(1) Summary of Role
- We are seeking an experienced and detail-oriented Finance Officer to join our organisation following the retirement of our long-serving Finance Officer. This is an excellent opportunity for a finance professional who enjoys working across all aspects of transactional finance and month-end accounting processes. You will report to the Head of Finance.
- The successful candidate will play a key role in maintaining the accuracy and integrity of our financial records, supporting both daily finance operations and monthly accounting activities.
(2) About ECT Charity
- ECT Charity is one of the UK’s leading providers of community transport, safely providing almost 360,000 passenger trips for our communities each year. We operate a wide variety of services, each based on a particular local need: from minibuses for community groups to transport for children with Special Education Needs or Disability, from door-to-door services for older and disabled people to buses tackling rural social isolation – and many more.
- We’ve been providing people who struggle with mainstream transport with safe, accessible journeys since our foundation as Ealing Community Transport in 1979. Now, as ECT Charity, we operate community transport services in the London Borough of Ealing and Dorset.
- ECT Charity is an equal opportunities employer. We welcome all applicants and are happy to make reasonable adjustments during the selection process (and if a position is offered, in employment) if required.
- ECT is committed to safeguarding and promoting the welfare of children and any vulnerable person using our services. In order to meet this responsibility, we follow safer recruitment practices which are outlined in further detail in our Safeguarding Adults at Risk and Protecting People Policy.
(3) Key Responsibilities
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Purchase Ledger
- Process purchase invoices.
- Ensure invoices are sent to appropriate budget holders for authorisation.
- Post purchase invoices to QuickBooks, allocating costs to the correct classes and nominal codes.
- Prepare weekly payment runs and supporting documentation.
- Send remittance advices to suppliers.
- Set up payment runs through NatWest Bankline.
- Sales Ledger
- Liaise with operational staff to raise monthly contract invoices.
- Allocate cash receipts using remittance advice information.
- Monitor debtor balances and issue reminders for overdue invoices.
- Raise additional customer invoices throughout the year.
- Bank and Cash Management
- Maintain bank postings on a weekly basis.
- Completing monthly reconciliations.
- Manage company credit card administration, including:
- completing monthly reconciliations.
- obtaining supporting invoices from five cardholders.
- Payroll Accounting
- Post payroll journals across multiple classes and general ledger codes using reports provided by our payroll provider.
- Reconcile net pay, PAYE/NI, and pension control accounts monthly.
- Upload monthly pension contribution schedules to Scottish Widows for approximately 10 employees.
- Month-End Accounting
- Prepare and reconcile prepayments
- Reconcile accrued income accounts.
- Reconcile deferred income accounts.
- Reconcile accruals balances.
- Post depreciation journals from the fixed asset register.
- Post lease interest journals and maintain lease accounting records
This Job Description gives a summary of the tasks likely to be involved in this role and you may also be required to undertake other reasonable duties as delegated by a senior manager within the organisation or by the Board of Trustees. Specific tasks will depend on operational need and may be affected by new services, revisions to procedures, etc.
(4) Person specification
The ideal candidate will have:
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Previous experience in a Finance Officer, Bookkeeper, Accounts Assistant, or similar finance role
- Strong working knowledge of purchase and sales ledger processes.
- Experience using accounting software, preferably QuickBooks.
- Good understanding of reconciliations and month-end accounting procedures.
- Excellent attention to detail and organisational skills.
- Confidence in working independently and managing multiple priorities.
- Strong Excel skills and the ability to work with financial reports.
- Experience with online banking platforms and payroll accounting would be advantageous.
(5) Employment Particulars
This paragraph provides a brief guide on the terms of employment. If we decide to proceed with your application, you will be issued with full particulars of employment.
Employer. You will be employed by Ealing Community Transport (company no. 07211806).
Start date. As soon as possible, subject to any existing notice period.
Hours. This is a part time role of 4 days per week. We are open to discussing flexible working patterns, including the days and hours worked, to suit the successful candidate and the needs of the organisation.
Location. This is a hybrid role. The successful candidate will be able to work 2 days a week from home, and the other 2 days a week from our office at 25e Sunrise Business Park, Higher Shaftesbury Road, Blandford Forum, Dorset DT11 8ST on agreed days.
Salary: The salary will be approximately £30,000 per annum (pro rata based on 4 days per week) and will be commensurate with the successful candidate's experience. The salary will be paid monthly in arrears by direct credit transfer. The monthly salary is calculated on the basis of 12 equal months
Probationary period: The appointment will be subject to a six-month probationary period.
Notice. During the probation period, either party may terminate the employment by giving one week's notice. Following successful completion of the probation period, either party is required to give one month's notice, or such longer period as may apply under statutory minimum notice requirements.
Holiday. Holiday entitlement amounts to a total of 20 days plus Bank Holidays (pro rata). Leave must always be taken in conjunction with colleagues to ensure that adequate cover is available.
Pension. We offer NEST as the workplace pension scheme. Further details will be provided to you upon commencement of your employment. Senior staff are entitled to join the alternative Employer scheme with Scottish Widows subject to the requirements of that scheme. The Employer reserves the right to vary or withdraw this scheme.
Sick pay. ECT operates the Statutory Sick Pay Scheme (‘SSP’) during periods of properly certified sickness absence. ECT also operates an Occupational Sick Pay Scheme which provides payment in excess of the SSP rates, all such payments being at the absolute discretion of ECT and will depend on full compliance with obligations in relation to sickness reporting. Any sick pay paid will be deemed to include the SSP entitlement.
Other benefits. ECT’s benefits package includes opportunities for continuous professional learning and wellbeing support. ECT also welcomes requests for flexible working to help employees maintain a healthy work-life balance. This is an excellent opportunity for an individual to join a front-line organisation where they can make a difference, whilst enhancing their own skills.
(6) How to Apply
- We invite you to submit your application as soon as possible with the deadline for the submission of applications being 4 August 2026. Interviews are scheduled to take place at our depot in Blandford Forum.
- All applications should be submitted online via the green "Apply for this Job" button above. The process requires you to attach your CV and covering letter that should demonstrate your skills, experiences and attributes that make you suitable for the role outlined in this job description.
- You will also be asked to please include details of two referees, one of which should be your most recent employer. We will not contact your referees without notifying you first.
- Candidates will be shortlisted on the basis of their application. Those who are successful at this stage of the process will be invited to attend an interview in person. Candidates who are not short-listed will be informed accordingly.
- ECT will process the personal data that you have supplied on the Application Form in accordance with the Privacy Notice for job applicants available by clicking here.
- It is important to note that ECT will only process your personal data where it has a lawful basis for such processing.
- If desired, applicants are able to have an informal discussion with Head of Finance, Feriser Tasdelen, before applying but this is not essential. To arrange this, please email [email protected].
