Job Advert
The Eric Wright Group has a fantastic history. From our beginnings in construction to an award winning group of companies, our reputation is built on our Chairman's founding principles of a company that must be profitable, ethical and farsighted, as a result we have people, community and social value at our heart.
This is an exciting time for Eric Wright Facilities Management. If social value and profit for a purpose is important to you, as well as working as part of a wider Group with an experienced and supportive team then this is the role for you.
OUR VALUES INTEGRITY | EXCELLENCE | RESPECT | INNOVATION
The Role
We are looking to recruit a highly motivated and experienced individual who has excellent customer service skills to support our customer service and compliance teams as a Customer Service Administrator – Reactive, Planned & Compliance reporting.
The role is essential in ensuring high standards of customer satisfaction and compliance with stringent contractual KPIs and SLAs, dedicated to the University of Lancashire contract. You will be responsible for proactively maintaining and monitoring reactive tasks and assets interfacing with the Clients CAFM as well as our own systems. Ensure adherence to planned contractual SLA’s/KPI’s and escalate any issues as appropriate – ensuring resolution to these issues. Work closely with your peer group, EWFM FM, Operations Managers, Building Consultancy, Technical and Compliance Teams to ensure compliance across the client portfolio in terms of Planned Maintenance
Importantly the post will be a strategic interface between the site-based Clients, Site teams, FM and Subcontractors.
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To maintain good service delivery to our clients in terms of reactive tasks
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To amend resourcing on reactive and scheduled tasks to align with Mobile Maintenance Technician schedules – as required
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To jeopardy manage the completion of tasks and scheduled tasks in accordance with contract / client requirements
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To ensure that all service documentation is stored correctly using the mandatory naming conventions, interfacing with the Client CAFM & Compliance systems also to replicate the same data.
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Support the Facilities Manager and clients in the retrieval of supporting evidence for planned maintenance regimes
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To escalate any non-performance issues of supply chain or internal resources in relation to completion of planned maintenance and scheduled tasks to Helpdesk Manager, as necessary
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Responsible for client reporting regarding planned maintenance as determined by the client contract
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Progress remedial works identified following planned tasks and jeopardy manage such works to ensure the contractual KPIs/SLAs are adhered to
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Provide performance management reporting on reactive work to internal and external stakeholders as required
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Proactively manage continuous reduction of aged reactive work orders
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Progress and monitor the quotation process aligned to the requirement of remedial works
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Undertake audits of planned maintenance and scheduled tasks to ensure full compliance and report any issues or concerns to the Helpdesk Manager and Facilities Manager
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Routinely inform the contract support team of any contract or financial changes
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Take responsibility for, and escalate where necessary all high-risk tasks
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Proactively manage continuous reduction of work orders and scheduled tasks
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Raise purchase orders, complete timely goods receipting and process supplier invoices, ensuring an efficient and compliant end-to-end purchase-to-pay process.
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General administrative support and other appropriate duties as directed
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Contribute to company objectives by meeting own performance objectives
About You
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Prior knowledge of technical aspects of planned maintenance tasks/regime
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An effective communicator both oral and written
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Extensive planning and organisational skills
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PC literate with good knowledge of MS applications
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Good all-round administration and time management skills
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Accuracy and attention to detail
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Comfortable in a high-pressured environment
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Have the ability to work on own initiative in an organised, methodical and self-motivated way.
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Flexible and adaptable approach to work
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Have proactive “can do” approach
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Previous experience of an integrated CAFM system ideal, but not essential, as full training will be given
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Driving licence preferable, but not essential, although willingness to travel to client site (local) is non-negotiable.
In return we offer …
Enhanced annual leave starting at 26 Days + bank holidays rising with service
Learning and development - we offer a range of learning opportunities to develop talent at all levels within our business focussing on technical competence, upskilling, compliance and governance and career development.
Pension — 6.5% employer contribution of your salary into your pension to help you save for the future
BUPA - optional scheme and can include your family to the scheme (50% contribution)
Company sick pay scheme - Up to 20 days full pay in a rolling 12 month period
Group Income Protection – 50% of your salary covered for 3 years for long term illness
Enhanced Paid Family Leave - maternity, paternity, adoption, fertility, compassion, bereavement, crisis, emergency dependants, and much more
Onsite gym – we have a gym on site at Head Office which is free to use
Company Doctor – for when you can’t get to see your own or if you have any health concerns
Virtual GP - 24/7 access for when you need to speak to a GP
EAP – Employee Assistance Programme through Health Assured, supporting you and your family with advice, guidance and counselling on a variety of areas such as health, fitness, home life, finances and much more.
Mental Health support – through the Thrive app, approved by the NHS, provides tools, to tackle, prevent and manage common stressors such as sleep, bereavement, work issues etc. Also provides relaxation, breathing and meditation techniques and measures impact.
Savings scheme – Put aside an affordable amount for a rainy day in the future
Recognition awards – awards for long service and special birthdays
A comprehensive health and wellbeing strategy focussed on physical, emotional, financial and career wellbeing
What we do
As an award-winning leader in the property and construction industry, the Eric Wright Group demonstrates a culture of excellence in civil engineering, construction, development, property and facilities management that ensures long-term relationships with our partners and clients. The companies across the Group regularly collaborate to deliver outstanding results on bespoke projects for both public and private sector clients.
Our ethos
Working at the Eric Wright Group of companies is truly special. Owned by the Eric Wright Charitable Trust, we are a commercially focused business with a social purpose, which means that after reinvestment in the business, our profit is donated to charity via the Trust. This ownership structure provides a high level of stability for the Group and supports longer-term commercial and charitable strategies.
We are extremely proud of our dedicated, passionate and friendly colleagues who live our values and work hard to make a difference in communities every day.
The Eric Wright Group is committed to safeguarding and promoting the welfare of its employees, contractors and clients and expects its people to share this commitment. Successful applicants may be required to undertake a Disclosure and Barring (DBS) check or Disclosure Scotland check and to provide proof of their right to work in the UK. We are committed to equal opportunities, inclusion and fairness across all employment opportunities and service delivery. All managers and employees are expected to promote our values to ensure our workplaces and services are inclusive and accessible.
