naturally some of this role will be learning as you work, and we hope that's okay and what you want too. Please don't worry if you're missing a skill or three. It's our job to provide you with the development to elevate you to the next level. So please don't be put off applying even if you don't feel you have everything outlined.
At Ogilvy, we are a friendly, collaborative, and eclectic team united by a shared commitment to doing the best work of our lives. Beyond client work, you'll have the chance to shape our vibrant culture, join active social teams, and contribute to our industry-leading DEI initiatives.
Here is a snapshot of the benefits we offer:
- Hybrid Working:We embrace a hybrid model that blends collaborative in-office time with the flexibility to work remotely.
- Annual Leave:25 days holiday, a paid volunteering day, plus the option to buy up to 5 additional days.
- Pension:a generous matched scheme. Contribute 4% (Ogilvy pays 6%) up to a maximum contribution of 7% (Ogilvy pays 10.5%—totalling a powerful 5%).
- Healthcare & Wellbeing:BUPA Private Medical Insurance, plus discounted BUPA dental cover or financial contribution towards your physical and mental wellness.
- Employee Assistance:24/7 access to remote GPs, mental health support, physio, nutrition consultations, and confidential counselling for you and your family.
- Free 1-to-1 Coaching:Professional and personal growth coaching sessions annually.
- Life Assurance & Income Protection:Financial peace of mind for you and your loved ones.
Ogilvy champions innovation and the thoughtful application of AI. We encourage you to use AI tools to enhance your application and achieve the best possible results. During interviews, we may explore how you leverage AI, showcasing your judgment and ability to integrate these technologies effectively. Please ensure your application authentically reflects your own skills, experience, and unique contributions
Our ambition is to attract the very best diverse talent to Ogilvy, and to be the employer of choice in the UK. We want everyone to feel welcome when they join us, and once they're here, for them to want to stay with us, grow their career, and to feel they belong with us.
We are an equal opportunity employer and we're committed to creating an inclusive, welcoming environment for everyone who wants to work at Ogilvy. For us, diversity, equity and inclusion is integrated into everything that we do. We believe that for creativity to flourish, everything about how we work must have diversity at its core. Your race, colour, ethnic, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability, have no bearing on our hiring decisions, but we encourage everyone to feel free to express their true selves in an environment we are consistently striving to make as inclusive as possible.
We aim to facilitate an accessible and positive application experience for all candidates. If you require any adjustments from us to support you through the process or expect to require any adjustments to working conditions to be able to best perform in the role, please let us know. We are happy to consider all reasonable adjustments.
If you live with a disability and you would like to take advantage of our offer of a guaranteed interview under the Disability Confident Scheme, please ensure you fill out our voluntary Equal Opportunities Questionnaire when applying.
