Senior event coordinator Work, Jobs in Mayfair, Gtl (with Salaries)

Executive Assistant to CEO / Office Manager
Healthxchange —London
- Microsoft Powerpoint
- Microsoft Outlook
- Research
- Annual leave
- Employee discount
Casting Coordinator
Universal Extras —Iver
- £27,500 - £29,500 a year
- Overtime
- Hybrid work
- CRM software
- Computer literacy
- Computer skills
- Free parking
- Health & wellbeing programme
Quick apply
10d
Event Operations Manager - Bars
Columbia Events —London
- £37,500 a year
- Weekend availability
- Bar
- In-person
Quick apply
13d
Residence Life Coordinator, First Year Focus - NYU London
New York University —London
- Weekend availability
- Management
- University
- No degree
- Annual leave
Executive Support Team Lead - Thomson Reuters Foundation
Thomson Reuters —London
- Full-time
- Analysis skills
- Continuous improvement
- Recruiting
Event Coordinator - 12 Months Fixed Term Contract
Barclays —London
- Organisational skills
5d
Senior Facilities Coordinator
The Millennium Group —London
- £54,000 - £57,000 a year
- Full-time
- Bachelor's degree
- Front desk
- Business
Quick apply
Senior Events Executive
UK Private Capital —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Employee assistance programme
- Employee discount
Quick apply
Head of Event Operations, EMEA
PEI Group —London
- Overtime
- Leadership
- Annual leave
- Employee assistance programme
Studio Coordinator & Executive Assistant (Luxury Wig Studio)
Chrissy Bales —London
- £27,000 - £35,000 a year
- Full-time
- CRM software
- Hospitality
- Microsoft Office
Quick apply
Office Administrator
Baltrawed UK Limited —Hammersmith
- £25,500 - £29,000 a year
- Full-time
- Hospitality
- Databases
- Administrative experience
- Annual leave
- Employee assistance programme
Quick apply
22h
Program Coordinator – Global Health Policy
Center for Global Development —London
- £32,550 a year
- Full-time
- Microsoft Powerpoint
- CRM software
- Bachelor's degree
2d
MA Programmes Intern
Sotheby's Institute of Art —London
- £26,936 a year
- Full-time
- Microsoft Office
- Master's degree
- In-person
Quick apply
Events Coordinator
Vistage Worldwide —London
- Full-time
- Microsoft Powerpoint
- Writing skills
- Travel
- Annual leave
- Employee assistance programme
Quick apply
Senior Facilities Manager - Leading Workspace Brand
x+why —London
- £60,000 a year
- Part-time
- Hospitality
Production Talent Outreach
Moonbug Entertainment —London
- Leadership
Quick apply
Senior Communications Coordinator
Skidmore, Owings & Merrill —London
- Full-time
- Marketing
- Bachelor's degree
- Organisational skills
Digital Content Coordinator (20 week FTC)
The White Company —London
- Microsoft Powerpoint
- Customer service
- Communication skills
- Work from home
- Employee discount
People And Culture Coordinator
Skims —London
- Organisational skills
- Contracts
- Training & development
- Employee assistance programme
- Employee discount
Quick apply
4d
International Publicity Coordinator
A24 Films —London
- Hybrid work
- Travel
- Organisational skills
- Communication skills

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Executive Assistant to CEO / Office Manager

Healthxchange -
London

Apply Now

Job details

Permanent

Benefits

Annual leave
Company pension
Employee discount

Qualifications

Microsoft Powerpoint
Technical troubleshooting
Meeting coordination
Corporate travel itinerary planning
Microsoft Outlook
Travel arrangements
Event coordination
Facilities management
Administrative support experience
Process improvement
Microsoft Office Suite
Research
Technical support
Onboarding coordination
Organisational skills
SharePoint
Event planning assistance
Company secretarial coordination
Executive support experience
Office management
AI
Communication skills
New starter paperwork completion for onboarding

Full job description

Executive Assistant and Office Manager

Reports to: CEO

Location: London Office, 5 days a week in the office

Package: Competitive salary + annual discretionary bonus

About the Role:

We are searching for a fantastic Executive Assistant and Office Manager to join. The purpose of the role is to increase the effectiveness and productivity of the CEO and Executive Team by providing proactive, tech-savvy administrative and project support. The role combines traditional EA responsibilities with office management and a forward-thinking approach to improving business processes through technology, AI tools, and smart working practices.

