Join a Growing Specialist Property Maintenance Company
InSync Property Group is a growing specialist contractor delivering reactive repairs, planned maintenance, fire safety works and major refurbishment projects across residential apartment blocks, commercial buildings and care environments.
Working alongside managing agents, surveyors, resident directors, commercial property owners and care providers, we pride ourselves on delivering projects professionally, safely and with minimal disruption. Our reputation has been built on quality, communication and delivering long-term solutions rather than quick fixes.
Due to continued growth, we're looking for an organised, proactive and personable Operations Coordinator to become an integral part of our team.
About the Role
This is much more than a traditional administration role.
You'll become the operational hub of the business, combining project coordination, office administration and PA support to help keep the company running efficiently.
Working closely with the Director, you'll coordinate reactive maintenance, planned works and major projects across residential, commercial and care sector buildings, ensuring projects run smoothly from enquiry through to completion.
No two days are the same. One morning you may be arranging emergency attendance following a water ingress issue. Later that day you could be coordinating contractors for a major refurbishment project, preparing quotations, raising invoices, organising site access or updating clients on project progress.
If you enjoy variety, take pride in being organised and thrive in a busy environment, we'd love to hear from you.
Key Responsibilities
Operations Coordination
- Coordinate reactive repairs, planned maintenance and major works.
- Schedule subcontractors and engineers across multiple live projects.
- Arrange site access with managing agents, residents, commercial clients and care providers.
- Monitor project progress and ensure clients receive regular updates.
Office Administration
- Manage incoming telephone calls and emails.
- Prepare and issue quotations.
- Raise invoices and assist with payment tracking.
- Maintain accurate project records and documentation.
- Update job management systems and spreadsheets.
- Support supplier administration and general office management.
Director Support
- Assist with diary management and scheduling.
- Help prioritise workloads and daily operations.
- Provide administrative support to the Director.
- Assist in improving office systems and processes.
- Schedule subcontractors and engineers across multiple live projects.
- Arrange site access with managing agents, residents, commercial clients and care providers.
- Monitor project progress and ensure clients receive regular updates.
About You
You'll probably have experience in property maintenance, construction, facilities management, property management, housing or another trades-based environment.
You will have:
- Experience coordinating contractors, engineers or maintenance works.
- Excellent organisational and communication skills.
- Strong administration skills with excellent attention to detail.
- The ability to manage multiple priorities in a fast-paced environment.
- Confidence communicating with clients, contractors and suppliers.
- Good Microsoft Office skills.
You'll enjoy taking ownership of your work, solving problems and being an important part of a growing business..
What We Offer
- Salary of £28,000–£34,000 depending on experience.
- A varied role where no two days are the same.
- A supportive, friendly and professional working environment.
- Genuine opportunities for career progression.
- Ongoing training and development.
- The opportunity to become a key part of a growing and ambitious business where your contribution is recognised and valued.
How to Apply
Please send your CV together with a short covering letter explaining:
- Your relevant experience.
- Why you believe you'd be a good fit for InSync Property Group.
Applications from candidates with experience in construction, property maintenance, facilities management, housing or property management will be particularly welcomed.
Pay: £24,800.00-£34,000.00 per year
Work Location: In person
