Executive support officer Work, Jobs in Loudwater, Bkm (with Salaries)

EA to the COO
Wellcome Trust —London
- £47,040 - £58,800 a year
- Oracle
- Microsoft Office
- IT
4d
Projects Officer
Warfield Parish Council —Bracknell
- £35,412 - £39,152 a year
- Part-time
- Hybrid work
- Communication skills
- Free parking
- Sick pay
Quick apply
7d
Fraud Officer - London
Department for Work and Pensions —Barnet
- £37,016 a year
- Overtime
- Hybrid work
- Presentation skills
- Travel
- Leadership
- Annual leave
- Employee assistance programme
11d
Manager for Office of the Vice-Chancellor
Buckinghamshire New University —High Wycombe
- £38,784 - £43,482 a year
- Weekend availability
- Hybrid work
- Presentation skills
- Travel
- Organisational skills
- Employee discount
4d
SLT Support
Metropolitan Police —Westminster
- £40,519 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
M&E Manager (12m FTC)
SettleParadigm —High Wycombe
- £64,790 a year
- Full-time
- Hybrid work
- Team management
- IT
- Leadership
- Free parking
Quick apply
4d
Head of Service Desks - Reading, UK
ESP Global Services Limited —Reading
- £70,000 - £75,000 a year
- IT
- AI
- Leadership
Quick apply
Governance Support Officer
Close Brothers —South West London
- Full-time
- Hybrid work
- Microsoft Excel
- Time management
2d
Fundraising Manager
Administration —London
- £65,000 - £70,000 a year
- Full-time
- Hybrid work
- CRM software
- Project management
- Communication skills
- Annual leave
6d
Digital Content Coordinator
Middlesex University London —Hendon
- £33,125 a year
- University
5d
Chief Operating Officer
Chiltern Learning Trust —Luton
- £115,000 - £135,000 a year
11d
People Operations Manager
QinetiQ —Farnborough
- Full-time
- PMP
- Analysis skills
- Project management
- Employee discount
Active Forests Coordinator
Forestry Commission —Aston Clinton
- £30,105 a year
- Full-time
- Social media management
- Customer service
- Microsoft Office
Fraud Officer - St Albans
Department for Work and Pensions —St Albans
- £32,137 - £37,016 a year
- Overtime
- Hybrid work
- Presentation skills
- Travel
- Leadership
- Annual leave
- Employee assistance programme
11d
Parliamentary Officer
Home Office —Westminster
- £36,110 - £37,193 a year
- Full-time
- Presentation skills
- Travel
- Organisational skills
- Annual leave
Commercial and Strategic Growth Director
Stayinfront EMEA —High Wycombe
- Communication skills
Quick apply
Global Head of Operations
FACEGYM —London
- Full-time
- Management
- Analysis skills
- Leadership
11d
PA & Office Manager - Corporate Communications Agency
Black Sun Ltd —London
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Employee assistance programme
Quick apply
6d
Chief Information Officer
Infovista —Guildford
- Presentation skills
Portfolio Planning & Resourcing Lead - Band B - Change - Counter Terrorism Policing HQ
Metropolitan Police —West Brompton
- £62,310 a year
- Full-time
- Hybrid work
- Microsoft Excel
- English
- Project management
14d

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EA to the COO

Wellcome Trust -
London

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Job details

Permanent
£47,040 - £58,800 a year
4 days ago

Qualifications

Oracle
Project coordination
Microsoft Office
IT
Communication skills
Time management

Full job description

Salary: £47,040 - £58,800 p.a

Closing date: 15 July 2026

Contract type: Permanent

Interview dates: 1st stage (w/c 20 July 2026), 2nd stage (w/c 27 July)

Wellcome is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships.

We plan to spend £16bn over the next ten years, funding new discoveries in life, health and wellbeing and taking on three global health challenges: mental health, infectious disease and climate and health.

