Ruby’s is a growing independent Cornish business with multiple locations, and as we continue to expand, we’re looking for someone highly organised, proactive and systems-minded to help support the day-to-day running of the business behind the scenes.
Currently, much of the operational and administrative workload is shared between the company owners, Joel and Mary. We’re now looking for someone experienced in administration and business organisation who can help bring structure, efficiency and automation into many areas of the business.
This is a varied role that would suit someone who enjoys problem solving, improving systems, streamlining processes and helping a growing business operate more efficiently.
What we’re looking for:
- Previous administration or operations experience
- Someone highly organised with excellent attention to detail
- Confident managing multiple tasks and priorities independently
- Experience with payroll, bookkeeping or finance admin would be highly beneficial
- Comfortable learning and implementing new systems and software
- Someone proactive who enjoys improving processes rather than simply maintaining them
- An interest in automation, efficiency and business operations
- Strong communication skills and confidence liaising with staff, suppliers and external contractors
Key Responsibilities:Business Operations & Systems
- Creating and improving internal systems and workflows
- Automating repetitive admin tasks where possible
- Improving communication channels and operational efficiency across the business
- Making better use of Square and other business software platforms
- Creating invoice templates and standardised processes across locations
- Setting up automated reporting systems and dashboards
Finance & Payroll Support
- Paying invoices and managing supplier payments
- Reconciling cash payments and bank records
- Assisting with payroll, wages and mileage payments
- Producing and organising weekly/monthly financial reports and P&Ls
- Monitoring stock costs and updating inventory systems
Staff & Internal Organisation
- Managing staff birthday reminders/cards and internal communications
- Assisting with rota systems and staff communication platforms
- Helping organise recruitment systems and automated applicant responses
- Maintaining organised digital filing systems and Google Drive documentation
Shop & Supplier Management
- Monitoring stock levels and placing orders for shops
- Checking supplier pricing and researching cost-effective alternatives
- Managing utility contracts, meter readings and contract renewal reminders
- Organising maintenance checks and external contractors (window cleaners, repairs etc.)
Property Administration
- Assisting with tenancy agreements, deposits, rent and utility administration for company flats
The Role
This is an evolving position with the opportunity to grow alongside the business. We’re looking for someone who enjoys bringing order to chaos, spotting inefficiencies, and helping small businesses operate at a higher level.
The ideal person will be practical, organised, solutions-focused and happy wearing many different hats day to day.
Hours & Pay
Hours and structure can be discussed depending on the successful candidate and their experience level, a minimum of 3 days a week.
Rate of pay will depend on previous experience and responsibilities undertaken. Starting rate of £13 - £14.50ph
If you enjoy systems, organisation and helping businesses run smarter, we’d love to hear from you.
Pay: £13.00-£14.50 per hour
Work Location: Hybrid remote in Newquay TR7 1DH
