The Pathology Administration team are seeking to appoint a motivated individual to provide a high quality comprehensive secretarial service to the Pathology department and to contribute to maintaining an efficient, effective administrative service. The secretary will provide support to the managers and Leads managing Health Roster, ESR, and providing day to day admin support. You will also be required to arrange travel and accommodation on occasion for Managers and other designated staff members as required.
The postholder may be required to travel between all Trust sites to support leads and managers.
Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.
Please note, for Secondment roles before an application is submitted, please ensure you have received the appropriate approval and completed documentation required beforehand, as this may delay the process if an offer was to be made.
Provide comprehensive secretarial service to consultant(s), leads and their team.
Provide and receive sensitive information
Establishing good levels of communication with manager(s), other admin/clerical staff, medical and nursing staff and other departments and hospitals including GP practices, patients and carers
Monitoring own workload & prioritising tasks
Manage diaries, arrange/minute meetings.
Resource management – ordering of supplies & equipment
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality – opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn’t, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way! Please read ‘applicant guidance notes’ before submitting your application.
Detailed job description and main responsibilities
Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence
Provide comprehensive secretarial service to consultant(s), Leads and their teams.
Manage diaries, arrange/minute meetings, communication with GPs & patients
Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)
Support effective utilisation of OP clinic capacity
Support management of all patient journeys including target administration e.g. GP referrals, 18 week RTT, Cancer 2ww, Typed communication to GPs
Responsible for day to day running of junior doctor rota, including planning new rotations, allocating annual/ study leave, managing admin aspect of sickness episodes and sourcing locum cover when required
Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues
Resource management – ordering of supplies & equipment
Exercise judgement and initiative in highly sensitive areas when problems arise by taking appropriate action to resolve the problems or referring to the appropriate person.
Allocates work to Band 2 staff
The secretary will liaise with the Human Resources advisor to arrange meetings when required and provide admin support to ensure all relevant letters are typed up and shared with the unit managers prior to sending out.