We are looking for an Executive Assistant who will provide support to Maggy Chan, our Chief Operating Officer (COO).

Where in Wellcome will I be working?

You will help the COO to deliver the mission by ensuring her time is optimised and prioritised for the benefit of Wellcome.

What will I be doing?

This is an exciting opportunity for an experienced Executive Assistant to play a key role in supporting the COO and the broader Operations team in delivering on Wellcome’s inspiring mission. Your primary focus will be using your judgement to proactively anticipate challenges, adjusting schedules, managing stakeholders and working with internal teams and external stakeholders effectively to ensure delivery to deadlines. The role is essential to the smooth running of the COO’s office, being the central point of contact for the team and working closely with the Head of Executive Office, ensuring access to the COO as required.

As an Executive Assistant you will:

Provide comprehensive executive and departmental administrative support to the COO, proactively resolving operational issues and coordinating effectively with the CEO Office, Executive Director offices, and key teams across the organisation.
Manage the COO’s complex diary and scheduling, using sound judgement to coordinate meetings, resolve conflicts, and adapt calendars dynamically to changing priorities.
Prepare and coordinate high-quality agendas, briefing materials, presentations, and meeting documentation, ensuring the COO was effectively supported for internal and external engagements through timely collaboration with stakeholders across the organisation.
Coordinate internal, external, and department-wide meetings and events, managing agendas, documentation, and minutes while collaborating across teams to ensure effective planning and delivery of key organisational initiatives.
Manage complex domestic and international travel arrangements for the COO, producing detailed itineraries and coordinating tailored briefing packs to support effective engagement during business trips.
Ensure compliance with organisational policies and procedures, maintain departmental business continuity plans, and promote adherence to governance, expenses, hospitality, and compliance requirements.
Support departmental budget management by monitoring expenditure, reviewing financial reports, and processing expenses and invoices in line with organisational policies and procedures.
Manage departmental office operations and facilities, coordinating workspace moves, procurement of furniture and supplies, and liaising with facilities teams to maintain an efficient working environment.

Is this job for me?

You will enjoy this role if you thrive in a fast-paced environment, enjoy supporting senior leaders, and excel at managing complex priorities. You are highly organised, proactive, and skilled at coordinating meetings, travel, communications, and operations while building strong relationships across an organisation and ensuring everything runs smoothly.

Minimum Criteria:

Executive Assistant/Office Management experience, supporting stakeholders at a senior level.
Advanced IT Skills – excellent working knowledge of Microsoft Office software, expenses software (e.g. Oracle), CRM (e.g. Salesforce).
Manage calendars effectively while demonstrating strong written and verbal communication, organisation, planning, and the ability to prioritise multiple tasks.
Excellent time management, and project coordination skills to ensure efficient scheduling and delivery of work.

You can read more about the benefits we offer our employees on our website

Our Hybrid Way of Working

We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. We are currently working 3 days per week (Tuesday, Wednesday and Thursday) from our Euston Road offices (as part of our hybrid Ways of Working) with the remaining 2 days working either remotely or in the office.

Diversity and Inclusion is at the heart of everything we do

Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition.

Please visit our website for more information on adjustments and accessibility, or contact us at [email protected]

#LI-BC1

#LI-Hybrid

Apply Now

Refine Your Search

executive support officer jobs in loudwater, bkm

EA to the COO

Projects Officer

Fraud Officer - London

Manager for Office of the Vice-Chancellor

SLT Support

M&E Manager (12m FTC)

Head of Service Desks - Reading, UK

Governance Support Officer

Fundraising Manager

Digital Content Coordinator

Chief Operating Officer

People Operations Manager

Active Forests Coordinator

Fraud Officer - St Albans

Parliamentary Officer

Commercial and Strategic Growth Director

Global Head of Operations

PA & Office Manager - Corporate Communications Agency

Chief Information Officer

Portfolio Planning & Resourcing Lead - Band B - Change - Counter Terrorism Policing HQ

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