Senior facilities assistant Work, Jobs in London Sw1h (with Salaries)

Operations & Executive Assistant to the Managing Director
AM Facilities Management —London
- £34,000 - £40,000 a year
- Full-time
- Microsoft Excel
- Data analysis skills
- Administrative experience
- Free parking
Quick apply
10d
EA to the COO
Wellcome Trust —London
- £47,040 - £58,800 a year
- Oracle
- Microsoft Office
- IT
2d
Facilities Manager - Republic London
Workman Facilities Management Limited —London
- £47,500 - £52,500 a year
- Full-time
- Microsoft Office
- First Aid Certification
- Organisational skills
- Employee assistance programme
- Life insurance
Quick apply
2d
Senior Facilities Manager
JLL —London
- Microsoft Word
- AutoCAD
- Microsoft Excel
3h
Personal Assistant / Team Assistant - 6 month FTC
Optegra —London
- £35,000 - £45,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Hotel
- Travel
- Annual leave
- Employee discount
Quick apply
5h
Executive Assistant to the Artistic Director (Part-time)
Darbar Arts Culture Heritage Trust —London
- £38,000 - £42,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick apply
3d
Senior Care Assistant
Bupa —Kensington
- £13.45 - £15.02 an hour
- Weekend availability
- Care plans
- Employee discount
- Gym membership
Quick apply
Executive Assistant
Lidl —London
- £41,800 - £50,600 a year
- Full-time
- Hybrid work
- Organisational skills
- Communication skills
- Store discount
- Employee discount
3d
Assistant Building Manager
The Crown Estate —London
Senior Care Assistant - England
Hallmark Care Homes —Banstead
- £16.13 an hour
- Call to connect
- Leadership
- Employee discount
- Referral programme
Facilities Team Leader
Barnet Council —London
- Weekend availability
- Hybrid work
- Oracle
- Customer service
- Supervising experience
- Annual leave
- Flexitime
8d
Senior Health Care Assistant
Oxleas NHS Foundation Trust —Orpington
- £30,630 - £32,346 a year
- Full-time
- Care plans
9d
Finance Assistant
HCA Healthcare UK —London
- Up to £30,000 a year
- Full-time
- Microsoft Excel
- Employee discount
11h
Assistant Director - Estates Strategy (Major Projects)
University College London —London
- £80,000 - £100,000 a year
- Full-time
- Analysis skills
- Leadership
- Communication skills
- Annual leave
- Employee assistance programme
9d
Night Senior Supervisor
Julius Rutherfoord & Co Ltd —London
- £32,000 - £36,000 a year
- Full-time
- Spanish
- Management
- Customer service
- Health & wellbeing programme
- Employee discount
Quick apply
Senior Care Assistant
Hallmark Care Homes —Hutton
- £14.97 an hour
- Full-time
- Leadership
- Employee discount
- Referral programme
Assistant Technologies Manager, Sequencing Scientist and Deputy Institute Safety Officer
University College London —London
- £43,981 - £52,586 a year
- Full-time
- University
- Annual leave
- Employee assistance programme
11d
Senior Attorney
TJX Europe —Watford
- Full-time
- Contracts
- Negotiation
11d
Corporate Front of House Assistant Manager
Mitie —London
- Up to £36,000 a year
- Full-time
- Microsoft Outlook
- Supervising experience
- IT
Banking - Operations Assistant
Arbuthnot Latham —London
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
10d

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Operations & Executive Assistant to the Managing Director

AM Facilities Management
London

Quick apply

Job details

Permanent | Full-time
£34,000 - £40,000 a year
10 days ago

Benefits

Free parking
On-site parking

Qualifications

Sage
Microsoft Excel
Facilities management
Data analysis skills
Xero
Administrative experience
Accounting
QuickBooks
Organisational skills
Contracts
Payroll
Pivot tables
Business management
Communication skills

Full job description

About Us

We are a growing facilities management and commercial cleaning business with annual turnover exceeding £4 million. We provide high-quality cleaning and FM services to a wide range of clients and have built our reputation on reliability, responsiveness and excellent customer service.

As the business continues to grow, we are looking for a highly capable Operations & Executive Assistant to work directly alongside the Managing Director.

