Senior facilities assistant Work, Jobs in London Ec4r (with Salaries)

EA to the COO
Wellcome Trust —London
- £47,040 - £58,800 a year
- Oracle
- Microsoft Office
- IT
5d
Operations & Executive Assistant to the Managing Director
AM Facilities Management —London
- £34,000 - £40,000 a year
- Full-time
- Microsoft Excel
- Data analysis skills
- Administrative experience
- Free parking
Quick apply
13d
Senior Recreation Assistant
GLL —London
- £16.17 an hour
- Full-time
- Customer service
- Supervising experience
- Communication skills
3d
Facilities Manager - Republic London
Workman Facilities Management Limited —London
- £47,500 - £52,500 a year
- Full-time
- Microsoft Office
- First Aid Certification
- Organisational skills
- Employee assistance programme
- Life insurance
Quick apply
5d
Executive Assistant
Lidl —London
- £41,800 - £50,600 a year
- Full-time
- Hybrid work
- Organisational skills
- Communication skills
- Store discount
- Employee discount
6d
Senior Facilities Manager
JLL —London
- Microsoft Word
- AutoCAD
- Microsoft Excel
3d
Executive Assistant to the Artistic Director (Part-time)
Darbar Arts Culture Heritage Trust —London
- £38,000 - £42,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick apply
6d
Senior Facilities Manager
NAB-Jones Lang LaSalle Services —London
- Full-time
- Microsoft Word
- AutoCAD
- Microsoft Excel
Quick apply
3d
Personal Assistant / Team Assistant - 6 month FTC
Optegra —London
- £35,000 - £45,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Hotel
- Travel
- Annual leave
- Employee discount
Quick apply
3d
Assistant Building Manager
The Crown Estate —London
Facilities Team Leader
Barnet Council —London
- Weekend availability
- Hybrid work
- Oracle
- Customer service
- Supervising experience
- Annual leave
- Flexitime
11d
Senior Care Assistant
Bupa —Kensington
- £13.45 - £15.02 an hour
- Weekend availability
- Care plans
- Employee discount
- Gym membership
Quick apply
Corporate Front of House Assistant Manager
Mitie —London
- Up to £36,000 a year
- Full-time
- Microsoft Outlook
- Supervising experience
- IT
Assistant Director - Estates Strategy (Major Projects)
University College London —London
- £80,000 - £100,000 a year
- Full-time
- Analysis skills
- Leadership
- Communication skills
- Annual leave
- Employee assistance programme
12d
Senior Care Assistant - England
Hallmark Care Homes —Banstead
- £16.13 an hour
- Call to connect
- Leadership
- Employee discount
- Referral programme
Office & Executive Coordinator
Prosek Partners —London
- Hybrid work
- Microsoft Office
- Leadership
- Communication skills
- Annual leave
Quick apply
Senior Restaurant Manager
Arcade Food Hall —London
- £48,000 - £50,000 a year
- Full-time
- Hospitality
- Restaurant management
- In-person
- Referral programme
Quick apply
20h
Assistant Technologies Manager, Sequencing Scientist and Deputy Institute Safety Officer
University College London —London
- £43,981 - £52,586 a year
- Full-time
- University
- Annual leave
- Employee assistance programme
14d
Banking - Operations Assistant
Arbuthnot Latham —London
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
13d
Night Senior Supervisor
Julius Rutherfoord & Co Ltd —London
- £32,000 - £36,000 a year
- Full-time
- Spanish
- Management
- Customer service
- Health & wellbeing programme
- Employee discount
Quick apply

I want to receive the latest job alerts for senior facilities assistant in london ec4r

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

EA to the COO

Wellcome Trust -
London

Apply Now

Job details

Permanent
£47,040 - £58,800 a year
5 days ago

Qualifications

Oracle
Project coordination
Microsoft Office
IT
Communication skills
Time management

Full job description

Salary: £47,040 - £58,800 p.a

Closing date: 15 July 2026

Contract type: Permanent

Interview dates: 1st stage (w/c 20 July 2026), 2nd stage (w/c 27 July)

Wellcome is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships.

We plan to spend £16bn over the next ten years, funding new discoveries in life, health and wellbeing and taking on three global health challenges: mental health, infectious disease and climate and health.

