Job Summary
The People & Payroll Officer is a professional operational role providing high-quality administration for the People team and payroll support services across INOVA Multi-Academy Trust.
The role exists to provide a professional, centrally governed service aligned to Trust strategy, statutory requirements and best practice.
Core Accountabilities
The postholder is accountable for:
- Accurate People and Payroll administration
- Timely processing of contractual and pay changes
Operational Responsibilities
- Maintain accurate records, personnel files and systems.
- Respond to staff queries in a professional, friendly and confidential manner.
- Prepare and process monthly payrolls for multiple academies, including joiners, leavers, contract changes, salary increments, and allowances (e.g. TLRs, SEN, honoraria).
- Manage statutory payments and deductions. Examples if required: PAYE, National Insurance, student loans, court orders, AEOs, sickness (SSP), maternity/paternity/adoption pay (SMP/SPP/SAP), childcare vouchers/salary sacrifice.
- Calculate and administer overtime, additional hours, and variable pay in line with Trust policy and working time regulations.
- Ensure payroll complies with HMRC requirements, Real Time Information (RTI) submissions, and year-end returns (e.g. P60s and P11Ds if applicable).
- Maintain accurate payroll records and audit trails; reconcile payroll reports to finance ledgers.
- Administer TPS and LGPS entries, exits, service changes, and monthly/annual returns; ensure correct pensionable pay calculations.
- Liaise with pension funds/providers regarding queries, opt-outs, auto-enrolment assessments, and remedy updates where applicable.
- Support resolution of discrepancies and ensure compliance with pension scheme rules and legislation.
Governance, Compliance & Safeguarding
- Ensure compliance with Trust policies, employment law and payroll regulations.
- Maintain confidentiality and data security at all times.
- Handle sensitive staff data in line with GDPR and Trust policy.
- Support equality, fairness and consistent treatment.
- Adhere to safer recruitment and safeguarding procedures (e.g. DBS checks, pre-employment verifications impacting payroll).
- Support internal/external audits and implement recommendations.
Stakeholder Management & Professional Standards
- Deliver a professional, friendly customer-focused People & Payroll service.
- Work collaboratively with schools and the central Trust team.
- Ablity to investigate and resolve and/or escalate complex payroll cases such as and backdated pay adjustments involving multiple earnings components within agreed SLAs.
- Produce routine and ad-hoc payroll reports for People/Finance/leaders.
The full job description and application pack is available via our website: Careers | INOVA Multi-Academy Trust
Pay: £30,024.00-£32,597.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Free flu jabs
- Free or subsidised travel
- Free parking
- Health & wellbeing programme
- On-site parking
- Sick pay
- Store discount
- Transport links
Work Location: In person
