About Rubicon Archaeology
Rubicon Archaeology is a commercial archaeology firm delivering heritage services for infrastructure, development and land-use projects across Ireland, the UK and Germany. Founded in 2000, we bring 26 years of experience to the planning, management and delivery of archaeological work — from early-stage assessment through fieldwork, post-excavation, publication and public value.
We work with developers, contractors, archaeological consultants and project archaeologists, local authorities, government bodies and private clients to manage heritage risk, maintain programme momentum and deliver high-quality outcomes.
The Opportunity
Are you a detail-driven payroll professional who thrives in a fast-paced environment? We’re looking for a proactive and organised Payroll Officer to join our growing team and support payroll operations across the UK, Ireland, and Germany.
This is an exciting opportunity for someone who enjoys variety, values accuracy, and takes pride in delivering an exceptional payroll service. Working closely with HR, Finance, and external payroll providers, you’ll play a key role in ensuring employees are paid accurately, on time, and in line with local legislation across multiple countries.
Location
The advertised location for this role is currently CF32PU; however, our team will be relocating to a new office at CF245HJ within the next couple of months.
We also have offices in Essex and West Lothian, and some office-based working and occasional travel between locations may be required.
What you’ll be doing
- Managing end-to-end payroll processing across the UK, Ireland, and Germany
- Ensuring payroll deadlines are consistently met with a high level of accuracy
- Maintaining compliance with country-specific payroll legislation, tax, and statutory requirements
- Liaising with external payroll providers and advisors where required
- Processing starters, leavers, salary changes, bonuses, deductions, and statutory payments
- Maintaining accurate and confidential employee payroll records
- Reconciling payroll reports and supporting Finance with payroll-related information
- Preparing payroll submissions and required reporting to relevant authorities
- Responding to payroll queries in a professional and timely manner
- Supporting audits and maintaining GDPR and data protection standards
- Providing general administrative support to HR and Finance teams as required
What we’re looking for
- Previous payroll experience, ideally within a multi-country environment
- Strong understanding of UK payroll legislation and processes
- Exposure to Irish and/or German payroll systems and compliance would be highly advantageous
- Experience working with payroll software and HMRC submissions (including RTI)
- Excellent attention to detail and organisational skills
- Confident handling confidential information with professionalism and discretion
- Strong communication skills with the ability to explain payroll matters clearly
- Good working knowledge of Microsoft Office 365, particularly Excel
- A proactive, solutions-focused approach with the ability to manage multiple priorities
Desirable experience
- Knowledge of German payroll processes and working with Steuerberater (tax advisors)
- Understanding of Irish payroll compliance requirements
- Experience within a fast-paced or multi-entity business
- CIPP qualification or equivalent
Why join us?
You’ll be joining a supportive and collaborative team during an exciting period of growth and development. This role offers the opportunity to work across multiple jurisdictions, broaden your payroll expertise, and play an important role in supporting employees across the business.
If you’re organised, approachable, and passionate about delivering accurate payroll services, we’d love to hear from you.
Pay: £32,307.76 per year
Benefits:
- Casual dress
- Company pension
- Free flu jabs
- Free parking
- Health & wellbeing programme
- Private dental insurance
- Private medical insurance
- Sick pay
- Work from home
Experience:
- Payroll: 3 years (required)
Work Location: Hybrid remote in Cardiff CF3 2PU