We are looking for an Executive Assistant who will provide support to Maggy Chan, our Chief Operating Officer (COO).

Where in Wellcome will I be working?

You will help the COO to deliver the mission by ensuring her time is optimised and prioritised for the benefit of Wellcome.

What will I be doing?

This is an exciting opportunity for an experienced Executive Assistant to play a key role in supporting the COO and the broader Operations team in delivering on Wellcome’s inspiring mission. Your primary focus will be using your judgement to proactively anticipate challenges, adjusting schedules, managing stakeholders and working with internal teams and external stakeholders effectively to ensure delivery to deadlines. The role is essential to the smooth running of the COO’s office, being the central point of contact for the team and working closely with the Head of Executive Office, ensuring access to the COO as required.

As an Executive Assistant you will:

Provide comprehensive executive and departmental administrative support to the COO, proactively resolving operational issues and coordinating effectively with the CEO Office, Executive Director offices, and key teams across the organisation.
Manage the COO’s complex diary and scheduling, using sound judgement to coordinate meetings, resolve conflicts, and adapt calendars dynamically to changing priorities.
Prepare and coordinate high-quality agendas, briefing materials, presentations, and meeting documentation, ensuring the COO was effectively supported for internal and external engagements through timely collaboration with stakeholders across the organisation.
Coordinate internal, external, and department-wide meetings and events, managing agendas, documentation, and minutes while collaborating across teams to ensure effective planning and delivery of key organisational initiatives.
Manage complex domestic and international travel arrangements for the COO, producing detailed itineraries and coordinating tailored briefing packs to support effective engagement during business trips.
Ensure compliance with organisational policies and procedures, maintain departmental business continuity plans, and promote adherence to governance, expenses, hospitality, and compliance requirements.
Support departmental budget management by monitoring expenditure, reviewing financial reports, and processing expenses and invoices in line with organisational policies and procedures.
Manage departmental office operations and facilities, coordinating workspace moves, procurement of furniture and supplies, and liaising with facilities teams to maintain an efficient working environment.

Is this job for me?

You will enjoy this role if you thrive in a fast-paced environment, enjoy supporting senior leaders, and excel at managing complex priorities. You are highly organised, proactive, and skilled at coordinating meetings, travel, communications, and operations while building strong relationships across an organisation and ensuring everything runs smoothly.

Minimum Criteria:

Executive Assistant/Office Management experience, supporting stakeholders at a senior level.
Advanced IT Skills – excellent working knowledge of Microsoft Office software, expenses software (e.g. Oracle), CRM (e.g. Salesforce).
Manage calendars effectively while demonstrating strong written and verbal communication, organisation, planning, and the ability to prioritise multiple tasks.
Excellent time management, and project coordination skills to ensure efficient scheduling and delivery of work.

You can read more about the benefits we offer our employees on our website

Our Hybrid Way of Working

We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. We are currently working 3 days per week (Tuesday, Wednesday and Thursday) from our Euston Road offices (as part of our hybrid Ways of Working) with the remaining 2 days working either remotely or in the office.

Diversity and Inclusion is at the heart of everything we do

Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition.

Please visit our website for more information on adjustments and accessibility, or contact us at [email protected]

#LI-BC1

#LI-Hybrid

Apply Now

Refine Your Search

senior facilities assistant jobs in london ec4r

EA to the COO

Operations & Executive Assistant to the Managing Director

Senior Recreation Assistant

Facilities Manager - Republic London

Executive Assistant

Senior Facilities Manager

Executive Assistant to the Artistic Director (Part-time)

Senior Facilities Manager

Personal Assistant / Team Assistant - 6 month FTC

Assistant Building Manager

Facilities Team Leader

Senior Care Assistant

Corporate Front of House Assistant Manager

Assistant Director - Estates Strategy (Major Projects)

Senior Care Assistant - England

Office & Executive Coordinator

Senior Restaurant Manager

Assistant Technologies Manager, Sequencing Scientist and Deputy Institute Safety Officer

Banking - Operations Assistant

Night Senior Supervisor

I want to receive the latest job alerts for senior facilities assistant in london ec4r

Related Searches

Explore jobs in more locations

Jobseeker tools

Employer Tools

Browse

Stay Connected