Salary: £24,784.50-£25,500 per annum - Depending on Experience
Hours: 37.5 hours a week, Monday to Friday 8:30-17:00
Contract: Permanent
This is a hybrid role. The successful candidate will be expected to spend 3 days of the week at our offices in Sheffield near Norfolk Park Road with occasional travel to our head office and other sites. Two days of the week are home working
Job Summary
MHS are seeking a highly organised and numerate Administration Assistant to provide comprehensive administrative support while assisting with key accounting and operational duties. This varied role is ideal for someone who enjoys working across multiple functions, has excellent attention to detail, and is comfortable handling financial data and administrative processes.
The successful candidate will play a key role in supporting the day-to-day administration of the business, processing invoices, assisting with weekly payroll, maintaining accurate records, and undertaking stock audits at various locations. Optional involvement in product and service appraisals may also be required.
Applicants should meet the following criteria:
Essential Requirements:
· A-Level Mathematics (Grade A–E) or equivalent qualification.
· Strong numerical and analytical skills.
· Previous experience in an administrative role.
· Excellent attention to detail and high levels of accuracy.
· Competent in Microsoft Office, particularly Excel.
· Strong organisational and time management skills.
· Ability to work independently and as part of a team.
· Excellent written and verbal communication skills.
· Full UK driving licence.
· Access to own vehicle for travel between company locations.
Desirable Requirements:
· Experience using Xero accounting software.
· Experience with NHS Supply Chain
· Previous experience supporting payroll processes.
· Experience within a healthcare or healthcare-related environment.
· Working knowledge of clinical systems i.e. SystmOne or CareFlow.
· Knowledge of stock control and inventory management processes.
· Experience undertaking audits or compliance checks.
· RSA qualifications
It is understood that not all candidates will have the above desirable requirements however the presence of these would be advantageous.
Personal Attributes
The successful candidate will:
· Be reliable, trustworthy, and professional.
· Demonstrate strong problem-solving abilities.
· Have a proactive and flexible approach to work.
· Be comfortable working with confidential and sensitive information.
· Show initiative and willingness to support different areas of the business.
· Maintain a positive and customer-focused attitude.
Duties of this role include:
The below list is not exhaustive and may be adjusted to meet the needs of the business within reasonable boundaries.
Administration Duties
- Provide general administrative support across the business.
- Manage emails, correspondence, filing systems, and document control.
- Maintain accurate records and databases.
- Prepare reports, spreadsheets, and other business documentation.
- Coordinate meetings, appointments, and travel arrangements where required.
- Answer telephone and email enquiries in a professional and timely manner.
- Support operational teams with administrative tasks as needed.
Accounts Support Duties
- Manage company accounting inboxes timely.
- Process purchase and sales invoices accurately and promptly.
- Check invoices against orders, delivery notes, clock in timings and supporting documentation.
- Investigate and resolve invoice discrepancies.
- Assist with weekly payroll preparation and processing.
- Maintain financial records and data entry accuracy.
- Liaise with suppliers and customers regarding account queries.
- Assist with stock reconciliation and reporting.
Stock Audits
- Conduct routine stock audits at multiple business locations reporting stock levels accurately.
- Maintain accurate stock records and investigate discrepancies.
- Travel between sites as required.
- Ensure compliance with company procedures during stock checks.
Additional Duties
- Assist with appraisals and evaluations of products and services.
- Gather and analyse relevant information to support business improvement initiatives.
- Contribute to process reviews and quality improvement activities.
The role is subject to a satisfactory DBS check and 2 satisfactory professional references.
Travel Requirements
The role is Hybrid/Sheffield Based (S2) however involves regular travel to various company locations to undertake stock audits and operational checks. Candidates must hold a full UK driving licence and have access to their own vehicle.
Reasonable business mileage and travel expenses will be reimbursed in accordance with the company's Expenses Policy.
Job Types: Full-time, Permanent
Pay: £24,784.50-£25,500.00 per year
Benefits:
- Company pension
- On-site parking
- Private medical insurance
- Work from home
Experience:
- Administrative: 1 year (required)
- Accounts payable: 1 year (preferred)
Language:
Licence/Certification:
- Drivers License (required)
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Sheffield S9 4WG
