At KAEFER, our success is built on our values and culture, which create a supportive and inclusive environment where employees can thrive. We prioritise growth and development, with abundant opportunities for advancement and a commitment to promoting from within. Our wide range of job openings, including entry-level positions, allows for the first steps on the ladder to success. We provide ongoing training and development opportunities to support our employees throughout their careers.
The Opportunity
We are seeking a highly organised and detail oriented Administrator to join our team. The ideal candidate will be responsible for providing comprehensive administrative support, ensuring smooth operations within the organisation. This role requires excellent communication skills, proficiency in various software applications, and the ability to manage, coordinate and maintain day to day administrative tasks within the office environment. Support the People & Development Team & Business Unit in processing both employee, contract, and external information in a timely and efficient manner. Work with and maintain computerised systems.
This role is based at our Hinkley Point C site on the outskirts of Bridgwater, where you will be part of the People & Development Team assisting in the efficient and accurate delivery of the day-to-day administration and co-ordination of the Department in a fast-paced role within a growing Industrial Services team on site.
How You Will Make An Impact
Ø Ensure that the office operates efficiently on a day-to-day basis, which includes, incoming/outgoing HR absence calls.
Ø Book, administer & coordinate employee medicals in line with site requirements. Ensuring that employees have the correct medical in place for their role, maintaining the tracking system, and booking expiring medicals to maintain compliance.
Ø Assist with site Onboarding & Security Vetting process, by chasing candidates for information and processing in line with site requirements alongside the Onboarding Coordinator on site where required.
Ø Process weekly starters and leavers in conjunction and issue relevant letters, and maintain this from a HR System and filing point of view.
Ø Administer HR-related documentation, including new starter pack and contracts of employment, ensuring that documents of personal records, right to work and equal opportunity are accurately maintained. Maintaining E-Files accurately.
Ø Provide support with the wider HR team to ensure efficient delivery of HR Services to the business.
Ø Work alongside the Training & Onboarding Department to book new starts onto relevant mandatory training.
Ø Attend and document meetings as and when required.
Ø Ensure minutes of meetings/information/communications are distributed to the relevant parties in a timely manner.
Ø Provide general secretarial support to the Operations Department and other on-site management.
Ø Time & Attendance - Allocations onto our QuickBase timesheet system of planned and unplanned absences on a daily basis. Maintain the QuickBase system.
Ø Maintain HR systems for employee lifecycle from absence, starters to leavers, processing leaver paperwork with the relevant departments.
What You Will Bring
Ø Strong background in human resources and administrative experience desirable
Ø Excellent communication skills, both verbal and written
Ø Experience with data entry and managing data systems desirable
Ø Competence in using Microsoft Outlook for effective communication essential
The successful candidate will need to undergo a BPSS Security Clearance, where a full DBS check will be required in order to gain access to the site.
Pay: £10,000.00-£100,000.00 per year
Application question(s):
- Please could you let us know your salary expectations and notice period?
- Please can you confirm that you have an existing right to work in the UK?
Work Location: In person
