Title: Office Manager
Reports to: Paul Dawson, Managing Director
Based at: Unit 25 Shenley Pavilions, Chalkdell Drive, Shenley Wood, Milton Keynes, MK5 6LB
Experience: 5+ years Office Management / Personal Assistant experience Job Purpose
The Office Manager role requires performing a broad range of duties relating to the efficient functioning and smooth running of the Meridian Interiors office, including administrative, financial, managerial, marketing and HR responsibilities. Many of the tasks are complex and highly confidential but others are repetitive and purely administrative, so the Office Manager must be adaptable and flexible.
Primary Duties and Responsibilities
The Office Manager supports the whole team and will be required to carry out various duties including, but not limited to:
· PA support to the Director
· Managing office utilities and mobile phone contracts
· Managing company cars and arranging renewals
· Liaising with financial service providers including bank and credit card
· Being the first point of contact for external agencies including bookkeepers, accountants, cleaners
· Keeping records and facilitating annual renewals of insurance, staff training and internal information checks
· Keeping HR personnel records up to date
· Maintaining holiday and absence records
· Liaising with recruitment companies and arranging interviews
· Organising contracts and induction programmes for new employees
· Maintaining the Asset Registers
· Ensuring company policies and procedures are up to date and adhered to
· Dealing with incoming correspondence
· Ordering stationery, uniform and marketing collateral
· Managing company website
· Managing company social media accounts
· Write project case studies and organise project photography
· Manage PPC with external agency
· Organising meetings, attending and taking action points
· Organising company social events
· Answering and fielding telephone calls, responding to general emails, filing, scanning
· Booking transport and accommodation
· Keeping all files up to date and maintained to the highest standard, with all items located in their correct sections.
· Collating annual budget information
· Liaising with both prospective and existing clients
· Ad hoc admin support to the Meridian Interiors team
Knowledge, Skills and Abilities
- Exceptional communication, negotiation, and relationship-building skills
- Fantastic attention to detail
· Positive “can do” attitude and the ability to make things happen.
· Excellent organisational and time management skills
- Ability to work alone, schedule own workload, prioritise and meet deadlines.
- Confidence and ability to deal effectively with people in all sectors including suppliers, sub-contractors, customers, and senior management.
- Reliability and discretion
- Adaptability and flexibility
- Tenacity
- Initiative and problem-solving skills.
Proficiency in the use of computers for:
Strong Microsoft skills in Excel, Word and Outlook is a key requirement.
Personal Characteristics
The Office Manager should demonstrate competence in some or all of the following:
Behave Ethically: Understand ethical behaviour and business practices and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization.
Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organisational effectiveness.
Lead:Positively influence others to achieve results that are in the best interest of the organization.
Make Decisions: Assess situations to determine the importance, urgency, and risks, and make clear decisions which are timely and in the best interests of the organisation.
Organise:Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
Plan: Determine strategies to move the organisation forward, set goals, create, and implement actions plans, and evaluate the process and results.
Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem. Working Conditions
The Office Manager will work in an office environment.
Package
Salary: £35,000 per annum (full-time equivalent), pro rata according to agreed part-time hours.
Working pattern options:
- 9:30am–2:30pm, Monday to Friday (22.5 hours per week), or
- 8.30am – 5pm, Monday to Wednesday (22.5 hours per week)
Free Parking at office
Free flu jab
Free eye test
Pay: £35,000.00 per year
Benefits:
- Company pension
- Free flu jabs
- Free parking
- On-site parking
Experience:
- Office management: 5 years (required)
Work Location: In person
