Senior payroll coordinator Work, Jobs in Longsight, Gtm (with Salaries)

Payroll Coordinator
Chiesi Farmaceutici —Manchester
- Microsoft Excel
- Analysis skills
- Data entry
- Employee assistance programme
- Employee discount

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Payroll Coordinator

Chiesi Farmaceutici -
Manchester

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Job details

Permanent

Benefits

Private dental insurance
Company pension
Employee assistance programme
Private medical insurance
Employee discount
Flexible schedule
Sick pay

Qualifications

Microsoft Excel
ADP
Analysis skills
Data entry
Payroll
Communication skills

Full job description

Date: 26 May 2026

Department: Human Resources

Business Area: Human Resources

Job Type: Direct Employee

Contract Type: Permanent

Location: Manchester, GB

Chiesi

We have an exciting opportunity for a Payroll Coordinator to join our HR Team

At Chiesi it is our people who are at the heart of what we do and achieve. A proud family business we are a Top Employer and a Great Place to Work in the UK.

We provide an excellent benefits package, including:
competitive salary
annual performance related bonus
25 days leave plus 2 additional paid well-being days
flexible smart working (3 days in the office and 2 at home with flexible start and finish times)
group personal pension scheme with flexible contributions
private medical insurance
private dental insurance
group life assurance
employee assistance programme
salary sacrifice and employee discount schemes
annual high-performance incentive awards
enhanced maternity, paternity and adoption policies
paid carers leave
professional development opportunities
2 dedicated volunteering days per year

We are committed to an inclusive recruitment process and will provide reasonable adjustments upon request.

If this sounds like the next step in your journey, we’d love to hear from you!

Job Purpose

We are looking for a Payroll Coordinator to play a vital role in the efficient administration of payroll and employee benefits. Working closely with HR, Finance, and the external payroll provider (ADP), this role is responsible for processing payroll with ADP, administering employee benefits (including benefits in kind), maintaining accurate employee records, and managing invoicing activities. The position ensures that payroll, benefits, and financial processes are delivered accurately, compliantly, and on time, contributing to smooth organisational operations and a positive employee experience.

Key Responsibilities

Payroll Administration

Act as the primary point of contact for the outsourced payroll provider (ADP), coordinating all payroll related activities and processing.
Liaise with ADP to maintain and update employee records, including starters, leavers, contractual changes, salary reviews, bonuses, and other ad hoc or non-standard payments.
Update an internal payroll checklist to track all monthly payroll changes, working with internal stakeholders to ensure all payments are included and accurate
Independently calculate and perform detailed validation of all payroll outputs, including thorough checks of payslips and payments processed by ADP, ensuring accuracy and compliance with company policies.
Investigate, analyse, and resolve payroll discrepancies by liaising effectively with ADP and internal stakeholders.
Review and reconcile final payroll data reports in partnership with ADP ahead of final sign-off and monthly submission deadlines.
Prepare payroll sign off presentation reports for the Senior Director and Finance Manager, highlighting monthly variations
Send the BAC’s file report to Finance by the required deadline and support any financial reconciliations
Support internal and external audits by providing accurate payroll documentation, reports, and audit trails.
Conduct regular data audits between the HR system (C-People) and ADP to ensure accurate and complete data flow
Record, monitor, and maintain absence data to ensure correct payroll processing.
Track occupational sick pay levels, produce monthly absence reports, and proactively escalate trigger points to HR Business Partners
Prepare and submit the monthly pension contribution file to Aviva, ensuring accuracy and delivery in line with payroll deadlines.
General payroll administration, including ad-hoc reporting, maintaining the payroll inbox, answering queries and preparing maternity schedules

Fleet & Company Benefit Administration

Maintain and manage accurate company fleet records, ensuring timely and precise submission of monthly vehicle data to ADP to support payroll and benefit reporting
Calculate all car and company benefits Benefit-in-Kind (BIK) data and ensure it is accurately reflected in payroll.
Maintain accurate employee records all benefits platforms including new enrolments, changes, and terminations
Upload and reconcile benefits data, including pensions and other schemes
Act as a point of contact for benefits-related queries
Maintain the Reward and Recognition system with updates to starters, leavers and manage the perk budget allocations
Assist HRBP with annual benefits window activities and system updates

Invoice Processing

Process HR related invoices in SAP ensuring correct coding, cost allocation, and timely purchase order creation
Track outstanding invoices and follow up with suppliers, managers, or Finance as to resolve issues.
Support Finance with reconciliations and provide necessary documentation and reports

Education and Experience

Proven experience in payroll processing
Ability to work independently and manage payroll deadlines
Strong analytical and problem solving abilities
Demonstrates the ability to manage competing priorities and meet tight payroll deadlines, ensuring timely and accurate payroll delivery.
Strong attention to detail and high accuracy in data entry.
Excellent communication and interpersonal skills.
Proven ability to handle confidential information with discretion.
Working knowledge of Microsoft Excel
Ability to manage multiple tasks and meet deadlines
Experience using third party payroll provider (ADP) and/or SAP system is highly desirable.

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