Role type
OPCC
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Contract duration
Permanent
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Contract type
Full Time
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Location
Headquarters Devizes
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Grade/scale
W7 £32,367 - £33,681
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Find out if you are eligible
Vetting | Wiltshire Police
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Risk assessed factors
Prolonged sitting / standing
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Closing date
03/08/2026, 23:55
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Job description
Do you thrive in fast-paced, dynamic environments and have a passion for providing high-level executive support? The Office of the Police and Crime Commissioner (OPCC) for Wiltshire and Swindon is seeking a highly organised and proactive Executive Assistant (EA) to support the CEO, Director of Operations and Chief Finance Officer.
This role offers a unique opportunity to work closely with the Police and Crime Commissioner (PCC), Chief Executive Officer (CEO), and senior management, playing a key role in the smooth and efficient running of the office.
The Role
As the Executive Assistant, you will be at the heart of the OPCC’s operations, providing comprehensive administrative support to the senior executive team. Your responsibilities will range from managing complex schedules, acting as a gatekeeper for high-level communications, and ensuring timely and accurate document production to facilitating meetings and handling public queries. This role requires you to be highly adaptable, able to prioritise tasks, and manage conflicting demands with ease.
Key Responsibilities
Executive Support: You will serve as the first point of contact for senior leaders, screening calls, managing enquiries, and handling sensitive communications. You will ensure efficient diary management, arrange meetings, and oversee travel logistics while maintaining a high degree of discretion.
Document Production & Research: Confident use of digital tools to produce high-quality documents, reports, presentations and briefing materials. You will also conduct research and prepare briefing documents, ensuring all information is relevant and well-organised.
Meetings & Events: Manage all aspects of meeting logistics, from preparing and distributing agendas to booking rooms and organising refreshments. You will also plan and coordinate larger events such as seminars and ceremonies, ensuring smooth execution.
Office Operations: Delivery of administrative functions, including record-keeping, filing, and responding to correspondence on behalf of the PCC. Ensure legal and compliance standards are met, particularly regarding information management and GDPR.
Public Interface: Respond to general queries from internal and external stakeholders, including members of the public, partner organisations, and other PCC offices. You will resolve issues and provide signposting or advice as needed, maintaining a high standard of customer service.
What We’re Looking For
To excel in this role, you will need to be a proactive problem-solver with excellent interpersonal skills and the ability to handle confidential information with integrity. You will have a proven track record in providing executive support in a busy and high-pressure environment.
Key Requirements
Educated to A Level standard or equivalent experience
Proven secretarial and administrative experience, ideally supporting senior management in a fast-paced setting.
Strong digital literacy, with experience of using technology to manage workflows, maintain records, and support effective communication.
Exceptional diary management and organisational skills, with the ability to prioritise and juggle multiple tasks.
Excellent written and verbal communication skills, including minute-taking and preparing reports.
High proficiency in Microsoft 365, including Outlook, Word, Excel and Teams, with the ability to use digital tools confidently and efficiently.
Strong attention to detail and the ability to work autonomously, demonstrating initiative.
A diplomatic and professional approach to managing relationships with a wide range of stakeholders.
Confidence in handling sensitive information securely, with an understanding of digital records management, GDPR and information governance.
Desirable Skills
Experience working in a politically sensitive or public sector environment.
Why Join Us?
At the Wiltshire and Swindon OPCC, we are dedicated to creating safer communities and supporting policing services that deliver positive change. As an Executive Assistant, you will be a key player in ensuring the efficient functioning of our office, while being involved in the strategic priorities that impact our region. We offer:
A varied and dynamic work environment where no two days are the same.
Opportunities for professional development and ongoing training.
A role that directly contributes to community safety and policing effectiveness.
Additional Information
This role is politically restricted under the Local Government and Housing Act 1989.
The successful candidate will require NPPV3 / SC security vetting.
Flexibility in working hours is essential, as the role may occasionally require work outside standard office hours.
Access to a vehicle is required, or the ability to make alternative arrangements to meet the demands of the role.
Application Process
If you’re an organised, detail-oriented professional with a passion for making an impact in public service, we’d love to hear from you. Please submit your CV and a cover letter outlining how your skills and experience match the requirements of this role.
Wiltshire and Swindon OPCC is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
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Important information before you commence an application
Please ensure you allow time to complete your application fully as part complete pages do not autosave and the application system only remains active on a single page for a period of 60 minutes.
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You may require the following detail to complete this application form:
National Insurance Number
Identification Detail e.g. passport
Address information
Referee information
Full employment history including dates and any qualifications you may have attained
Tattoos - you will also be requested to provide photos and describe of any visible tattoos you have
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You may require the following documents to complete this application form:
A Passport style photograph
A copy of your photo card driving licence
A downloaded DVLA summary showing full driving record
A copy of your paper driving licence counterpart (Northern Ireland only)
A copy of your British Passport or birth certificate (if a candidate does not have a passport, then they may use their birth certificate, but will need to provide a copy of a British passport once they have obtained one.)
Copies of your qualifications relating to English and Maths (only). If applying for the Degree Holder Police Constable Apprenticeship, you will need a copy of your Degree Certificate.
Clear, colour photos of any non-intimate tattoos
Formal translation from a reputable source for any foreign language or symbol tattoos
Any paperwork relating to discharged debts, CCJ, bankruptcy etc
Deed poll certificate for any name changes
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