Administration coordinator Work, Jobs in Newcastle Upon Tyne, Eng (with Salaries)

Administration Coordinator
Clive Owen Llp —Newcastle upon Tyne
- Full-time
- Microsoft Outlook
- Administrative experience
- Data entry
- Employee discount
- Referral programme
Quick apply
Office Coordinator
ASM LTD —Hebburn
- £25,000 - £26,500 a year
- Full-time
- Writing skills
- Administrative experience
- Organisational skills
- Free parking
Quick apply
Estates Administration Coordinator
The Auckland Project —Bishop Auckland
- £30,000 a year
- Full-time
- Microsoft Powerpoint
- Customer service
- Databases
- Free parking
- Annual leave
Quick apply
7h
Customer Support & Administration Coordinator – Tendering (6 Month FTC)
Siemens —South Tyneside
- Full-time
- Hybrid work
- Microsoft Word
- Organisational skills
- Communication skills
13d

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Administration Coordinator

Clive Owen Llp -
Newcastle upon Tyne

Quick apply

Job details

Permanent | Full-time

Benefits

Company pension
Employee discount
Referral programme
Sick pay

Qualifications

Record keeping
Customer communication
Customer service call handling
Meeting coordination
Microsoft Outlook
Inbound customer enquiry call handling
UK GDPR
Administrative support experience
Filing
Internal department liaison
Scanning
Microsoft Office Suite
Administrative and business operations experience
Administrative experience
General Data Protection Regulation (GDPR)
Financial statement preparation
Data entry
Organisational skills
Front desk
Stocking
NVQ
Communication skills

Full job description

Role Summary

Reporting to the Administration Manager, the role involves providing administrative support to clients and departments to ensure a professional, consistent, and excellent administration service is provided to all stakeholders.

Main Tasks and Responsibilities

· Answer incoming calls, directing the calls as appropriate and taking and passing on messages to the relevant person if the call cannot be answered

· Meet and greet clients/visitors on arrival and deal with any queries, make refreshments for visitors, clear crockery from meeting rooms after use and wipe the tables down, take deliveries

· Provide administration support to all departments including producing letters, formatting Word documents, scanning correspondence into VC, binding documents, emailing clients, printing/posting letters to clients and portal publishing including assisting clients with portal queries

· Assist with the preparation and sending of engagement letters, chasing outstanding engagement letters, and updating the CODB

· Open, prepare, scan the incoming/outgoing post, distribute incoming post and frank outgoing post

· Assist with ordering stationery and office supplies as and when required and keeping the Finance department aware of costs

· Accept deliveries, put stock away and liaise with the relevant department as required

· Assist with the disengagement process including sending professional clearance and updating the CODB

· Arrange meetings for clients, partners and colleagues including draft accounts meetings, pre-year end meetings, book meeting rooms and order lunches where required

· Prepare and send out Year End Board minutes

· Assist with potential new clients, requesting/chasing ID, professional clearance, completing smart searches and updating the CODB

· Set up new clients on the systems, issue and chase documentation and update the CODB

· Maintain client records

· Prepare, send out and chase CS01 checklists, file no change CS01's and raise/issue CS01 invoices

· Send out draft and final accounts as required

· Submit accounts to Companies House, processing of signed accounts and uploading documents into MyWorkPapers

· Support the manager/assistant manager with contacting contractors to undertake maintenance/repairs as required

· The above list of duties is not exhaustive, and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the role

Person Specification

Essential

· Prior experience in a busy office environment or customer-facing role.

· Proven experience in general administration, data entry, and record-keeping.

· Proficiency in Microsoft Office (Word, Excel, Outlook).

· Excellent verbal and written communication skills, with a professional telephone manner.

· Strong organisational and multitasking skills with the ability to prioritise workloads.

· High attention to detail.

· Sound understanding of GDPR or data security

Desirable

· Have a Business Administration NVQ L3 or have undertaken a business administration apprenticeship or equivalent

· Experience of working in an accountancy practice in an administrative role

· Experience of using electronic filing systems

Benefits:

Company pension
Employee discount
Referral programme
Sick pay

Work Location: In person

Quick apply

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administration coordinator jobs in newcastle upon tyne, eng

Administration Coordinator

Office Coordinator

Estates Administration Coordinator

Customer Support & Administration Coordinator – Tendering (6 Month FTC)

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