Job Title: Patent Administrator/ Paralegal
Belfast, County Antrim
£ Not Disclosed
Hanna IP (View profile)
Permanent
Company: Hanna IP
Location: Belfast City Centre
Hanna IP is an intellectual property consultancy firm with offices in both Belfast and Dublin. We pride ourselves on being a small firm of staff which allows the client to have a personal and tailored experience with us. This also allows for a friendly and relaxed experience for new employees joining our team, with each member of staff happy to help new and existing employees at any stage of the working day.
Hanna IP is continuing to grow as a result of the provision of a professional but personal service in meeting and exceeding our clients’ expectations. Due to increased workload, we have a vacancy for a suitable candidate to help us with our expansion. We are currently seeking a Patent Administrator to join our team who is self-motivated and determined to acquire the knowledge and skills required for this position which is office based 5 days a week.
You will play a key role in supporting fee earners across patent, design and trade mark matters, ensuring that critical deadlines are met and client portfolios are managed efficiently.
Within this role you will have a number of responsibilities as detailed below, including updating and entering new cases and relevant important deadlines to our case management software system, managing the shared mailbox and patent mailboxes ensuring that all relevant actions are completed and delegating work to the relevant fee earners.
Key Responsibilities include
· Managing patent deadlines including adding and updating all patent deadlines to our case management software system
· Managing the shared email mailbox ensuring that all emails are forwarded to the relevant fee earner(s) and responded to in a timely and efficient manner
· Managing patent office mailboxes
· Processing important due date reports
· Processing EP Validations and grants
· Ensuring reporting letters are processed and charges are added to our case management software system
· Preparing documentation for filing at relevant patent offices (training will be provided)
· Acting as a PA (personal assistant) to other colleagues including scheduling appointments and meeting and greeting clients to the office.
· Liasing with our accounts department
What we expect from you
· Keen eye for detail
· Excellent organisation skills
· Excellent written and verbal communication
· Ability to work both independently and in a team
· Always seeking ways to improve processes and procedures
· Excellent time management and the ability to prioritise workloads is essential to ensure deadlines are always met
· Being proactive and motivated is integral within this role for working as part of a dynamic team
· Working knowledge of UK, EPO and IPOI patent deadlines and processes preferred but not necessary
· CIPA qualification, advantageous
· University degree in law, business or STEM, preferable,
· Strong working knowledge of Microsoft Word, Excel and Outlook
· Willingness to learn new systems and processes
· Experience within IP, legal, or professional services environments
This is an incredible opportunity for an ambitious individual who is looking to pursue a rewarding legal career with a hardworking, personable team, whilst building on their current skills and experience. On the job training will be provided with the option to take the CIPA Patent Paralegal Course.
Salary will be commensurate to skill and experience of successful candidate. If you believe you are suitably qualified and will add value to our team, we look forward to hearing from you.
Please apply by email to [email protected] with an introductory covering letter attaching your CV marked for the attention of John Hanna.
Closing date for Applications: 31 July 2026
We are an Equal Opportunity Employer
We reserve the right to enhance the criteria to aid shortlisting
Pay: £25,000.00-£40,000.00 per year
Work Location: In person