About Healthxchange:

Founded in 2000, Healthxchange is the leading supplier of medical aesthetic products and services to professionals across the UK & Ireland. Healthxchange proudly partner with award-winning brands including Obagi Medical, Medik8, Jan Marini, and Jane Iredale to strategically commercialise their products in market. We currently supply over 9,000 clinics with a full range of products (Skincare, Injectables, Energy-based devices) and services (software & education) to support their 360 business needs. The company offers a dynamic environment for innovation and growth in the medical aesthetic space.

Responsibilities:

CEO & Executive Team Support

Provide day-to-day administrative and secretarial support to the CEO as the primary point of contact, and as a secondary priority to the wider Executive Team
Manage and coordinate the CEO's diary, scheduling meetings, calls, and travel with efficiency and sound judgement
Assist the Executive Team with diary management, meeting scheduling, and general coordination
Prepare briefing materials, agendas, and correspondence on behalf of the CEO
Act as a gatekeeper for the CEO's time, prioritising requests and managing competing demands
Support the CEO on confidential projects requiring discretion, including sensitive commercial, regulatory, or people matters, and provide lighter company secretarial support such as coordinating with external company secretaries and maintaining statutory registers

Executive Meeting Governance:

Own the rhythm of recurring leadership meetings (weekly Exec stand-ups, monthly leadership meetings, quarterly offsites), including managing agendas, pre-reads, follow-ups, and action tracking

Technology & Process Improvement

Identify and implement smarter ways of working, including using AI tools to improve meeting scheduling, travel booking, and other administrative workflows
Troubleshoot lower-grade IT issues in meeting rooms and shared office spaces (e.g. video conferencing setup, display connectivity, audio problems)
Research and recommend new tools or platforms that improve efficiency across the business
Lead or support ad-hoc projects as delegated by the CEO, including process improvement and operational initiatives

Travel & Events

Manage travel requests for the CEO and Executive Team, and oversee travel arrangements across the wider business, advising on cost-effective options
Support on-the-road sales staff with ad-hoc logistical issues
Assist with the planning, coordination, and delivery of key company events

Information & Documents

Maintain a central register of all key policies and corporate documents

Facilities & Office Management

Act as the London office manager, ensuring the smooth day-to-day running of the Victoria office, including supplies, cleaning, maintenance, and landlord liaison
Own the visitor experience at the London office, including room bookings, catering, greeting clients and partners, and ensuring the right technology is set up for meetings
Support Group-wide facilities management by centralising office administration and acting as the point of contact for facilities queries

People Team Support

Provide cover for the People Team Coordinator during periods of annual leave, handling onboarding and offboarding processes and preparing employment offer documentation
Support the smooth arrival of new starters in the London office, ensuring desks are ready, IT is set up, and introductions are scheduled

Requirements:

Experience working as an EA, PA, or in a similar support role, ideally within a fast-paced or tech-enabled environment
Genuinely comfortable with technology - curious about new tools, confident troubleshooting everyday IT issues, and enthusiastic about using AI and automation to improve ways of working
Strong organisational skills with excellent attention to detail and the ability to manage multiple live tasks with accuracy and initiative
Excellent verbal, written, and numerical communication skills
Sound judgement, discretion, and the ability to maintain absolute confidentiality
Proactive and resourceful - someone who anticipates needs, takes ownership of projects, and delivers without close supervision
Comfortable managing upwards and across a senior leadership team, including chasing Exec members for deliverables
A commitment to providing excellent service

IT Skills

Microsoft 365 at an intermediate to advanced level (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)
Confident using AI and emerging technologies to improve productivity, streamline administrative processes, and identify smarter ways of working, with a willingness to continuously learn and adapt to new tools.
Able to diagnose and resolve basic AV and IT issues in meeting rooms

Benefits

Company pension, annual performance bonus, 23 days holiday plus bank holidays (and increasing with service), staff discount, staff social events, access to Health Assured EA, Birthday Off Perk.

Healthxchange is committed to creating a diverse and inclusive work environment. We are proud to be an equal opportunity employer, and we welcome and encourage applications from all qualified individuals regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability status, marital status, or any other legally protected status. All employment decisions are based on merit, qualifications, and business needs.

Apply Now

Refine Your Search

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International Publicity Coordinator

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