Administrator and Contracts Coordinator
A fantastic opportunity for a highly organised administrator with scheduling, customer service and coordination experience to support a busy contracts team within a fast-paced environment.
If you’ve also worked in the following roles, we’d also like to hear from you: Project Administrator, Planning Coordinator, Team Administration Assistant, Office Administrator, Operations Administrator, Scheduling Assistant, Contracts Administrator
WORKING HOURS: Monday to Friday 8am to 5pm
JOB OVERVIEW
We have a fantastic new job opportunity for an Administrator and Contracts Coordinator to join a well-established organisation within the construction and specialist access sector.
As an Administrator and Contracts Coordinator you will play a key role in supporting operations through effective scheduling, administration and coordination of works, ensuring smooth communication between clients, teams and stakeholders.
Working as an Administrator and Contracts Coordinator, you will manage job allocation, travel arrangements and documentation, while maintaining accurate records and supporting compliance processes.
This is an excellent opportunity for someone with strong organisational skills, administrative experience and a proactive approach who thrives in a fast-paced, team-focused environment.
DUTIES
Your duties as the Administrator and Contracts Coordinator include:
Programme Management: Compile and monitor schedules of work, ensuring efficient job allocation
- Job Coordination: Arrange site attendance with clients and confirm bookings
- Travel & Accommodation: Organise accommodation and logistics for site operatives
- Client Communication: Act as a point of contact for enquiries, providing professional support
- Documentation Handling: Upload site documents and maintain accurate digital records
- Data Management: Organise site images and input data into internal systems
- Compliance Support: Send Health & Safety packs and training documentation to clients
- System Updates: Maintain and update client portals and internal platforms
- Planned Maintenance Tracking: Monitor PPM schedules to ensure timely delivery
CANDIDATE REQUIREMENTS
ESSENTIAL:
- GCSEs (or equivalent) including Maths and English
- Previous experience in an administrative, coordination or planning role
- Experience with scheduling, diary management or work allocation
- Proficient in Microsoft Office, including Excel and Outlook
- Strong data entry and database management skills
- Excellent organisational and time management skills
- Ability to communicate effectively with customers and stakeholders
- Ability to work both independently and as part of a team
DESIRABLE:
- Experience within construction or a related industry
- Knowledge of specialist access, maintenance or technical services environments
- Strong interpersonal and relationship management skills
- Adaptable and able to manage multiple tasks in a fast-paced setting
- Methodical and detail-oriented approach to work
BENEFITS
- Excellent public transport links
- Contribution pension scheme
- Generous annual leave allowance of 31 days (including bank holidays), increasing with service
- Paid training and certification
- Milestone work anniversary rewards
- Fortnight Christmas closedown
- Friendly and supportive team
- Free refreshments (tea and coffee)
- Employee Assistance Programme
- Weekly pay
Central High Rise Ltd is an equal opportunities employer and welcome applications from all suitably qualified candidates.
Please note that on-site parking is unavailable however, an on-street parking permit can be provided. We particularly welcome applications from candidates who live locally or can commute easily by public transport, walking or cycling.
Job Type: Full-time
Pay: £26,436.80-£28,308.80 per year
Benefits:
- Company pension
- Health & wellbeing programme
- Transport links
Ability to commute/relocate:
- Nottingham NG2 3GA: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative or Planning: 2 years (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
