Vetting administrator Work, Jobs in London, Eng (with Salaries)

Office Administrator - Compliance & Vetting
Metroguard Oxford Ltd —Canary Wharf
- £12.71 - £13.50 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick apply
10d
Pensions Administrator
Secret Intelligence Service —London
- £40,428 - £43,705 a year
- Part-time
- English
- Maths
- Human resources
- Annual leave
3d
Compliance Support Administrator - Apprentice
Civil Aviation Authority —London
- Up to £23,132 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Gym membership
Security Administrator
NTT Ltd —London
- Administrative experience
- Human resources
- Organisational skills
1d
Quality Administrator
UK Health Security Agency —London
- £29,613 - £30,266 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
7d
Recruitment Administrator
Prevail —London
- Hybrid work
- Analysis skills
- Human resources
- Contracts
- Employee assistance programme
- Gym membership
Quick apply
1d
Security Administrator
NTT Data UK —London
- Administrative experience
- Human resources
- Organisational skills
1d
Health & Safety Administrator
The City Of London —London
- £38,080 - £42,150 a year
- Full-time
- Microsoft Office
- Administrative experience
- SharePoint
1d
Human Resources Administrator
Baily Garner —London
- £25,000 - £30,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Flexible schedule
Quick apply
Business Support Administrator
AtkinsRéalis —London
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Communication and Information Systems Desk Officer (CIS DO)
The Council of Reserve Forces' and Cadets' Association —London
- £30,740 a year
- Full-time
- Travel
- Organisational skills
- IT
Quick apply
3d
Travel Administrator
Skanska —Middlesex
- Customer service
- Microsoft Office
- Communication skills
- Bereavement leave
13d
Pensions Administrator
MI5 - The Security Service —London
- £40,428 - £43,705 a year
- Full-time
- English
- Maths
- Presentation skills
- Annual leave
3d
Administration of Justice Case Administrator - Cambs
Cambridgeshire Constabulary —Hatfield
- £25,242 a year
- Weekend availability
- No experience needed
- Annual leave
- Employee assistance programme
8d
Administration of Justice Case Administrator - Cambs
Hertfordshire Constabulary —Hatfield
- £25,242 a year
- Weekend availability
- No experience needed
- Annual leave
- Employee assistance programme
8d
Legacy Administration Coordinator
WWF —Woking
- £31,394 a year
- Part-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
- Annual leave
7d
Administration of Justice Case Administrator - Cambs
Bedfordshire Police —Hatfield
- £25,242 a year
- Weekend availability
- No experience needed
- Annual leave
- Employee assistance programme
8d
Casual Administrator
OCS Group —London
- £12.71 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee discount
Quick apply
14d
CTBOC Administrator – Band E – CTP Border Operation Centre – Counter Terrorism Policing HQ
Metropolitan Police —London
- £33,219 - £36,228 a year
- Full-time
- Hybrid work
- English
- Project management
- Travel
20h
Admin of Justice Case Coordinator - Herts
Cambridgeshire Constabulary —Hatfield
- £28,071 a year
- Weekend availability
- Annual leave
- Employee assistance programme
8d

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vetting administrator jobs near london, eng

Office Administrator - Compliance & Vetting

Metroguard Oxford Ltd
Canary Wharf

Quick apply

Job details

Permanent | Part-time
£12.71 - £13.50 an hour
10 days ago

Qualifications

Microsoft Excel
Microsoft Outlook
CSS
SAS
Administrative experience
Human resources
SIA
Office experience

Full job description

Job Title: Office Administrator - Compliance & Vetting

Location: Canary Wharf, London (Office-based)

Working Hours: Part-Time - 20 hours per week Monday to Friday. 4 hours per day. Proposed 10-2pm but can be flexible for the right candidate.

Reporting To: Compliance & Vetting Team Leader

Role Purpose

The Office Administrator plays a key operational role in ensuring workforce screening, onboarding and ongoing staff compliance across Double Check Security Group. The primary focus of the role is to support BS7858 vetting, Right to Work checks, licence monitoring and compliance tracking to ensure the business remains audit‑ready at all times.

The role also provides a limited level of front‑of‑house and office administration support to assist with the smooth day‑to‑day running of the Canary Wharf office, ensuring a professional environment for staff and visitors.

