THIS IS A TERM TIME + 5 INSET DAYS POSITION
MAIN PURPOSE OF THE JOB
To support the School Business Manager in financial and administrative matters.
In tandem with our other Administrative officer, to be responsible for all office administration.
Contribute to the overall ethos, work and aims of the school.
Finance
Promote and work within the school's financial regulations and purchasing procedures.
Liaise with staff to ensure that they follow the processes as laid down in the school’s Finance Policy for all expenditure (including educational visits, visiting professionals and equipment).
Input orders and invoices on FMS ensuring VAT is correctly itemised.
Set up, collect and pursue payments for Nursery fees, school meals, Breakfast Club, school journey, and donations for trips.
Liaise with staff and parents to ensure the smooth running of the online payment system.
Administrative Responsibility
Organise school journeys for Years 5 and 6, including liaison with teachers, parents, residential centres and transport.
Liaise with Headteacher and parents regarding grants and payment plans and manage payments and correspondence through School Money.
Liaise with external providers, and collaborate with the Headteacher to create termly comprehensive timetables and programmes of extracurricular activities.
Update and maintain club timetable.
Work alongside the second Admin Officer and the LA regarding the recruitment of Nursery, Reception and in-year admission of pupils.
Liaise with Class teachers, the photography company and parents to arrange class and individual photos.
Be responsible for the collation and reporting of meal numbers to the catering department each day and keep the catering staff School Information Management System (SIMS) up to date re meals, dietary requirements, allergies.
Be the key link in the organisation of special arrangements, eg Christmas lunch and Ramadan.
Maintain accurate pupil records using SIMS.
Produce attendance reports, registers and attendance-related documentation as required.
Prepare and issue attendance certificates and related documents for parents and external agencies when requested.
Support the administration and monitoring of pupil attendance.
Coordinate the administration of the transfer processes.
Create reference templates and prepare supporting documentation.
Process and forward references and associated paperwork to secondary schools within required deadlines.
With the authority of the Head Teacher, contact parents to collect sick pupils when necessary.
Provide School Nurse with statutory lists of admissions and leavers, and other information as required from time to time.
In conjunction with the School Nurse ensure Medical Health Care Plans are up-to-date re: medical conditions, medication procedure/dosage.
Maintain lists of asthmatic pupils, medication and EpiPen users and inform parents when medication needs to be renewed.
Report incidents internally.
Handle telephone enquiries in a helpful, friendly and approachable way.
Take appropriate action on own initiative, resolve matters where possible or refer to appropriate member of staff.
Operate relevant equipment and ICT packages (eg Word, Excel, Internet, databases and Management Information Systems and the CCTV security and entry system).
Communicate messages to parents through the Teachers to Parents communication system.
Manage office supplies and general administrative resources and ensue school stock supplies are maintained across the school.
Participate in continuous professional development.
Attend staff INSET where appropriate.
Participate in performance management.
Be aware of and comply with policies and procedures relating to child protection, health and safety, security, equal opportunities, confidentiality and data protection, reporting all concerns to an appropriate person.
Support the role of other professionals.
Undertake such other duties as the Headteacher may direct.
Pay: £31,447.00-£33,372.00 per year
Work Location: In person