This is not a traditional PA role. We are looking for someone who wants to become an integral part of the business, helping to improve processes, support operations and provide high-level administrative and commercial support.

The successful candidate will become a trusted right-hand support to the Managing Director and play an important role in the continued growth of the company.

The Role

This is a varied and hands-on position offering exposure to all aspects of running a growing business.

You will support the Managing Director whilst taking ownership of key administrative, operational and commercial processes. The role would suit someone who enjoys responsibility, solving problems and making things happen.

It is unlikely to suit candidates seeking a purely administrative, reception or diary-management role.

Key Responsibilities

Provide day-to-day support to the Managing Director
Manage and improve administrative processes across the business
Take ownership of the customer invoicing process
Produce and maintain Excel reports, trackers and management information
Monitor contracts, renewals and compliance documentation
Liaise with clients, suppliers and operational teams
Support payroll and accounts administration where required
Coordinate meetings, actions and business projects
Assist with tender submissions and client documentation
Help identify and implement improvements to systems and processes
Maintain accurate records and business documentation
Support the business with ad hoc operational and commercial projects

About You

You are organised, proactive and commercially minded.

You are comfortable working with figures, can manage multiple priorities and enjoy taking ownership of important tasks without needing constant supervision.

Essential

Excellent organisational and administrative skills
Strong Microsoft Excel skills, including reporting and data analysis
Experience managing invoicing, billing or financial administration
High attention to detail
Strong written and verbal communication skills
Ability to work independently and prioritise workload effectively
Professional, confident and trustworthy approach

Desirable

Experience within facilities management, cleaning, property services or another service-based business
Knowledge of Xero, Sage, QuickBooks or similar systems
Experience supporting senior management, directors or business owners
Understanding of contracts, compliance or operational administration

Location Requirement

This is a predominantly office-based role.

Applicants should live within a reasonable commuting distance of our office and be able to attend in person on a regular basis. Applications from candidates located significantly outside the area are unlikely to be considered.

What We Offer

Opportunity to work directly with the Managing Director
Significant responsibility and autonomy
Exposure to all areas of a growing business
Opportunity to develop into a senior operational role over time
Supportive and entrepreneurial working environment
Competitive salary and benefits package

Application Process

To be considered for this role, applicants must include brief answers to the following questions. Applications submitted without responses will not be reviewed.

What is your current postcode and estimated commute time to our office?
Please describe your experience using Excel, including any reporting, analysis, Pivot Tables, lookups or dashboards you have produced.
Have you been responsible for customer invoicing, billing administration or credit control? If so, please briefly describe your experience.
What accounting, payroll or business management software have you used?
Please give an example of a process, system or administrative procedure that you improved in a previous role and what impact it had.
What attracts you to working in a growing owner-managed business rather than a large corporate organisation?

Applications that do not answer the above questions will not be considered.

Pay: £34,000.00-£40,000.00 per year

Benefits:

Free parking
On-site parking

Ability to commute/relocate:

London SW14 8TN: reliably commute or plan to relocate before starting work (required)

Application question(s):

Please describe your experience using Excel, including any reporting, analysis, Pivot Tables, lookups or dashboards you have produced.
Please give an example of a process, system or administrative procedure that you improved in a previous role and what impact it had.
What attracts you to working in a growing owner-managed business rather than a large corporate organisation?

Experience:

Microsoft Excel: 1 year (required)
QuickBooks: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

senior facilities assistant jobs in london sw1h

Operations & Executive Assistant to the Managing Director

EA to the COO

Facilities Manager - Republic London

Senior Facilities Manager

Personal Assistant / Team Assistant - 6 month FTC

Executive Assistant to the Artistic Director (Part-time)

Senior Care Assistant

Executive Assistant

Assistant Building Manager

Senior Care Assistant - England

Facilities Team Leader

Senior Health Care Assistant

Finance Assistant

Assistant Director - Estates Strategy (Major Projects)

Night Senior Supervisor

Senior Care Assistant

Assistant Technologies Manager, Sequencing Scientist and Deputy Institute Safety Officer

Senior Attorney

Corporate Front of House Assistant Manager

Banking - Operations Assistant

I want to receive the latest job alerts for senior facilities assistant in london sw1h

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