Purchasing administrator Work, Jobs in Partridge Green, Wsx (with Salaries)

Purchasing Administrator
WILLIAM SUGG & CO LTD —Horsham
- £26,000 - £30,000 a year
- Full-time
- Quality control
- Free parking
- Health & wellbeing programme
Quick apply
4d
Admin/Purchase Ledger clerk
Adams Wholesale —Worthing
- £14 an hour
- Part-time
- Microsoft Excel
- QuickBooks
- Data entry
- Free parking
Quick apply
1d
Purchase Ledger/Accounts Payable Administrator
Class Technology Solutions Ltd —Horsham
- £30,500 a year
- Full-time
- Hybrid work
- Microsoft Word
- Analysis skills
- Organisational skills
Quick apply
Pensions Administrator (Bulk Purchase Annuities)
Equiniti —Crawley
- Full-time
- Computer literacy
- Writing skills
- Computer skills
- Employee assistance programme
- Employee discount

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Admin/Purchase Ledger clerk
Adams Wholesale —Worthing
Matching purchase orders, delivery notes, and invoices. You will be part of the team who is responsible for processing invoices, reconciling supplier accounts,…
£14 an hour
Quick apply
1d
Finance Assistant
OCL Ltd —London
For the Finance Assistant to be effective at this role, it is essential to have a very strong knowledge of bookkeeping in at least one core area of accounting (…
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Purchasing Administrator

WILLIAM SUGG & CO LTD
Horsham

Quick apply

Job details

Full-time
£26,000 - £30,000 a year
4 days ago

Benefits

Free parking
Health & wellbeing programme
Company pension
Company events
Employee discount
On-site parking

Qualifications

Supplier ordering
Sourcing
Purchase order matching processing
Stock ordering
Stock checks
Filing
Project coordination
ERP software
Purchase order creation
Procurement support
Quality control
Procurement processing
Physical stocktaking
Purchasing
Stock replenishment
Accounts payable reconciliations
Stocktaking
Stock coordination
Purchasing and procurement experience
Supplier invoice processing
Stock verification

Full job description

Overview

The Purchasing Administrator supports the procurement function by handling day‑to‑day purchasing activities, maintaining accurate records, coordinating with suppliers, and ensuring the timely delivery of materials required for the manufacture, restoration, and servicing of traditional and heritage lighting products.

This role is essential for maintaining smooth production workflows, especially in a heritage environment where materials may involve bespoke castings, specialist glass work, traditional metal components, and electrical parts with long lead times.

Key Responsibilities

1. Purchase Order Administration

Create and issue purchase orders based on production requirements, project schedules, and stock levels.
Confirm order acknowledgements, lead times, and delivery dates with suppliers.
Track open purchase orders and follow up on overdue items.

2. Supplier Coordination

Communicate daily with suppliers regarding pricing, availability, delivery, and documentation.
Assist in sourcing alternative suppliers for specialist heritage components when required.
Maintain up‑to‑date supplier records, certifications, and contact information.

3. Inventory & Stock Support

Monitor stock levels and flag low‑inventory items to the Production Manager.
Update inventory systems with received goods, ensuring accuracy in descriptions, quantities, and batch/heritage traceability.
Support stock‑takes and help identify discrepancies.

4. Documentation & Record Keeping

Maintain organised purchasing files including POs, invoices, delivery notes, certificates of conformity, and heritage material authentication documents.
Ensure all purchased items meet compliance and quality requirements before processing.
Support preparation of data for audits, quality checks, and project documentation packs.

5. Production & Project Coordination

Work closely with the Production team to understand upcoming material requirements for manufacturing and restoration jobs.
Communicate potential delays or shortages and assist in implementing contingency options.
Support quotation processes by providing updated material costs and lead time information.

6. Finance & Administrative Support

Match invoices with POs and delivery notes, flag discrepancies, and liaise with accounts for resolution.
Assist with cost tracking for projects.
Maintain and update purchasing spreadsheets, logs, and databases.
Coordinate despatch of finished orders to clients.

Skills & Experience Required

Previous experience in purchasing, administration, or supply chain support.
Strong organisational and record‑keeping skills.
Confidence communicating with suppliers.
Proficiency with Excel and purchasing/ERP systems.
Ability to read and understand basic technical descriptions or drawings (advantageous).
Experience in manufacturing, engineering, or heritage industries is desirable but not essential.

Personal Attributes

Highly organised with excellent attention to detail.
Calm, proactive, and able to multitask in a fast‑moving production environment.
Good communicator with a collaborative mindset.
Appreciation for craftsmanship and the heritage context of the business.

Pay: £26,000.00-£30,000.00 per year

Benefits:

Company events
Company pension
Employee discount
Free parking
Health & wellbeing programme
On-site parking

Work Location: In person

Quick apply

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purchasing administrator jobs in partridge green, wsx

Purchasing Administrator

Admin/Purchase Ledger clerk

Purchase Ledger/Accounts Payable Administrator

Pensions Administrator (Bulk Purchase Annuities)

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