Assist the Director of Football Operations & Administration with the execution of training
camps in collaboration with multiple departments (e.g., Performance, Nutrition, Analysis,
Coaching and grounds).
Manage relationships with travel providers, hotels, and transportation companies to
negotiate best rates and services.
Assist the Director of Football Operations & Administration in managing budgets, invoices,
and expenses related to team operations
Ensure all travel and logistics arrangements meet the team's needs and comply with relevant
regulations.
Stay up-to-date with changes to regulations and governing body rules.
Manage and coordinate team schedules and itineraries, including:
Training sessions
Matches (league, cup, friendlies)
Travel and downtime
Ensure accurate and timely distribution of schedules and itineraries to:
- Players
- Coaches and sporting staff
- Club management
- External stakeholders (e.g., hotels, coach companies, flight companies)
Maintain up-to-date schedules and make adjustments as needed
Be a point of contact for players and first team staff for all administrative support.
Maintain an up-to-date player and management team database, including the storage of
relevant information needed (e.g., tracking passport expiry dates, visa expiry dates,
emergency contact details, etc) to ensure smooth operation across all departments
To assist with setting up and maintaining utilities in line with player requirements, and
their ongoing needs in relation to their living arrangements (cars etc) and to manage the
release/end of contract process of closing down players accounts and living arrangements.
To support the settling of players and staff to include setting up bank accounts, arranging
car insurance etc
To support the Head of Player Care and Football Secretary with day-to-day requirements for
players and coaching staff.
To assist with departmental meetings and keep accurate records of notes and actions
To follow and enforce best practice in relation to Safeguarding policies and processes including
but not limited to reporting procedures.
To work alongside the Safeguarding Team and Designated Safeguarding Leads to ensure
safeguarding standards are met and maintained.
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V10 June 2026
