WHAT - Summary & Purpose of the Position
Ipsen is a global biopharmaceutical group dedicated to improving lives and health outcomes through innovative medicines in Oncology, Neuroscience and Rare Disease.
Research and development are key elements of our strategy, reflecting our commitment to improving patients’ lives and health outcomes.
In respect to Good Manufacturing Practices and as part of the Global Clinical Supply Management department (GCSM) , the Clinical Supply Chain Forecast Manager
- drive clinical supply forecasting and budgetary requirements of clinical program by providing consolidated estimates of IMPs to be produced compared to patient’s needs.
WHAT - Main Responsibilities & Technical Competencies
Clinical forecasting responsibilities
- Drive clinical supply forecasting and budgetary requirements of clinical program by providing consolidated estimates of IMPs to be produced compared to patient’s needs.
- Ensure adequate clinical forecast estimate / review is implemented for new / on-going clinical studies:
- Organize review meetings with relevant cross functional departments
- Translates into the forecasting tool the design of any new clinical study according to the study protocol as well as the recruitment projections (duration and speed of recruitment).
- Monitors closely the evolution of validated clinical study forecasts and shares them with the coordination, planning, packaging and distribution teams: analyzes deviations, decides on corrective actions, controls readjustments, reports on the progress of studies and validates milestones
- Align with clinical manufacturing team to ensure proper planning of semi-finished goods production when required.
- When clinical packaging and distribution are to be performed internally, work in tandem with clinical procurement and packaging planning manager to ensure seamless translation of the of clinical needs into production planning and take into account all the clinical studies. Main objective is on time supply to patients with no stock outs of IMP. To do so, develop, coordinate and optimize the clinical forecasts over a 3-to-12-month period
- Anticipate and assess impact on changes in clinical studies managed by the GCSM team (addition of new countries, sites, number of patients, changes in protocols, etc). Propose mitigation plans for facilitating priorisation decisions. Challenge Clinical Project Managers when relevant and consolidate the new / updated forecasts in the appropriate systems. Report on the progress of studies and validate milestones
- If needed, communicate, and follow up within CMC on the impact on the schedule to any changes observed or reported.
- IMP estimation process:
- Coordinate and lead meetings for new clinical studies (IMP kick off meeting & IMP estimation meeting) involving relevant stakeholders to ensure on time engagement of each team members.
- Ensure proper IMP risk assessment is implemented and maintained for each clinical study, including but not limited to risks linked to stock out, distribution strategies, complexity of the study.
- Transversal management responsibilities
- Coordinate with team members in a matrix environment
Continuous improvement responsibilities
- Lead change management initiatives with cross functional teams both internally and externally to Ipsen
- Quality:
- Perform its activities according to Ipsen Quality Management System
- Contribute to the performance of the site supporting the compliance of KPIs (First Time Quality, On time CAPA closed)
- Continuous improvement, QEHS and CSR:
- Contribute to continuous improvement projects within the Global Clinical Supply Management Department and/or wider Pharmaceutical Development.
- Be a promoter of continuous improvement processes and to guarantee the method,
- Respect and ensure respect for applicable good practices (GMP, GMPD, etc.) and Environmental, Health and Safety rules through the procedures in force within the establishment,
- Drive and implement actions to develop CSR within the framework of Ipsen's orientations.
QEEHS Responsibilities:
- To respect the applicable good practices (BPF, BPD, ...), the rules Energy Environment Health and Safety through the procedures in force within the establishment.
CSR Responsibilities:
- To apply and make proposals within the framework of Ipsen's guidelines for actions aimed at developing CSR.
HOW - Behavioural Competencies Required
Excellence in execution
- Approaches priority setting and setting the stage through the lens of execution
- Establishes clarity about the goals, accountabilities, timelines, and next steps; can identify/spot opportunities for real impact on patient and society
- Able to be focused and performance-driven with clear KPIs
- Plans and aligns effectively (steps, timelines etc.)
- Displays a commitment to best practice sharing and setting
- Promotes single point of accountabilities
Ensures Accountability
- Ensures single accountable referents per task/project/outcome (independent of organizational context or multi-team projects)
- Builds and anchors an environment where people have the skills and habits to ask for clarification when accountabilities are unclear
- Consults/seeks relevant stakeholder views/expertise and coaches/ensures decisions are made by consent vs. consensus
- Takes personal accountability for decisions, risk, actions, successes and failures, and fosters the same for others
- Follows through on commitment and makes sure others do the same
Communicates Effectively
- Asks open questions and digs deeper; shows care and respect for different perspectives (both verbally and non-verbally) and able to relate to other points of view
- Communicates transparently, “tells it how it is” while keeping the communication respectful
- Builds clear and crisp messages with structure and focus, uses visual communication and storytelling to make the message easy to digest and connect with the outcomes, adapted to the audience.
HOW - Knowledge & Experience
Knowledge & Experience (essential):
- Approximately 3-5 years’ experience in an equivalent job within the pharmaceutical industry with significant international exposure
- Experience managing complex investigational supplies for global clinical trials
- Experience in project management and facilitating communications in a highly matrixed environment
Knowledge & Experience (preferred):
- Experience in using advanced supply forecasting tools including advanced use of Excel
- Experience with RTSM platforms and ability to partner with external CDMOs
Education / Certifications (essential):
- Bachelor’s degree or global equivalent in pharmacy, engineering, operations and supply chain management
Education / Certifications (preferred):
- Certification in APICS, PMP, etc.
- Advanced education including MBA, Masters, PhD or global equivalent
Language(s) (essential):
Language(s) (preferred):
We are committed to creating a workplace where everyone feels heard, valued, and supported; where we embrace “The Real Us”. The value we place on different perspectives and experiences drives our commitment to inclusion and equal opportunities. When we include diverse ways of thinking, we make more thoughtful decisions and discover more innovative solutions. Together we strive to better understand the communities we serve. This means we also want to help you perform at your best when applying for a role with us. If you require any adjustments or support during the application process, please let the recruitment team know. This information will be handled with care and will not affect the outcome of your application.
