Job Summary
Join our team in a dynamic role where you'll play a key part in keeping our supply chain running smoothly and efficiently. As a Purchasing and Logistics Coordinator, you will be responsible for planning, coordinating, and monitoring the movement of inbound and outbound goods, ensuring deliveries are completed on time, within budget, and in compliance with all relevant requirements.
Working at the heart of our operations, you'll collaborate closely with internal teams, suppliers, and transport partners to deliver seamless end-to-end logistics solutions. You'll also provide valuable support to our Purchasing team, assisting with day-to-day enquiries and helping to maintain strong supplier relationships.
This is an excellent opportunity for a highly organised and proactive individual who enjoys problem-solving, working with a variety of stakeholders, and contributing to the success of a fast-paced business environment. You'll have the chance to make a real impact while developing your skills across both logistics and procurement functions.
The position is paid and suitable for individuals with a strong background in supply chain management and logistics.
Purchasing Duties
- Process new purchase orders in a timely and effect manner.
- Purchase invoicing, stock / inbound transport.
- Support in monitoring stock levels according to defined seasonalised safety levels with sales forecasting, to ensure that core products never drop under the minimum defined level and order fulfilment is a minimum of 98%.
- Ensure all goods are received and invoiced correctly, accurately and on time, supporting month end requirements.
- Obtain POD's / ETA's from hauliers and relay, communicate efficiently and effectively internally.
- File and process claims for lost or damaged goods in with hauliers and report accordingly.
- Liaise with the sales office department daily to ensure that all collective orders / demand is understood and planned / fulfilled, and lead times are communicated back to ensure co-ordination for the customer can be achieved with a focus on OTIF / as required.
- Participate in the weekly stock checks with the Purchasing Manager / Warehouse Manager to ensure demand is fulfilled and space available to accommodate.
- Be the go-to person for indirect / direct procurement, relating to sales ops for the day-to-day needs of the business.
- Maintain both the BUK stock delivery & Ireland delivery schedules to ensure all parties are aware of deliveries.
- Ensure all customs protocols are followed regarding submissions and proof from suppliers and 3rd party broker for clearance into the UK & EU.
Logistics Duties
- Coordinate and manage inbound and outbound shipments across domestic and/or international locations.
- Liaise with freight forwarders, carriers, couriers, and customs brokers to ensure seamless logistics execution.
- Plan and monitor hauliers to optimise cost, delivery performance and service quality.
- Coordinate, review and maintain documentation including invoices, packing lists, proof of delivery, customs paperwork and any addition required documentation.
- Track shipments in transit, proactively identify delays or disruptions and implement corrective actions.
- Coordinate with customs to resolve delayed or problematic deliveries.
- Ensure compliance with Company policies and relevant regulatory requirements (eg., customs / tax).
- Maintain accurate logistics records in ERP or transportation management systems.
- Communicate shipment status, issues and resolutions clearly to identify stakeholders.
- Be the link between Procurement, sales and warehousing to resolve logistic-related issues such as delivery discrepancies, damages, shortages or returns. Inclusive of the claims process.
- Weekly / monthly delivery performance reporting.
- Cross referencing of invoiced logistics costs against quoted value / agreed rates, and assist the finance department with monthly statement reconciliation.
Qualifications / Experience
- A minimum of 2 years buying and purchasing experience in a relatable industry.
- Experience using Microsoft Office packages and an advanced understanding of Excel to manipulate data into information to make informed decisions and support the business needs / share rational.
- Interpersonal skills – the ability to work well in a team and independently completing work correctly to agreed briefs and time frames, whilst ensuring that all aspects of the customer order is communicated and fulfilled efficiently in full and on time with operations.
- Experienced with a good understanding of a buyer’s role in a fast-paced environment, managing and prioritizing workloads, planning accordingly and reporting as required.
- Excellent verbal and written communication skills whilst being creative and innovative using initiative to aid required business enhancements.
- Working collaboratively with other departments ensuring all orders are always fulfilled and completed to a high standard with a focus on service to the customer enhancing the Baumit proposition.
- Good time keeping and able to work under pressure accurately to deadlines.
- Flexible and enthusiastic approach to work.
Pay: £25,000.00-£26,500.00 per year
Benefits:
- Cycle to work scheme
- Employee discount
- Free parking
- On-site parking
Experience:
- Purchasing: 2 years (preferred)
- Logistics: 2 years (preferred)
Work Location: In person
