Archivist Work, Jobs in Nether Poppleton, Nyk (with Salaries)

Legal Archivist and Completion Administrator
Cowling Swift & Kitchin Solicitors —York
- Part-time
- Microsoft Word
- Microsoft Outlook
- Customer service
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Legal Archivist and Completion Administrator
Cowling Swift & Kitchin Solicitors —York
Communication with HM Land Registry, HMRC, Welsh revenue authority, clients and other 3rd parties including solicitors and managing agents both on the telephone…
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Legal Archivist and Completion Administrator

Cowling Swift & Kitchin Solicitors
York

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Job details

Permanent | Part-time | Full-time

Qualifications

Microsoft Word
Microsoft Outlook
Customer service
Microsoft Office
Administrative experience
Analysis skills
Organisational skills
IT
Communication skills
Time management
Welsh

Full job description

Summary

As a Legal Archivist and Completion Administrator, you will be essential in managing and organizing legal documents and archives, ensuring compliance and accessibility. Reporting to the Directors, your role requires strong organizational skills and proficiency in Microsoft Office applications, including Outlook and Word. Your premium analysis skills will aid in evaluating documentation processes, while your core customer service and administrative experience will enhance collaboration within the team. Effective time management and communication skills are vital for meeting deadlines and supporting the overall efficiency of the legal operations.

Key Responsibilities:

Keeping a clear and detailed record of ALL documents in archive, their purpose and their date for destruction
Systematically destroying data in archive as per archive record and GDPR guidance
Responsible for providing an accurate and efficient post completions service to the business on a range of files, including Purchase, Remortgage, Sale and Transfers of Equity
Carry out the processing and submitting registrations and changes to HM Land Registry, conducting Stamp Duty Land Tax returns, following up on mortgage redemptions, checking and renewing searches
Administrative tasks including scanning, dealing with original documentation, archiving and discharging
Sending updated Title Registers and Title Deeds to clients, mortgage lenders and any other parties who require them
Follow and comply with set procedures and service level agreements
Ensure that clients are dealt with efficiently, professionally and politely
Communication with HM Land Registry, HMRC, Welsh revenue authority, clients and other 3rd parties including solicitors and managing agents both on the telephone, email and in written correspondence

Candidate Criteria:

The Archiving elements are physically demanding you will need to be able to carry files from our main office to our archive which is 80meters away as well as preparing sacks for destruction.
Not suitable for people suffering from claustrophobia due to the nature of the archive building
Excellent attention to detail
Ability to work quickly and maintain high levels of accuracy
Assertive, calm, friendly and a good team player
Excellent time management & organisational skills
Advanced ability to prioritise and work under pressure
Resilient and adaptable to change
Reliable and flexible
Ability to work unsupervised and use own initiative
Excellent verbal and written communication skills
Effective problem-solving skills
Proficient with IT systems and programmes i.e. MS Office, Word, Outlook and Excel

Permanent, 14 - 21 hrs per week negotiable

9.00am to 5.00pm with 1 hour unpaid lunch break

Work Location: In person

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Legal Archivist and Completion Administrator

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