Maintenance administrator Work, Jobs in Lostock, Gtm (with Salaries)

Legal Receptionist and Facilities manager - Part-time
Clarity Solicitors —Stockport
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
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17h

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Legal Receptionist and Facilities manager - Part-time
Clarity Solicitors —Stockport
Answer and direct incoming telephone calls in a professional and friendly manner, taking detailed telephone messages where appropriate.
Quick apply
17h
Facilities and FOH Receptionist - Labcorp
Emcor —Harrogate
To project a professional and positive image at all times, to both internal and external customers. Answering phone calls in an efficient and professional…
£13.45 an hour
Quick apply

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Legal Receptionist and Facilities manager - Part-time

Clarity Solicitors
Stockport

Quick apply

Job details

Part-time
17 hours ago

Qualifications

Customer service
Facilities management
Microsoft Office
Administrative experience
Supervising experience
Organisational skills
Front desk
Phone etiquette
Communication skills
Office experience

Full job description

We are seeking a highly organised, professional and proactive receptionist to provide exceptional front of house support whilst overseeing day-to-day management of office facilities. This role is office based and you will be responsible for creating a welcoming client experience, supporting legal professionals with administrative tasks and ensuring the office operates efficiently and effectively.

Key Responsibilities

Reception & Client duties

Serve as the first point of contact for clients and visitors, ensuring a professional and positive experience
Answer and direct incoming telephone calls in a professional and friendly manner, taking detailed telephone messages where appropriate
Schedule appointments, meetings and conference room bookings with use of the company's shared calendar
Manage incoming and outgoing post and deliveries
Assist with client onboarding and document collection as required

Legal Administrative Support

Provide Administrative support to solicitors, paralegals and staff
Prepare and distribute legal correspondence and documents
Maintain electronic filing systems in accordance with confidentiality requirements
Assist with document management, scanning, copying and archiving
Support meeting preparation, including scheduling and greeting clients/third parties in a professional manner
Ensuring compliance with firm policies relating to confidentiality and data protection

Facilities Management

Oversee the daily operation and maintenance of office facilities
Coordinate maintentance, repairs, services and maintain service provider relationships
Act as the primary liaison for external service providers
Manage office supplies, equipment, furniture and inventory
Ensure compliance with health, safety, security and workplace regulations
Coordinate workspace allocations/moves and meeting room setups
Support business continutiy planning and acitivities

Office Operations

Identify opportunities to improve office efficiency and workplace experience
Support employee onboarding by arranging workspace setup, equipment and office access
Assist with internal events, training sessions and firm functions
Monitor and maintain security access systems and visitor records

Qualifications & Experience

Required

Previous experience in a receptionist, office administration, facilities management or support role
Strong organisational and multi tasking skills
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite and office management systems
Ability to handle confidential information with discretion and professionalism
Strong customer service and interpersonal skills

Preferred

Experience of working within a professional services environment

Key Competencies

Professionalism and client focus
Attention to detail
Time management and prioritisation
Problem solving and initiative
Relationship management
Adaptability and flexibility
Confidentiality and integrity

Work Location: In person

Quick apply

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Legal Receptionist and Facilities manager - Part-time

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