Applicant Support & Onboarding Administration

Assist job applicants with completion of application forms, providing clear guidance on required information and documentation.
Respond to applicant queries regarding the recruitment and vetting process in a timely and professional manner.
Provide accurate onboarding information to new starters, including documentation required prior to deployment.
Support the Compliance & Vetting Team Leader with administrative aspects of onboarding, ensuring records are complete and correctly logged on systems and trackers.
Liaise with candidates, Area Managers and internal teams to ensure a smooth and compliant onboarding experience.

Vetting & Compliance Administration

Carry out daily vetting checks for security staff using the C247 system, ensuring records are accurately logged on compliance trackers.
Support BS7858:2019 vetting for all new starters, ensuring documentation is completed within agreed timeframes.
Proactively chase outstanding vetting documentation from candidates, referees and labour providers by phone and email.
Escalate compliance risks or delays to Area Managers and the Compliance & Vetting Team Leader.
Apply suspension procedures where vetting is not completed within the 12-week timeframe, ensuring correct warnings and audit trails are maintained.

Chasing & Escalation Process (BS7858)

Maintain regular, documented contact with referees and candidates during the vetting period.
Issue warning communications as deadlines approach.
Liaise with Area Managers to support final compliance completion.
Ensure all contact attempts and outcomes are fully recorded.

Labour Provider (LP) Compliance

Verify Right to Work and SIA licences for labour provider staff prior to deployment.
Chase labour providers for missing or expiring documentation
Maintain accurate LP compliance records on our systems.

Weekly Compliance Reporting & Checks

Produce regular compliance reports from our workforce management software (C247), including:

Full staff compliance
SIA licence expiries
Right to Work expiries
Student visa 20-hour checks
Send structured chase communications to Area Managers and operations teams.
Maintain up-to-date compliance trackers across all business units.

Site Audits & Customer Satisfaction Surveys

Monitor completion of Site Audits (SAs) and Customer Satisfaction Surveys (CSS) via C247.
Log scores and completion data on relevant QMS trackers.
Support audit readiness across our business units.

Training, Induction & Appraisals Support

Track inductions, appraisals and training completion on Excel trackers.
Conduct bi-monthly reviews and share completion and outstanding lists with Area Managers.

Leavers Process Management

Manage the leavers administration process, ensuring records are updated promptly and accurately.
Notify relevant internal teams of staff leavers in line with company procedures.
Ensure access, system records and compliance trackers are updated to reflect leavers.
Support compliance and audit readiness by maintaining accurate leavers records.

Office Administration & Front-of-House Support

Act as the first point of contact for the office, answering incoming phone calls and directing enquiries appropriately.
Welcome visitors, guests, and contractors to the office in a professional and friendly manner.
Ensure meeting rooms are prepared and suitable refreshments are available.
Offer refreshments and prepare hot drinks for visitors as required.
Order and manage office supplies, maintaining appropriate stock levels.
Support the general smooth running of the office and raise facilities or admin issues where required.

Skills & Experience Required

Essential

Experience in office administration, HR administration, compliance or vetting support.
Strong organisational and record-keeping skills.
Confident professional communicator, both face-to-face and by phone/email.
High attention to detail and ability to manage multiple priorities.
Competent in Microsoft Excel, Outlook and shared trackers.

Desirable

Experience in the security industry or another regulated environment.
Knowledge of BS7858 vetting, SIA licensing or Right to Work checks.
Experience supporting recruitment or onboarding processes.

Personal Attributes

Friendly, professional and approachable
Proactive and reliable
Detail-driven with strong follow-up skills

Comfortable working independently within structured processes

Pay: £12.71-£13.50 per hour

Work Location: In person

Quick apply

Refine Your Search

vetting administrator jobs in london, eng

Office Administrator - Compliance & Vetting

Pensions Administrator

Compliance Support Administrator - Apprentice

Security Administrator

Quality Administrator

Recruitment Administrator

Security Administrator

Health & Safety Administrator

Human Resources Administrator

Business Support Administrator

Communication and Information Systems Desk Officer (CIS DO)

Travel Administrator

Pensions Administrator

Administration of Justice Case Administrator - Cambs

Administration of Justice Case Administrator - Cambs

Legacy Administration Coordinator

Administration of Justice Case Administrator - Cambs

Casual Administrator

CTBOC Administrator – Band E – CTP Border Operation Centre – Counter Terrorism Policing HQ

Admin of Justice Case Coordinator - Herts

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